Bowmans is a leading Pan-African law firm. Our track record of providing specialist legal services, both domestic and cross-border, in the fields of corporate law, banking and finance law and dispute resolution, spans over a century.
With seven offices in five African countries and over 400 specialised lawyers, we are differentiated by our geographical reac...
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EXPERIENCE AND QUALIFICATIONS:
- Admitted attorney with 3-5 years post admission experience in commercial litigation/exposure to Investigative work would be advantageous.
- Post grad LLB degree with a sound academic transcript.
- Exposure to a demanding work environment – Big law firm exposure advantageous
JOB ACCOUNTABILITIES:
- Drafting documents, including pleadings, notices, affidavits, settlement agreements and correspondence.
- Furnishing legal opinions and advice on any various areas of law arising from commercial litigation; with an emphasis if possible on areas involving fraud; corruption; general recovery; and general administrative law relevant to disputes or investigations arising from procurement.
- Settling or contributing toward forensic reports.
- Consultations with clients and counsel; interviewing witnesses.
- Preparing for and attending High Court and private arbitration proceedings; participating in forensic investigations and report preparation flowing therefrom.
- Conducting negotiations with a view to settling disputes and/or claims.
- Practice management: general administration, including file management and electronic time-keeping.
- Business development in the form of the preparation of internal and external newsflashes or articles of interest to clients/potential clients; assistance with the preparation of tender documentation.
- Training of Candidate Attorneys and junior associates within the team; and in the broader practice group from time to time.
PERSONAL ATTRIBUTES:
Client Focus
Client interaction ability
- Including understanding the need to balance addressing the legal requirements of the instruction with understanding and meeting the expectations and requirements of clients.
- Understanding the need to obtain the necessary instruction details/information from clients and the ability to translate this to achieve the delivery of service to the client.
- Capable of establishing and maintaining effective relationships with clients.
Work Standards
- Setting high personal goals and personal standards of performance, producing work timeously, accurately and of a consistently high standard, with an ability to work both independently and in a leveraged Team, to train juniors and interact with senior partners.
- Ability to work according to a fee budget.
- Ability to work within a large team.
- Capable of coping under time pressures and according to client pressures.
- Commitment to excellence in standard of work produced.
- Understanding the importance of teamwork and effective communication within the team.
- Taking and accepting responsibility for performance of mandates and conduct of matters.
Planning and organizing
- Ability to prioritise, manage schedules, delegate and plan in a client-centric environment and within a large team.
- Ability to delegate and supervise such planning and organising where necessary.
OTHER SKILLS:
Legal Technical skills
- Possesses the legal technical skill to understand client requirements in order to deliver excellent client service and legally sound advice.
- Ability to work under pressure and deliver according to deadlines.
- Capable of applying legal theory in a practical and commercially astute manner.
- Appetite and interest to expand one’s expertise in addressing client needs and legal requirements.
Communication
- Able to communicate effectively and express ideas clearly.
- Produce documents that have appropriate organisation and structure, correct grammar and language.
- Understanding the need for accountability.
Computer Literacy
- Proficient in Word and Outlook.
- Knowledge of Excel and PowerPoint would be an advantage.
- Capable of learning to work with additional Computer programmes relevant to, inter alia, forensic investigations; eDiscovery and digital timekeeping.
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Purpose:
A Senior Research and Analysis content production and coordination role that involves overseeing and working with the Head of Intelligence to lead important business development research and analysis for the firm, across client, sector, market, country, competitor, and other topics, with the goal of winning new business or improving the brand of the firm.
Experience and Qualifications:
- Completed Degree/Diploma in a relevant field required.
- 3-5 years’ experience in research and/or business development role within a corporate, legal or professional services environment essential.
- Strong MSWord, Excel, PowerPoint and other data analysis and communication technical skills.
- PowerBI abilities an advantage.
Key Accountabilities:
Research
Undertaking research
- Undertake firm-wide research related to existing Bowmans clients, prospective clients, sectors, geographies, markets, trends, competitors and any other area of interest which may be relevant to identifying business development opportunities and informing business development decisions.
- Use internal and external sources of data collection as part of the research methodology, as appropriate.
- Ensure reputable data collection sources are used, so that research conducted is credible and reliable.
Analysis and insights: Reporting and Presentation
- Following the collection of relevant data from research undertaken, lead the analysis of collected data to derive meaningful insights and trends.
- Present in writing and verbally insights, trends and opportunities spotted that may be relevant to the research question, to various stakeholders in the firm as may be necessary.
- Ensure that insights, trends and opportunities (complex information) are/is synthesized and communicated in a clear and understandable manner for both technical and non-technical audiences, and shortened into executive summaries, graphs or a single page synopsis if required.
- The types of research questions which may arise, include but are not limited to: Providing ad hoc research support to fee earners as well as fellow Business Development and Marketing team members; Analysing financial data to determine the Group’s Top Clients, per Office, Region, Department, Practice Group and Sectors and reports on fee trends from year to year; Providing support to the Business Development and Marketing team by contributing research insights for proposals, pitches, client briefs etc.; and performing competitor analysis in order to identify competitors and compare their offering to ours.
Maintenance of a central research repository
- Ensure all research conducted is retained in the business development central repository and can be found by other members of the business development team as and when needed.
Sharing knowledge
- Keep abreast of economic, political and industry developments and trends that have an effect/ impact on our client’s businesses.
- Share trends and client / sector / geographic / competitor / business intelligence with the appropriate business development or legal teams as may be relevant and appropriate in the circumstances.
Management of research tools and training
- Manage the research tools which the Business Development team subscribes to, together with the Head of Intelligence, to ensure our tools are tracked, annually paid, usage is maximized, staff are trained and ultimately the firm obtains maximum usage of any paid for research tools.
- Track research requests made to the business development team, and the use by lawyers of the research provided.
- Provide or facilitate training in relation to research or research tools, as may be needed by the business, including training related to the internal and external systems of the firm which may be used as data sources for research, as may be appropriate
Solution Implementation
In addition to senior research deliverables, proactively driving purposeful, impactful internal collaboration and client engagement. This includes:
- Collaboration with client partners to develop and implement client plans and strategies and monitor success.
- Providing support with driving client initiatives forward, working with partners and teams across the firm to achieve results.
- Providing support with compiling client reports.
- Identify pipelines opportunities, including cross-selling opportunities.
- Working with the new business team in strategically managing pitches and panel renewal procedures.
- Working closely with the wider team across the firm’s business services functions to monitor performance of all client initiatives.
- Promoting and facilitating the sharing of client insights and intelligence with client teams.
- Being the 'centre of BD information' by maintaining a deep connection and collaboration with client teams and anticipate key client priorities and future themes and opportunities
- Database Maintenance System
- Assist with maintaining database performance and functionality by ensuring efficient execution of stored procedures
- Assist with creating and maintaining database queries, timeously and accurately
- Assist with defining the authorization matrix for all users.
Project Management
- Mange multiple projects simultaneously, ensuring that timelines and deliverables are met.
- Coordinate with cross-functional teams to achieve project goals.
Training & Development
- Provide research skill mentorship and training to junior or other members of the business development team, or the firm, as may be required.
- Foster a learning environment that encourages professional development.
Relationship Building
- Interact with clients, internal stakeholders, or external partners to understand their research needs and expectations.
- Build and maintain positive relationships with key stakeholders, including but not limited to all lawyers, partners, and senior leadership within the firm.
- Build and maintain positive relationships with the members of the business development team, particularly those within the Relationship pillar (business development managers and coordinators who work closely with the lawyers and often receive the research requests directly).
- Build and maintain positive working relationships with and have open and transparent communication between all other members of the broader Business Development and Marketing team.
- Build and maintain positive relationships with external vendors to ensure service delivery of a high quality.
Financial Administration
- Monitor and assist with the budget for the research tools used by the business development team, within the Intelligence pillar of the team.
Competencies
- Be curious - understand the wider world and be curious and interested in piecing information together.
- Achievement Orientation
- Adaptability
- Analytical thinking
- Attention to detail
- Client focus
- Creativity and innovation
- Initiative
- Interactive Communication
- Problem Solving
- Relationship Building
- Self Confidence
- Strategic Thinking
- Stress Management
- Teamwork
- Business Perspective
- Financial Budgeting,
- Planning and Reporting
- Project Management.
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Purpose:
Responsible for business partnering as well as generating insightful reports summarising financial data for use by executives, partners, managers, and other stakeholders when making business decisions with a particular focus on our offices outside of South Africa.
Experience and Qualifications:
- Postgraduate degree in Finance or Management Accounting.
- 3 - 5 years in a similar role within a corporate or professional services environment.
- Must be able to communicate at an executive level.
- Must have Advanced skills in Excel, coming from a high-volume data environment.
- Must be able to produce insights using data to tell a story.
- PowerBI will be an added advantage.
- Working knowledge of the 3E system would be advantages.
Key Accountabilities
Financial Analysis:
- Prepare accurate and timely consolidated monthly reports including trend analysis and practice area Income statements
- Evaluate financial reports such as income, cash flow statements and balance sheets and advise the practice groups how the finances impact their business operations.
- Create tools or systems, including dashboards, databases and spreadsheets, to improve financial data analysis and reporting disciplines.
- Provide recommendations to senior management regarding financial and operations performance to meet expectations set forth in the budget and planning process, including supportive analytics and forecasting.
- Prepare accurate partner remuneration information and dashboards to support Partner Remuneration Committee (i.e. partner statements, historical view on earnings and KPIs)
- Collaborate with practice group heads to build and recommend through business cases, business scenarios and forecast to improve profitability.
- Quarterly profitability analytics by region, offices, departments, practice group and individual fee earner
- Review monthly actual vs budget with practice group heads to monitor variances
- Undertake initiatives to improve cost effectiveness
- Prepare budgets for costs and recoveries
- Monthly reporting on recoveries and the cost thereof.
- Implement new or enhance existing systems / processes to ensure complete and accurate tracking of costs vs budget during the year.
- Analyse revenue impact through gap analysis and provide reports to relevant stakeholders to ensure accuracy and to assist them in making informed business decisions.
- Prepare and analyse operating costs reports that are accurate, fit for purpose and supports informed decision making across multiple stakeholders
- Prepare and present budgets for costs and recoveries
- Provide Secondment costing to clients which includes profitability modelling
- Prepare accurate and timely consolidated monthly performance reports including firm metrics, trend and gap analysis as well as practice group Income statements.
- Present monthly financial performance in the Practice Group Meetings in collaboration with the CFO and FM.
Pricing and Profitability Reporting:
- Prepare and support on matter and client pricing collaborating with the CFO, FM, partners and lawyers.
- Be actively involved in client and matter profitability analysis to influence decision making on new matters to improve practice group profitability
- Make use of live data to identify pricing gaps and opportunities through collaboration with key players
- Prepare and present cost rates and charge out rates per level
- Use benchmark data from global sources to monitor and track margin per practice group aligned with professional services global standards to unlock efficiencies
- Prepare and accrue rebate clients including calcs
- Develop a strong understanding of PTA code and matter types to efficiently prepare blended rate pricing opportunities
- Pricing: provide full analysis of work-related costing to develop pricing matrix and standard pricing guidelines
- Create and manage non-chargeable codes on a live matter via 3e system
- Prepare quarterly profitability reports with margins overview per practice group and geography
- Monitor and Track leverage per matter as required
- Prepare and track Utilisation, Realisation Ratio and Lock up cycle per Practice Group as set with PGH’s
- Assist with pricing and profitability performance reporting to identify trends and best practices
- Keep abreast of industry pricing practices, including for major competitors and assess key trends
- Assist lawyers create matter plans leading to improved profitability of the matter by effective pricing and management through matter alerts, and scope changes
Ad hoc Projects:
- Implement new or enhance existing systems / processes to ensure complete and accurate tracking of revenue and cost during the year.
- Undertake initiatives to improve cost effectiveness and realise efficiencies in cost and processed across the Firm
- Conduct analytical projects in support of process improvement across multiple teams and resources.
- Support the business as and when ad-hoc financial requests come in and provide information that is accurate, of a high standard and delivered within the required timeframe.
- Collaborate with the systems control specialists and 3e team to mitigate possible risks.
Team Reports and Dashboard
- Manage and/ or adjust fee budgets for new joiners, leavers, maternity and secondment.
- Maintain team structure changes across offices and track movement.
- Maintain and upload fee earner target on 3e and ensure that reports are accurate and up to date.
- Maintain partner dashboard parameters such as exchange rates and ensuring the correct database is linked. Testing new functionalities as we update the dashboard to change behaviour
Relationship Building:
- Develop relationships with Partners, senior managers and staff as a trusted advisor.
- Develop and maintain relationships with all levels of staff as a trusted advisor.
- Maintain strong working relationships with and have open and transparent communication between all members of the Finance team.
- Develop and maintain relationships with external vendors to ensure service delivery of high quality.
Competencies:
- Analytical Thinking
- Creativity and Innovation
- Interactive Communication
- Problem Solving
- Business Perspective
- Financial Systems, Processes and Technology
- Project Management
- Using Information Technology
- Being organised.
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Purpose:
Responsible for collaborating with various offices to proactively identify improvement opportunities, design and implement action plans and change management initiatives to achieve continuous legal service improvement.
Experience and Qualifications:
- LLB Degree preferred
- Relevant degree experience essential
- 2 – 5 years legal project management or legal project operations experience
- Sound understanding of key legal tech solutions such as eDiscovery platforms, data extraction (e.g. Kira, Luminance), collaboration portals (e.g. HighQ), document automation (either as user or coder))
- Demonstrated ability to work across multiple data sets to make informed recommendations
Key Accountabilities
Process Improvement
- Investigate and make recommendations on outcomes for the purpose of improved client (internal / external) experience and processes
- Support in workshop facilitation, process mapping and redesign, implementation, and monitoring, change management
- Intelligent pricing platform support to assist teams and decision makers in project management
- Collaboration site creation, testing and maintenance support
- Document and workflow automation support (opportunity identification and assessment, solution development/ coding, testing, implementation, reporting, training)
Data Analysis & Reporting
- Data analysis and reporting to help identify and monitor improvement initiatives
Project Management
- New matter tech setup and ongoing project management support
- Develop forms, processes, policies, project plans, ROI reports Prepare summaries for review and use in the budget presentations to the management board.
Research
- Conduct research into the latest trends, technologies, methodologies, and products and use this in the development of products and initiatives
Relationship Building
- Develop and maintain relationships at all levels, as a trusted LSI resource.
Competencies:
- Analytical Thinking
- Client Focus
- Problem Solving
- Interactive Communication
- Business Perspective
- Project Management
- Using Information Technology
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Purpose:
Responsible for and performing administrative, legal secretarial and related duties and offering skilled legal assistance to the Partner/s and/or their team.
Experience and Qualifications:
- Senior Certificate
- Paralegal Diploma or short legal courses advantageous/or qualified by experience
- 4 to 6 years legal secretarial experience specifically in Corporate advantageous
- Advanced knowledge of MS Office package
- Experience in a legal accounting package essential
- Ability to maintain high level of confidentiality and discretion
Key Accountabilities
Act as first point of contact
- Liaise with people both inside and outside the firm, supporting the Partner/s and team in their duties and responsibilities.
- Acts with a high level of confidentiality and discretion.
Connecting people
Professional and effective communication internally/externally
- Screening of all calls to ensure that calls are handled or directed to correctly.
- Manage all forms of communication efficiently to ensure that correct message gets across effectively and is dealt with accordingly.
- Possess well developed interpersonal and communication skills and good telephone manner to ensure that all staff members, colleagues and clients are treated professionally.
Diary Management / Scheduling and Maintaining of Calendars
- Organise and manage the Partner/s’ diary and make appointments.
- Updating Partner/s on diary entries and ensuring that they are appropriately prepared prior to meetings/ events/presentations.
- Providing partner with relevant information and documentation to ensure preparedness for meetings.
- Ensure that the correct people are invited and available to attend; booking boardroom for meetings and conference calls (VC), booking catering if necessary, making sure enough time is allocated for travel for offsite meetings.
- May act as team coordinator.
Document Generation
- Audio and copy typing.
- Drafting amending and formatting general correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation.
- Drafting amending and formatting of legal correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation.
- Preparing presentations and reports as required by the partner or department.
- Adhere to ‘in-house’ document style guide to maintain standardisation of documentation.
- Amend documents using track changes and cross referencing, requiring advanced computer and software skills.
Office Administration/Management
- Filing and maintaining filing systems.
- Arrange and coordinate team and inter-office planning/strategy sessions/team functions.
- Collating copies and distributing printing.
- Opening and closing of client files.
- Archiving of records.
- Ordering of stationery.
- Obtaining client FICA documents.
- Seeking ways to pro-actively improve efficiency and administration within the department (effective office management).
- Ability to assess and prioritise workload.
- May from time to time be required to support senior members outside of the immediate team.
Travel Arrangements
- Make all travel arrangements understanding preferences and ensuring cost effectiveness.
- Arrange relevant meetings, set up a travel itinerary and prepare documentation.
- Research travel and immigration requirements. Ensure that they are all met, and Visa applications are processed timeously.
- Manage unforeseen travel changes.
Meeting Support
- General meeting support as directed by the team.
- Action post meeting deliverables and follow-up.
Finance Administration
- Generate and raise invoices for the team to ensure timeous payment of such.
- Time capturing for partner/team.
- Debt collecting / following up on outstanding accounts.
- Assist with general financial management relating to the partner/team/department (e.g. credit notes, general financial queries, requisitions, correspondent and advocate requisitions, reimbursement requisitions for team, track and monitor matters with a fee cap, obtain contributory costs, e-billing etc.).
- Allocate, track and monitor trust money.
Relationship Building
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the team.
- Develop and maintain relationships with vendors to ensure quality of service delivery.
Competencies
- Adaptability
- Attention to Detail
- Continuous Learning
- Interactive Communication
- Initiative
- Problem solving
- Resilience
- Writing Skills
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Purpose:
Responsible for, in consultation with Talent Managers, providing advice, support, and guidance to line managers, partners, and employees in the complete Talent function of attraction, retention, and development of individuals within allocated departments, ensuring the integration of effective Talent processes and best practices.
Experience and Qualifications:
- 3 – 5 years in an HR Generalist role at HRBP Level in a professional services environment.
- Degree/diploma - Industrial Relations / Human Resources Management essential
Key Accountabilities and Activities:
Building relationships and becoming a trusted Talent advisor within designated departments
- Develop relationships with line managers, partners, and employees to become one of their trusted Talent advisor
- Engage regularly with Talent Manager to identify the possible need for Talent support and develop appropriate interventions where required.
Support recruitment, onboarding and exiting of employees within designated departments/offices
- Provide support and guidance to management on recruitment in accordance with the Firm’s recruitment strategy, policy and employment equity plan. Attend all first round interviews and make recommendations on shortlisted candidates
- Liaise with the relevant specialist Talent teams and relevant business service departments to ensure that there is a smooth on-boarding process for lateral hires as well as secondees to integrate the individual successfully into the firm.
- Co-ordinate all aspects of the employee on-boarding journey in line with our talent strategy and EVP
- Actively engage and monitor performance of the individual during their probationary period. Provide Talent Manager with regular updates and escalate any concerns
- Liaise with the relevant specialist Talent teams and relevant business service departments to ensure that there is a smooth exit process.
- Conduct exit interviews with employees and provide summaries / trends to Talent Managers on a regular basis and work with Talent Manager to develop retention strategies
Involved in resource planning, performance management and development of all employees within designated departments/offices
- Support Talent managers in putting the reports together for the bi-annual talent planning discussions with HoD’s, PGH’s and team leaders
- Work closely with Talent Manager to prepare and analyse work allocation reports to effectively monitor theproductivity of lawyers
- Work closely with talent manager in identifying candidates that are eligible for promotions and assisting with relevant submissions (promotions of associates to senior associates and business services)
- Assist the Talent Manager with populating Talent schedules as part of the partner and manager prep discussions. When needed and in consultation with the Talent Manager may be required to facilitate performance appraisals. Answer questions and support business users with the completion of performance appraisal documents. Support the business with the compilation of feedback in preparation for the discussions
- Actively engage with employees to assist them in drafting development plans, monitoring progress and collaborate with L&D to best facilitate and support development
- Work with Talent Manager and liaise with relevant specialist Talent team to initiate on retention strategies identified i.e. learning, secondments
- Co-ordinate, the Performance review process
Provide assistance with Employee Relations issues
- In consultation with the Talent Manager provide advice on ER procedures, inclusive of poor performance, issuing of warnings, disciplinary inquiries, grievances and referrals to external tribunals, in a manner that minimizes risk and supports the culture of the Firm and is compliant to the country specific disciplinary policy and procedure
- Guide management and assist employees if additional support is required through referring the individual to the employee wellness service providers.
- Work closely with the Talent Manager and specialist team to provide support to management with regards to employee’s health and incapacity.
Talent policies and procedures within Bowmans
- Promote awareness of and ensure adherence to all HR policies
Remuneration & benefits implementation, compliance, and support
- Support the Talent Manager in obtaining all ratings through a moderation process and link to salary increase schedule.
- Review increase schedule for accuracy and consistency
- Provide the Talent/Shared Services administrator with schedules to produce letters. Check the accuracy of these letters and distribute them to the relevant partners and managers for signature and distribution.
Analysis and Reporting/Talent metrics
- Analyse Talent data and provide talent managers with information on a quarterly basis that will assist them in making business decisions
- Support talent managers with compiling monthly, quarterly and bi-annual reports as well as any additional reports that may be required
Contribute to assigned initiatives and projects
- Assist with the implementation firm-wide initiatives and projects
- Participate in any additional ad hoc request as required by the business and the Talent Team
Competencies:
- Attention to Detail
- Client Focus
- Interactive Communication
- Organisational Awareness
- Resilience
- Self Confidence
- Teamwork
- Human Resources Management
- Legislation, Policies, Procedures and Standards
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Purpose:
Responsible for executing the health and safety standards in the BG Sandton office. Assist facilities manager with the management of security and building maintenance in the Sandton office.
Experience and Qualifications:
- 3-5 years’ in a similar role with at least 2 years’ at a supervisory level in a professional services environment
- Senior Certificate essential
- Health and Safety Certificate essential
- Facilities or related diploma preferable
Key Accountabilities
Health and Safety
- Upkeep of first aid equipment to ensure stock levels are maintained.
- Annual review of health and safety training requirements and arrangement for new/refresher training to be conducted to enable all elected staff first aiders, fire marshals and fire fighters to execute their responsibilities efficiently.
- Manage the building evacuation and safety drill process including coordination with Facilities Manager/landlord (CT)
- Liaise with external companies to perform health and safety audits.
- Maintain accurate documentation for auditing and compliance purposes
- Liaise with emergency units (police, ambulances, and fire brigade) in the event of an emergency.
Facilities Helpdesk
- Manage the facilities helpdesk by allocation of work to external contractors
- Liaise with the maintenance team and ensure that work is done timeously
- Ensure efficient office moves
Security
- Liaise with security supervisors to ensure that all security protocols are followed and that the full complement of security staff are in attendance.
Cleaning Stock Management
- Ensure adequate stock levels of cleaning material for pause area attendants to carry out their duties to the appropriate standards of excellence
Building and Equipment Maintenance
- Maintain all areas of the building to the required standard. Note, obtain approval and arrange for repairs where necessary.
- Ensure that periodic maintenance of serviceable, electromechanical equipment is conducted by external service providers.
- Liaise with municipality regarding water shortages, burst pipes and load shedding schedules
Relationship Building
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the operations team.
Competencies
- Client Focus
- Initiative
- Interactive Communication
- Problem Solving
- Relationship Building
- Resilience
- Concern for Safety
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Purpose:
Responsible for the completion of submissions (including but not limited to bids and tenders, proposals, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations and briefing notes) through the full submission lifecycle across all Bowmans services and sectors and across Bowmans jurisdictions.
Responsible for ensuring that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards and supporting the creation and maintenance of the New Business Team (NBT) infrastructure and development and implementation of the Business Development Portal (BD Portal).
Experience and Qualifications:
- Completed Degree/Diploma with at least 5 years specific experience in business development, client relationship management or a related field within a corporate, legal or professional services environment essential.
Key Accountabilities
Submissions:
- Lead and own submissions from start to finish in line with the new business protocol document and any subsequent policies and/ or procedures communicated to the NBT.
- Conduct debriefs and analysis of feedback on performance of proposals, whether won or lost, and use this to improve the quality of future proposals.
- Preparation of briefing notes to be provided to partners in preparation for client meetings.
- Monitor tender advertisements and assess submission requirements and prepare initial assessment of submission requirements.
New Business Infrastructure and Best Practice (including supporting, planning and strategy):
- Support the development and implementation of the BD Portal and support the New Business Manager (NBM) and Senior New Business Coordinator (SNBC) and work with other members of the NBT in ensuring all NBT documents and standard content materials are shared with the NBM and NBT members to be maintained and loaded on the central NBT repositories and BD portal.
- Identify innovative ways to improve processes, and work with the NBM, SNBC, and/or other members of the NBT to implement these processes.
- Work with the NBT members to maintain an ongoing submission database, submission management tools, and submission library and NBT collateral.
- Contribute to the development and implementation of the NBT project plan in line with the broader BD and NBT KRAs.
Relationship Building:
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the NBT and the broader BD team.
Competencies:
- Achievement Orientation
- Analytical Thinking
- Attention to Detail
- Client Focus
- Stress Management
- Teamwork
- Writing Skills
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Purpose:
Responsible for the completion of submissions (including but not limited to bids and tenders, proposals, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations and briefing notes) through the full submission lifecycle across all Bowmans services and sectors and across Bowmans jurisdictions.
Responsible for ensuring that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards and supporting the creation and maintenance of the New Business Team (NBT) infrastructure and development and implementation of the Business Development Portal (BD Portal).
Experience and Qualifications:
- Completed Degree/Diploma with at least 5 years specific experience in business development, client relationship management or a related field within a corporate, legal or professional services environment essential.
Key Accountabilities
Submissions:
- Lead and own submissions from start to finish in line with the new business protocol document and any subsequent policies and/ or procedures communicated to the NBT.
- Conduct debriefs and analysis of feedback on performance of proposals, whether won or lost, and use this to improve the quality of future proposals.
- Preparation of briefing notes to be provided to partners in preparation for client meetings.
- Monitor tender advertisements and assess submission requirements and prepare initial assessment of submission requirements.
New Business Infrastructure and Best Practice (including supporting, planning and strategy):
- Support the development and implementation of the BD Portal and support the New Business Manager (NBM) and Senior New Business Coordinator (SNBC) and work with other members of the NBT in ensuring all NBT documents and standard content materials are shared with the NBM and NBT members to be maintained and loaded on the central NBT repositories and BD portal.
- Identify innovative ways to improve processes, and work with the NBM, SNBC, and/or other members of the NBT to implement these processes.
- Work with the NBT members to maintain an ongoing submission database, submission management tools, and submission library and NBT collateral.
- Contribute to the development and implementation of the NBT project plan in line with the broader BD and NBT KRAs.
Relationship Building:
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the NBT and the broader BD team.
Competencies:
- Achievement Orientation
- Analytical Thinking
- Attention to Detail
- Client Focus
- Stress Management
- Teamwork
- Writing Skills
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Purpose:
Responsible for capturing local and foreign business receipts and payments, accurately and timeously as well as other foreign-related transactions. Preparing, capturing, and ensuring receipts and payment of all trust-related transactions are done accurately and timeously, in accordance with Legal Practice Act and Legal Practice Rules.
Experience and Qualifications:
- 1-2 years’ experience in a similar role in a professional services environment
- BCom accounting degree
- Senior certificate
- Proficient in Microsoft Excel & Word
- Legal Practice Act and LPC Rules advantageous
- Knowledge of online banking systems
Key Accountabilities
Business receipts
- Capture debtor receipts (local and foreign) accurately daily and ensure trust related funds are moved to the trust account in accordance with Legal Practice Act and Legal Practice Rules
- Send unidentified payments to credit controllers for identification and follow up to ensure that the payments are allocated timeously
- Capture reversals and write offs as and when they arise
- Print inward tele-transmissions from international trade system and liase with credit control team on inward funds
- Ensure that all foreign receipts are claimed and submitted for sale of forex.
- Reply on international trade system accurately daily for all forex sold, and run forex report on FX Trading for banking supervisors review and release of forex. Ensure that foreign receipts are credited to the bank account timeously and raise query with bank if not.
Business Payments
- Capture foreign beneficiary on online banking platform. Once verified, send to bank for locking.
- When beneficiary is locked, liase with accounts payable team on forex to be bought or payment to be made from CFC accounts.
- Capture local and foreign payments accurately and timeously on banking system, before submitting to financial accountants for verification and directors for releasing.
- Once released, ensure documents are emailed to the bank for sighting and final release.
- Ensure proof of payments are submitted to accounts payable team, once payment released
Trust Payments
- Capture and process trust transactions (local and foreign) accurately and timeously in accordance with trust checklists and in compliance with Legal Practice Act and Legal Practice Rules
- Ensure timeous response to all trust queries received internally or externally when they arise
- When dealing with trust accounts ensure that the Legal Practice Act and Legal Practice Rules are adhered to
Trust Receipts
- Prepare and send outstanding list of trust receipts daily to directors and staff for identification and allocation
- Capture trust receipts per the allocation
- Send unidentified receipts to partners and staff for identification and follow up to ensure that the receipts are allocated timeously
Purchasing Forex
- Liase with service provider to purchase forex for directors and staff travelling overseas after ensuring that all necessary documentation has been provided
Trust Investments
- Capture and process trust investments, disinvestments and closures, investment interest accurately and timeously in accordance with trust checklists and in compliance with Legal Practice Act and Legal Practice Rules
- Ensure timeous response to all investment queries received internally or externally when they arise
- When dealing with investment accounts ensure that the Legal Practice Act and Legal Practice Rules, FICA and FATCA are adhered to
Trust Transfers
- Capture and process trust transfers accurately and timeously in accordance with trust checklists and in compliance with Legal Practice Act and Legal Practice Rules
- Ensure client authorization is obtained for all trust transfers, where funds are to be moved to retainer
Credit Cards
- Liase with bank on credit card queries raised by Credit cardholders
- Ensure that the bank is informed of travel notes provided by credit cardholders before travelling
Business and Trust Audit
- Provide business and trust related information to auditors timeously as, and when required.
General Administration
- Complete ad hoc tasks accurately and timeously as and when required
- Capture withholding tax journal accurately and timeously as and when required
Ad-hoc requests and projects
- Support the business as and when ad hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes.
- Assist with designated and identified projects and initiatives
Relationship Building
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the team
- Develop and maintain relationships with external vendors to ensure service delivery of high-quality
Competencies:
- Attention to Detail
- Interactive Communication
- Problem Solving
- Business Perspective
- Financial Systems, Processes and Technology
- Legislation, Policies, Procedures and Standards
- Using Information Technology
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Purpose:
Responsible for performing administrative and secretarial duties and support to the respective department/team.
Experience and Qualifications:
- Matric/Grade 12
- 5 to 7 years’ experience as secretary / legal secretary in a legal/professional services environment
- Computer literacy - MS Office (Intermediate proficiency)
Area of work
The work spec will cover the following areas:
- Pro bono South Africa Office
- Pro bono Africa Offices
- CSR South Africa
- CSR Africa
Key Accountabilities
Project Management
- Assist under supervision of the Head of Pro Bono to manage the firm’s pro bono portfolio for South Africa as well as all Africa offices and execute approved CSR initiatives from start to finish also for South Africa and all Africa Offices
- Assist under supervision to manage budget allocated to each CSR initiative and pro-bono matters
- Assist with Generating and preparation pro bono & CSR reports. Financials and other reports
- Assist with drawing and keeping of accurate pro bono stats, effective management of pro bono work rosters and spread sheets
- Assist under supervision to arrange and coordinate functions to launch and promote CSR and pro-bono initiatives
- Management of lawyers internally and stakeholders on pro bono and CSR matters
Connecting people/ Professional and effective communication internally/externally:
- Screening of all calls to ensure that calls are dealt with and/or directed to correct professionals
- Assist to manage a broad base of CSR and pro bono stakeholders
Diary Management/ Scheduling and maintaining of calendars:
- Proactively organise and manage diaries and make appointments
- Ensuring that the correct people are invited and available to attend; booking boardroom for meetings and conference calls (VC), booking catering if necessary, making sure enough time is allocated for travel for offsite meetings
- Providing partner with relevant information and documentation to ensure preparedness for meetings
Document Generation:
- Copy typing
- Drafting amending and formatting general correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation
- Drafting amending and formatting of legal correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation
- Preparing presentations and reports as required by the partner or department
- Knowledge of and adherence to ‘in-house’ and external styles to maintain standardization, consistency and compliance with prescribed formats, if applicable
General Administration
- Filing and maintaining filing systems
- Arrange and coordinate functions to launch and promote CSR and Pro-Bono initiatives
- Collating copies and distributing printing
- Opening and closing of client files
- Archiving of records
- Ordering of stationery
- Obtaining client FICA documents
- Seeking ways to pro-actively improve efficiency and administration within the team
- Ability to assess and prioritise workload
- Attending to ad hoc personal matters on behalf of the executive/partner/manager
- Meticulous and accurate record keeping on updated spreadsheets for pro bono, CSR tracking, small business project matters, Africa portfolio and for any other matters/projects as directed by Head of Pro Bono
- Collation and preparation of marketing material under supervision and direction of the Head of Pro Bono for annual and other reports and Marketing purposes
- Population and administration of all pro bono clinic rosters for all offices, meticulous and timeous management of rosters and volunteers who attend and with stakeholders
Travel Arrangements:
- Make all travel arrangements
- Proactively manage and communicate changes to travel and make alternative arrangements where necessary
- Research travel and immigration requirements. Ensure that they are all met and Visa applications are processed timeously
Relationship Building:
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the team
- Develop and maintain relationships with vendors to ensure quality of service delivery
- Assistance with development, management, and support of all Candidate Attorneys in the uptake work and rendering of pro bono services
Finance Administration:
- Time capturing for partner/team
- Assist with general financial management relating to the department (e.g. credit notes, general financial queries, requisitions, reimbursement requisitions for team, payments, creation of vendors etc.)
- Assist in management and monitoring of the CSR & Pro Bono budget
- Accurate tracking of all payments
- Ensuring all payments are timeously made
- Attend to drawing of all stats as and when directed by Head of Pro Bono – monthly, annual and matter to matter
- Assistance with drawing of quarterly and annuals stats timeously, stakeholder stats and any other pro bono stats as directed by Head of Pro Bono.
Competencies
- Adaptability
- Attention to Detail
- Continuous Learning
- Interactive Communication
- Initiative
- Problem solving
- Resilience
- Writing Skills
- Highly organized
- Strong administrative skills
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Purpose:
This is an exciting internship opportunity under the YES (Youth Employment Service) Programme specifically aimed at unemployed youth aged 18 to 34. This program aims to provide unemployed youth with meaningful working experience for a 12-month period.
The successful candidate will be responsible for administrative support within the Operations Department with a specific focus on BBBEE and Procurement related tasks.
Experience and Qualifications:
- Senior Certificate
- Diploma/certificate/office administration or related qualification preferable
- 1 - 2 years in a similar role in a professional services environment
- Knowledge of Codes of Good Practice on Broad Based Black Economic Empowerment – advantageous
Key Accountabilities
BBBEE Input & Support
- Update BEE123 with supporting documentation relating to internal training, Learnerships, Apprenticeships and Internships
- Updating Enterprise Development and Socio-economic development information on BEE123.
- Update and maintain contracts and BBBEE affidavits relating to the ED beneficiaries on the system.
- Supplier development – capture payments on a monthly basis together with the appropriate supporting documentation
- Assist the office administrator in ensuring all BBBEE certificates are valid and up to date.
- Assist in the preparation and review of BBBEE audit files for submission to the verification agency.
General
- General administrative duties for the team as and when required.
Relationship Management
- Develop and maintain relationships with all individuals below management level as a trusted administration resource.
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the administration team.
Competencies:
- Attention to Detail
- Decision Making
- Interactive Communication
- Initiative
- Problem solving
- Planning and Organizing
- Relationship Building
- Resilience
- Information Management
- Using Information Technology
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Purpose:
Responsible for planning, implementing, and managing events and sponsorships that align with the firm’s business development and marketing strategy.
Experience and Qualifications:
- Events Planning or Marketing Degree/ Diploma/ Equivalent qualification.
- 8 - 15 years work experience, with solid experience in a professional services environment
Key Accountabilities
Events Management:
- Provide strategic advice to the BDMs and internal stakeholders regarding the selection and planning of events for the firm.
- Manage the events team to ensure the successful delivery of selected, identified internal and all external events.
- Prepare and manage detailed project plans and budgets for events.
- Advise on, draft and brief the events team on the creation of invitations. Ensure these are aligned to the Bowmans style guide and that RSVPs are managed on the client relationship management system (CRM).
- Work with stakeholders and the brand manager to ensure there is appropriate marketing collateral available for each event.
- Undertake general events management and deal with unforeseen events and issues as they arise.
- Act as brand ambassador at Bowmans events.
- Provide reports on events held.
Sponsorships Management:
- Provide strategic advice to the BDMs and internal stakeholders regarding the selection and planning of sponsorships for the firm.
- Mange the sponsorships budget and negotiate sponsorship pricing and benefits.
- Ensure all sponsorships are fully activated so that maximum value is generated.
- Work with stakeholders and the brand manager to ensure there is appropriate marketing collateral for each sponsorship.
- Manage the events team in implementing of sponsorships including registrations and logistical arrangements.
Branding and Promotional Gifts Management
- Oversee and approve the selection and ordering of appropriate corporate gifts (either to be kept in stock or for specific events).
- Ensure that flowers and gift baskets ordered by the events team for clients on request by partners meet the standard required.
Supplier Management
- Work with the operations team to source and assess potential new suppliers, including venues, ensuring that they comply with the firm’s BEE requirements.
- Manage suppliers’ output and service delivery.
- Finalise contracts and ensure suppliers’ payments are up to date.
Finance Management and Reporting Manage the compilation of the annual events budget.
- Administer and track costs relating to the events budget.
- Provide regular reports on the activities of the events team.
Management and Leadership
- Manage and mentor direct reports and other team members where appropriate to ensure delivery.
- Give regular, comprehensive, and constructive feedback to team members.
- Proactively seek feedback from team members and deal with any criticism constructively.
- Adjust management style to get the best from the individuals within the team.
- Delegate work to team members considering their capacity, level of skill, and exposure to different types of work and complexity; provide clear instructions and direction, with reasonable deadlines.
Relationship Building:
- Develop and maintain relationships with Bowmans employees as a trusted advisor.
- Maintain strong working relationships with and have open and transparent communication among all members of the Business Development.
- Develop and maintain relationships with external vendors to ensure service delivery of a high quality.
Competencies:
- Achievement Orientation
- Analytical Thinking
- Attention to Detail
- Client Focus
- Stress Management
- Teamwork
- Writing Skills
- Business Perspective
- Legislation, Policies, Procedures, and Standards
- Developing Others
- Planning and Organizing
- Team Leadership
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Purpose:
Responsible for supporting the culinary operations of the firm coffee shop by producing meals and snacks and applying efficient cooking and baking techniques to ensure that high food quality and sanitation standards are achieved.
Experience and Qualifications:
- 2 – 3 years’ experience within the hospitality or food service industry specifically as a sandwich artist will be to advantage.
- Experience within a professional services or corporate environment advantageous
- Senior Certificate
- Culinary Certificate/Diploma preferable
Key Accountabilities
Food Preparation & Quality Control
- Prepares sandwiches to individual order of customers and for functions when required.
- Preparation of food items and sandwich bar components prior to meal service including but not limited to chopping, cutting meat and frying off eggs and any other preparation required.
- Preparing sandwich ingredients by washing, cutting, portioning, and properly storing meats, and more
- Ensure every order is made quickly, correctly, and consistently.
- Sanitize sandwich-making utensils regularly
- Producing food items of a high standard and consistent quality.
- Assisting the Executive chef in developing the sandwich bar menu to latest trends and staff requirements.
- Preparation of food items and meal components prior to meal service including but not limited to chopping fruit and vegetables, cutting meat and cleaning seafood as and when needed.
Maintaining Stock Levels
- Raising requisitions to ensure that stations are fully stocked with necessary food items.
- Support controls to minimize food and supply waste.
- Exercise portion control for all items prepared.
- Assist the Executive Chef in establishing menu pricing.
Health & Safety Administration
- Strictly adhere to health and safety regulations when it comes to food storage, handling, and preparation.
- Ensure overall cleanliness of the kitchen and associated workstations.
Leadership
- Support the Executive Chef in monitoring and overseeing duties of cleaning staff (contractors).
Relationship Building
- Develop and maintain relationships with levels of staff as a trusted team resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the team
- Develop and maintain relationships with vendors to ensure quality of service delivery
Competencies
- Achievement Orientation
- Continuous Learning
- Resilience
- Teamwork
- Concern for Safety
- Resource Management
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Purpose:
To analyse, identify, measure, monitor, control or mitigate, and report on client conflict and anti-money laundering (AML) risk exposures for the Firm. Assists in ensuring appropriate alignment and implementation of conflict and AML compliance in accordance with the Firm’s policies and procedures.
Experience and Qualifications:
- At least 3- 5 years’ professional experience, preferably within Legal or Financial Services
- Experience using DocFox and Thomson Reuters
- Senior Certificate essential
- Relevant Degree/diploma essential
- Compliance management certificate advantageous
Key Accountabilities:
Conflict and AML Risk Analysis
Performing Conflict Checks for new and existing clients:
- Inspecting internal systems to detect client conflict - adverse and related parties
- Drafting conflict search reports based on information sourced from systems and lawyers
Conducting AML Risk Analysis:
- Conducting Client Due Diligence (CDD) processes to identify and verify clients – DocFox, Search Works, Who Owns Whom, SA Company Search
- Analyse other external data sources – listed exchanges, Bloomberg
- Verify client information through external data base
- Establish ultimate beneficial owner of clients
- Conduct adverse media screening
- Establish the existences of related parties
- Performing sanctions screening to ensure that clients do not have any negatives
- Risk rating of clients
- Performing enhanced CDD in regard to high risk clients
- Prepare and submit report to conflict search group
- Saving data to central repository
- Prepare and submit reports to regulators - cash threshold and suspicious activity reporting
- Keep abreast with new and changing legislation
Compliance
- Identify, analyse and prioritize legislative and regulatory requirements relevant to the Firm
- Assists in developing and implementing Conflict and AML risk and compliance procedures and policies
- Assess the risk of non-compliance with relevant legislation and propose the implementation of compliance management processes to the Group Risk Manager
- Monitor internal practices and procedures to ensure compliance with relevant regulatory policies
- Proposes corrective action notices to Group Risk Manager when compliance deficiencies are found
- Assists in verifying non-compliance & report to Group Risk Manager
- Work with relevant stakeholders within the Firm to encourage monitoring of compliance
General Support
- Ensure provision of adequate advice, quality opinions, proper support and education to internal stakeholders in a timely manner to minimize any actual or potential risk for the Firm
Competencies
- Analytical Thinking
- Critical Judgment
- Interactive Communication
- Relationship Building
- Work Ethics and Values
- Driven
- Initiative
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Purpose:
To provide a range of legal and routine administrative support services to a team of legal professionals (comprising of Partners, Senior Associates, Associates and 3 Candidate Attorneys). Ensure that all work generated by the team is processed, administered and filed in an efficient and orderly manner. Advanced functional knowledge and application of the firms document management and accounting systems. Adhere to internal accounting policies and procedures as well as statutory and regulatory rules applicable to the legal industry. Ensure brand awareness. Ensure the smooth flow of the area and act as a central hub of the department. Maintain synergy and good relationships between the various business units to ensure effective execution of day-to-day responsibilities. This role has access to confidential information and requires absolute discretion at all times.
Experience and Qualifications:
- Matric/Grade 12
- 5 to 7 years experience as secretary / legal secretary in a legal/professional services environment
- Computer literacy - MS Office (Intermediate proficiency)
Key Accountabilities
Legal Administration
- Ensure compliance with New Business Intake (NBI) process and Know Your Client (KYC) requirements
- Draft engagement letters
- Ensure compliance with SARS requirements
- Independently review and respond to all written and telephonic correspondence / queries with minimal disruption to fee earners
- Dictaphone typing
- Transaction pre-closing and post-closing attendances
- Assist with access and managing the virtual data rooms for due diligences (KIRA)
- Prepare PowerPoint presentations
- Notarial attendances
- Prepare documents for Authentication by the High Court of South Africa
- Conduct company searches using SA Company, Who Owns Who etc
- Maintain an up-to-date repository of templates and precedents relevant to the department
- Ensure that the practice group clients are kept up to date on Interaction
- Follow up with relevant service providers to ensure prompt resolution of problems
- Operate as a super user i.e. provide functional support and coaching to other staff
Diary Management/ Scheduling and maintaining of calendars:
- Proactively organise and manage diaries and make appointments
- Ensure that the correct people are invited and available to attend; book boardrooms for meetings and conference calls (VC), book catering if necessary, making sure enough time is allocated for travel for offsite meetings
- Provide partner with relevant information and documentation to ensure preparedness for meetings
Document Generation:
- Copy typing
- Draft amend and format general correspondence and documents, paying attention to detail, and ensuring good spelling/grammar/punctuation
- Draft amend and format legal correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation
- Prepare presentations and reports as required by the partner or department
- Knowledge of and adherence to ‘in-house’ and external styles to maintain standardization, consistency, and compliance with prescribed formats, if applicable
General Administration
- Filing and maintaining filing systems
- General office management and administration (faxing, photocopying, scanning)
- Arrange and coordinate functions to launch and promote Private Equity initiatives
- Opening and closing of client files
- Archiving of records on an annual basis
- Ordering of stationery
- Seeking ways to pro-actively improve efficiency and administration within the team
- Ability to assess and prioritise workload
- Inspect and arrange for the maintenance and repair of equipment and other services
- Maintain safe custody of documents for clients ensuring that the correct signing and verification procedures are followed
- Prepare outgoing packages for dispatch in line with national and/or international postage and courier requirements
- Ensure items held for collection are kept secure and safely and delivered as instructed
- Co-ordinate the leave schedule
- Ensure that internal personal are promptly notified of guest / client arrivals
- Overseeing the maintenance of a clean and organized workspace
- Attend to ad hoc personal matters on behalf of the partners
Travel Arrangements:
- Make all travel arrangements
- Proactively manage and communicate changes to travel and make alternative arrangements where necessary
- Research travel and immigration requirements. Ensure that they are all met, and Visa applications are processed timeously
Business Development Support
- Provide administrative support service to the BD team by focusing on efficient co-ordination of conferences and events which include registering delegates, booking accommodation and flights, VISA applications, arranging travel insurance, noting dietary requirements and related attendances in line with the firms policies
- Tracking costs
- Assist with pitch and tenders and credential statements
Relationship Building:
- Develop and maintain relationships with all levels of staff as a trusted resource
- Maintain strong working relationships with and have open and transparent communication between all members of the team
- Develop and maintain relationships with vendors to ensure the quality-of-service delivery
- Assistance with the development and support of all team members
Special firm wide projects
- Assist the Legal Service Improvement team with projects to ensure that the firms systems and processes is structured in such that it provides the required cost and profitability by product / process / practice across the firm
- Assist with the development and optimization of systems
- Operate as a test user for service improvement initiatives
Finance Administration:
- Account management which includes capture of time, generate pro forma’s; process amendments and applicable discounts; finalise invoices, prepare itemized billing narratives, keep supporting documents such as disbursement invoices
- Assist with general financial management relating to the department (e.g. credit notes, general financial queries, creation of vendors, write offs etc)
- Record and note terms and conditions governing fee arrangements for clients
- Record and note e-billing requirements
- Peruse, verify and capture creditors invoices for payment
- Handle creditor queries and resolve any discrepancies both internally and externally
- Verify statement of accounts and invoices for accuracy
- Liaise directly with client in respect of queries
- Create purchase order numbers for sponsorships and process support department requisitions
- Process client entertainment, business / client travel, and general reimbursement claims
- Age Analysis – follow up directly with clients twice a month in respect of accounts receivable and provide the accounts team and fee earners with an update
- Manage work in progress (WIP) fees and ensure timeous billing
- Assist with clearing up WIP – suggest write off’s of minor soft costs and fee amounts in matters where the WIP is over 120 days or no longer proceeding etc
- Prepare financial reports for the Partners for Partner Contribution purposes, financial year end reporting and BEE purposes
- Escrow attendances which include collation of the escrow agreement, supporting documentation and KYC documents, prepare the unallocated trust monies, trust transfer and trust disbursement requisitions, obtain proof of payment and forward to beneficiaries
- Investment of monies – knowledge of accounting criteria and parameters to correctly allocate and process deposits, withdrawals and payments to third parties
- Assist in management and monitoring of the team budget
Competencies
- Adaptability
- Attention to Detail
- Continuous Learning
- Interactive Communication
- Initiative
- Pro- active
- Problem-solving
- Resilience
- Writing Skills
- Highly organized
- Strong administrative skills
Method of Application
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