Assistant Facilities Manager – Operations Department - Johannesburg at Bowmans (Law Firm)

Purpose:

Responsible for executing the health and safety standards in the BG Sandton office. Assist facilities manager with the management of security and building maintenance in the Sandton office.

Experience and Qualifications:

• 3-5 years’ in a similar role with at least 2 years’ at a supervisory level  in a professional services environment
• Senior Certificate essential
• Health and Safety Certificate essential
• Facilities or related diploma preferable

Key Accountabilities

Health and Safety

• Upkeep of first aid equipment to ensure stock levels are maintained.
• Annual review of health and safety training requirements and arrangement for new/refresher training to be conducted to enable all elected staff first aiders, fire marshals and fire fighters to execute their responsibilities efficiently.
• Manage the building evacuation and safety drill process including coordination with Facilities Manager/landlord (CT)
• Liaise with external companies to perform health and safety audits.
• Maintain accurate documentation for auditing and compliance purposes
• Liaise with emergency units (police, ambulances, and fire brigade) in the event of an emergency.

Facilities Helpdesk

• Manage the facilities helpdesk by allocation of work to external contractors
• Liaise with the maintenance team and ensure that work is done timeously
• Ensure efficient office moves

Security

• Liaise with security supervisors to ensure that all security protocols are followed and that the full complement of security staff are in attendance.

Cleaning Stock Management

• Ensure adequate stock levels of cleaning material for pause area attendants to carry out their duties to the appropriate standards of excellence

Building and Equipment Maintenance

• Maintain all areas of the building to the required standard. Note, obtain approval and arrange for repairs where necessary.
• Ensure that periodic maintenance of serviceable, electromechanical equipment is conducted by external service providers.
• Liaise with municipality regarding water shortages, burst pipes and load shedding schedules

Relationship Building

• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the operations team.

Competencies

• Client Focus
• Initiative
• Interactive Communication
• Problem Solving
• Relationship Building
• Resilience
• Concern for Safety