Active Jobs at ATNS

Job description

• Strategy and Implementation - Provide overall management of the Air Space Management function to enable achievement of the business unit objectives, as well as Operations and ATNS business strategies;  Conceptualize and design the Airspace management strategy aligned to the ATNS business strategy;  Provide the Air Space Management inputs and insights into the long-term ATNS strategy;  Develop, implement, and articulate the Air Space Management strategy and value proposition to the organization aligned to the Operations and business strategies;  Support the COO and other thought leaders in the development, implementation and management of the Operations strategy aligned to the vision, culture, and business strategy of ATNS;  Lead the designing and implementation of the Air Space Management operating model, including governance, service package as well as service level agreements;  Manage and own implementation of the Air Space Management strategy post formulation to ensure achievement of the objectives;  Drive delivery of the required projects/initiatives within the Air Space Management strategy to be on time, within budget and to the required standard;  Lead implementation of processes to collect feedback on how all the Air Space Management aspects are being received in the business;  Analyze trends and metrics in partnership with COO to develop the required solutions, programs, and policies aligned to the business needs strategies;  Gather and analyze relevant data, trends, and patterns and identify gaps and priorities, particularly in the key Air Space Management services to enable efficient achievement of the Operations strategy;  Provide relevant policy guidance and interpretation, recommend, and implement changes as needed;  Set clear targets for the Air Space Management and ensure achievement of such targets by cascading throughout the function;  Lead development and implementation of an integrated annual business plan for Air Space Management to enable achievement of the function’s business and ATNS strategies and targets;  Support co-ordination and implementation of the corporate transformation strategy within Airspace Management in line with relevant policies and legislation;  To be accountable for the promotion of the ATNS corporate culture within Air Space Management in support of corporate objectives.
• Operationalize Air Space Management - Provide a strategic and operational thought leadership to the Air Space Management function to ensure achievement of the operations and overall business strategies; Conceptualize, design, implement and manage the Air Space Management strategy aligned to the broader Operations strategy;  Provide inputs and insights into the overall ATNS strategy from an Air Space Management perspective;  Develop, implement, and manage the required Air Space Management operating model and infrastructure to meet requirements of all types of operations and clients;  Set clear Air Space Management targets to ensure achievement of the function’s strategy;  Develop and implement an integrated annual business plan to enable the achievement of the Air Space Management strategy and plan;  Ensure alignment between Air Space Management strategy and other relevant business strategies in the company;  Provide input to ATS Capacity in respect of the development of human resource requirements for ASM to capacitate the function and ensure the achievement of current and future Operations strategies;  To ensure adequate, relevant, appropriate resources and processes are determined, available and deployed, to support and implement the service delivery model;  Continuously measure, review, and enhance service delivery aligned to best practice and global benchmarks;  Develop, maintain, measure, monitor and continuously review appropriate operational policies, procedures, and SLA’s;  Ensure all operational risks are identified, appropriately and timeously measured, mitigated, and managed;  Ensure optimal working environment for operational delivery team;  Support HC to define the ideal staffing model to meet the requirements of the Air Space Management function aligned to the strategy;  Ensure the availability of up to date and accurate Air Space Management statistics and data that enables business decision making;  Develop, maintain, measure, monitor and continuously review appropriate Air Space Management policies, procedures, and SLAs to ensure their effectiveness and efficacy;  Plan and provide input on PANS·OPS/Charting section personnel requirements.
• Flight Procedure Design and Charting Management - Addressing safety concerns or identified deficiencies within the FPD/Charting sections;  Accountable for overall progress, reporting and completion of projects, DOT KPI’s and client service requests as per contracted agreements;  Validation and approval of Flight Procedure Designs in accordance with all relevant ICAO SARPS, CARS, and CATS requirements;  Ensure compliance of Procedure Design Reports, Charts, Textual Description, drawing file, methodology, assumptions, calculations, user request specifications, aeronautical data, and obstacle assessments through quality assurance (checklist) in line with ATNS SMS;  To maintain record of all documentation for audits and SMS;  Provision of Procedure Design Approval Letter for submission to SACAA with approved Procedure Design Packages;  To verify and ensure by accepting responsibility and accountability that designs are produced in accordance with all relevant ICAO SARPS, CARS, and CATS requirements;  Review and managing of procedure design/charting processes and procedures;  Conduct safety assurance and proficiency assessments to ensure the continued maintenance of standards and regulation;  Evaluation of findings and documentation of mitigation action in accordance with Third Party Ground Validation Reports and/or the SACAA review approval reports;  To document areas of non-compliance to prevent reoccurrence of safety issues relating to Flight Procedure Design and Charting;  Ensure compliance with environmental regulations by ensuring that environmental & noise sensitive areas are identified & considered in designs;  Provide inputs into Safety Group Meeting as PANS-OPS representative;  Provide guidance with regards to safety assessments relating to Flight Procedure Design;  Provide guidance to ensure implementation of recommendations resulting from SACAA Part 173, 177 and 178 audits;            Ensure compliance with all relevant ICAO SARPS, CARS, and CATS requirements;  Provide inputs into the FOE (Future Operating Environment) and CNS roadmap;  Provide relevant inputs to ICAO state letters responses;  Manage and review the FPD/Charting training and standards maintenance program;  Identify, monitor, assess and address designer/charting competency issues;  Develop, manage, and oversee PANS-OPS and Charting OJT programs;  Develop and oversee the function relating to the processing of 3rd party applications and ensure obstacle evaluations is conducted in accordance with SACAA Part 178, ICAO DOC 8168 Vol II, Annex 14, and Annex 15 by obstacle evaluators.
• Flight Procedures Design, Data Management and Airspace Design - Oversee the Design of Flight Procedures and Airspace as per AP005/FPD Operations Manual, including SACAA Part 173, ICAO DOC 8168 Vol II and ICAO DOC 9906 Vol I and ICAO DOC 9613 criteria;  Accepting responsibility and accountability that designs are produced in accordance with the relevant criteria and the SACAA Manual of Procedures;  Ensure complete adherence to the South African Civil Aviation Regulations;  Production of detailed Flight Procedure Design reports, tabulations, textual descriptions, and supplementary information for submission to the SACAA or external clients;  Ensure provision of professional advice regarding Airspace Design in terms of PANS-OPS requirements;  Provision of consultation services internally/externally as and when required concerning Flight Procedure;   Consultation, co-ordination, and liaison with clients;  Ensuring compliance with NEMPAA and other environmental considerations;  Verification of flight procedure designs;  Remain knowledgeable with respect to all ICAO developments in flight procedure design, AIS and ATM operational concepts;  Remain knowledgeable with respect to all ICAO developments in flight procedure design and airspace design;  Provision of technical advice and input to the airspace design function;  Provision of accountable advice and input to internal or external stakeholders regarding new, existing, amended or suspended instrument flight procedures;  Preparation of information regarding flight procedure design activities within ATNS at workshops;  Maintain Pans-Ops competency through training plant.
• Managing Air Space - Identify conflicts with airspace control requests and facilitates airspace integration/deconfliction utilizing appropriate automation tools;  Plan and provide input on PANS-OPS section training (in-house and external) and instructor training requirements;  Management of Flight Procedure Design and Cartography office infrastructure including software requirements to ensure efficient operations;  Provide professional advice into the development of relevant Civil Aviation Legislation;  Oversee Implementation of all new ICAO developments and SARPS within the Flight Procedure Design and Cartography Scope;  Establishment, amendment or change of FPD/Charting internal operations manual;   Establishment, amendment or change of FPD/Charting management procedures as and when required;  Establish and maintain training manuals as required, including progress tests, reports, and training logs as per South African Civil Aviation Regulations and ICAO DOC 9906 Vol II for in-house and external training;  Ensure the implementation of Record Management of the Flight Procedure Design and Charting Office, as per ISO, Legislation and the ATNS filing system;  Assessing of proficiency for internal and external FPS trainees;  Amendments, Maintenance, and Input to internal Quality Assurance procedures concerning FPD/Charting in accordance with ISO 9001:2015;  Conduct research into new technology, Instrument Flight Procedure developments and Aeronautical Navigation advancements;  Provide specialist consultancy services to ATNS and third parties;  Identify and undertake research and development projects where required that will advance the corporate safety objectives of ATNS;  Participate in Instrument Flight Procedure Panels/workshops/conferences as relevant;    Represent ATNS at local stakeholder forums.
• Governance, Monitoring, Compliance & Reporting - Develop, implement, and manage a robust governance framework for the function;  Continuously monitor and measure compliance to all efficiency policies and practices;  Monitor efficiency performance of the entire Air Space Management environment;  Prepare reports on Air Space Management function for all relevant stakeholders;  Prepare ad hoc reports as and when required;  Lead Air Space Management projects and risk assessment;  Ensure compliance with relevant legislation, policy and standards;  Consolidate inputs from all relevant parties to prepare strategic level reports for the COO and other relevant stakeholders.
• Stakeholder Management -Build effective relationships with other relevant operational functions to ensure the required resources are available, to drive efficient and effective service delivery within the Air Space Management function; Ensure all Air Space Management stakeholders are managed; accordingly, Adapt operational delivery as practically as possible to meet client needs and expectations.
• Finance & Cost Management - Lead development, utilization, and management of the Air Space Management operational budget; Provide input into PANS-OPS/Charting section budgeting requirements; Ensure effective leadership in the management of operational costs to enable efficient utilization of financial resources; Ensure compliance to the financial policies and procedures applicable in ATNS;  Ensure accountability and reporting on all costs incurred against the approved budget. 
• People Management - Ensure the availability of skilled and competent staff in the Airspace Management function to meet the current and future needs aligned to the departmental and overall business strategies;  Promote high levels of discipline and performance standards to achieve the ATNS strategies;  Lead and manage the Airspace Management team to utilise their skills and expertise to support an integrated approach to research and innovation in the company;  Manage performance outputs of the team by using the performance management system and taking corrective action promptly and effectively;  Mentor and coach staff to ensure continuous development and availability of the required skills;  Ensure the transfer of knowledge and skills to enable sustainability within Airspace Management from a succession management perspective;  Perform talent management aligned to the HC policies and procedures;  Manage implementation of the transformation initiatives within Airspace Management to ensure an inclusive environment;  Drive employee engagement and retention within the Airspace Management function.

Minimum requirements

Minimum Formal Qualifications:

•  Air Traffic control (aerodrome control, or approach control, or area control)
•   Advanced PANS OPS (Flight Procedure) Design
•  Post graduate qualification in Business Management / Leadership

 Minimum Years of Experience: 

•  Minimum 8 years of experience in conceptualizing, designing, and implementing air traffic management and airspace efficiency projects or functions of which at least 5 years must be at middle management level. 

Alternatively:

 Candidates who do not have postgraduate qualification, may apply, if they meet the following Alternative Qualification and experience:

 Alternative Qualification

• Formal leadership training or Management Development Program
• Air traffic control (aerodrome control, or approach control, or area control)
• Advanced PANS OPS (Flight Procedure) Design

 Alternative Years of Experience

•  Minimum 10 years of experience in conceptualising, designing, and implementing air traffic management and airspace efficiency projects or functions with at least 8 years’ experience as a flight procedure design specialist.

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Job description

• Provision of key HC data and information:  Collect, retrieve, analyse, process, maintain store and provide key data and information related to human resources in the organisation for management decision-making purposes; Use HC data analytics to filter information requests in order to produce meaningful management reports; Convert data obtained from the HRM system into meaningful information related to Human Capital performance indicators, such as: Totals of employees in various categories, Labour cost, Learning and development  data, Total HC expenditure, Employee turnover, Performance management, Totals of entrants and exits, Overtime hours, Age analysis profiling for e.g. strategic workforce planning, Tracking of Employment Equity progress against targets, Fixed Term Employee costs, Vacancy management including critical skills pool for the future, Absenteeism management, Leave liability,  Injury on duty,  Talent data: High potential employees, Leadership bench, succession management,  Analyse HC data by creating pivot tables in preparation for weekly monthly, and quarterly HC reports for distribution to HC Business Partners and line management for informed decisions;  Perform ongoing master data verification to ensure HCM data integrity.
• HC Reporting: Provide formal monthly and quarterly Human Capital reports to required internal and external stakeholders to enable strategic workforce decisions, and to comply with relevant legislation; Collect data and information from various sources, and analyse, interpret and compile reports in the required formats; Organise, retrieve, maintain and provide data and information related to human resources in the organisation for reporting purposes as well as management decision making; Provide management with detailed interpretation of MIS reports produced which are based on employee data, and highlight any trends and/or areas of concern requiring monitoring to inform management decisions with the goal of ensuring effective management of human resources and HC cost;  Convert data obtained from the HCM system into meaningful information related to Human Capital performance indicators, such as labour cost, total man hours per region, overtime, age, gender, disabled employees, race and years’ service distributions; Produce standard HRIS reports in accordance with reporting schedule timelines; Ensure the provision of accurate and complete data for reporting and management information purposes.
• HCM System Performance: Implement, maintain, coordinate and optimise HCM system modules in order to ensure optimal system functionality and performance; Act as liaison between the HC and Technology & Information departments to provide system support and analysis and to leverage technology solutions to meet the needs of Human Capital and the users of HC information throughout ATNS; Conduct user testing of any new developments on the HCM system module and accept or reject configurations based on Human Capital data and information requirements.
• Stakeholder Relations Management:  Provide information and assistance to HC Business Partners, HC Consultants, and HC Administrators as required; Develop and maintain sound relationships with relevant stakeholders Respond to questions or requests for information from line managers and employees when required.

Minimum requirements

Minimum Qualifications:

•  Diploma in Informatics/Computer Science/HR Management or related field
• Completed training in HRM system e.g. Oracle, SAP, etc /databases is an advantage

Minimum Years of Experience:

•  Minimum 3 - 5 years’ experience in HRIS and database administratio
• Experience in the analysis and provision of key HR data and management information
• Experience in managing an HRM system e.g. Oracle, SAP etc

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Job description

• Office Management: Act as first point of contact, representative and information source for the executive’s office, and respond to basic queries and requests for information and meetings;  Receive and welcome guests and visitors courteously and efficiently; Screen all incoming calls of the executive and divert or take messages. Respond to queries where possible on behalf of the executive in their absence; Arrange meetings, prepare agendas when required, obtain inputs from all parties concerned, and ensure that all relevant documentation is in order; Manage and maintain the executive’s schedule with due consideration of the Corporate Calendar and relevant events, demonstrating an awareness and understanding of business priorities and challenges. This includes daily time management and consultation with relevant stakeholders to ensure optimisation of the executive’s time, availability and contribution; Maintain a proper system for handling the receipt and distribution of incoming and outgoing mail, emails, and publications; Maintain the ISO filing system of the department and update the ISO Quality Manual and Management Reference files; Compile performance contracts for management team members as instructed; Maintain effective and secure e-filing of documents for fast retrieval of data and information; Utilise office equipment and technology efficiently and ensure that it is maintained and functioning optimally at all times; Organize /obtain business documentation for important strategic meetings, and arrange or obtain required materials, data, and information. Obtain critical business information when needed  to ensure that meetings run effectively; Arrange and coordinate local and international travel, accommodation and subsistence for the executive when required, including currency and account reconciliation; Handle highly sensitive and confidential financial, legal, personnel and institutional information exercising the required discretion; Continually review and suggest changes to office management practices in order to streamline operations and enhance effectiveness; Order stationery, refreshments, office equipment and any other necessities for the executive’s office when required; Ensure that adequate levels of the required stationery are maintained; Arrange and coordinate leadership development plans and sessions as required.
• Administration: Prepare and process documents and correspondence using appropriate MS Office packages within the required timelines for review and approval by the executive:  Distribute to relevant parties,   Liaise with courier services for delivery, Follow up with intended recipients to ensure receipt thereof; Draft standard letters, memorandums and other communication as instructed; Gather data and information from various sources and generate requested documents accurately and timeously; Coordinate and quality assure reports compiled by management team members and ensure timely submission to the Company Secretary; Proof-read documents when requested; Take minutes of meetings when required and distribute to all attendees; Prepare a basic expense report for the executive’s office including variances to the budget on a monthly basis, monitor the flow of funds and keep the executive updated and informed; Compiling quarterly reports for business units as required; Compile ad hoc reports as required in line with relevant guidelines; Prepare correspondence timeously and as instructed for review and approval by the executive; Develop PowerPoint and Excel presentations when requested.
• Stakeholder Relations Management: Establish and maintain sound relationships with all relevant stakeholders including Exco members, the divisional management team, and relevant staff and stakeholders;  Liaise with and engage relevant stakeholders courteously and competently in dealing with issues and queries, assisting with communication to and from the executive’s office, and managing incoming and outgoing instructions and responses to and from the executive; Follow executive office protocol at all times,  i.e. the way things are done in terms of executive office management processes, practices, and in managing stakeholder relationships;   Ensure that the ATNS corporate identity is accurately reflected in and around the executive’s office, i.e. in brochures, booklets, stationery, etc; Liaise and interface with relevant internal and external stakeholders such as suppliers, government officials, and other executives, conveying information accurately, competently and courteously whilst maintaining the required level of confidentiality and discretion; Maintain effective communication channels at all times to keep the executive informed of important issues whether in the office or travelling

Minimum requirements

Minimum Formal Qualifications:

• Grade 12
• 1-year Secretarial qualification is required 
• 3-year Secretarial Diploma including Office Management or equivalent qualification will be an advantage

Minimum Years of Experience:

•   Minimum 6 years’ experience in a secretarial role
•  Experience in the running and coordination of a senior manager /executive’s office is required