Active Jobs at Auditor-General of South Africa

Strategic Function:

• Support and participate in the implementation of the BSC initiatives within a BU.

Audit Planning:

• Review the planning documentation in accordance with auditing standards and consider matters that should be carried forward.
• Understand all aspects of the auditee’s business (including relevant risks affecting the business) and understand the link between different components of the audit.
• Keep abreast of any news or developments relating to the auditee or the industry in which it operates.
• Review and issue request for information (RFI’s) to the auditee and update the RFI register with information received and follow-up on outstanding information.

Audit Execution:

• Execute audit procedures on complex areas not assigned to the rest of the team
• Review notes to be adequately, and timeously cleared and ensure that working papers are updated based on review notes raised.
• All findings identified, should be clearly documented in accordance with relevant methodology and discussed with the auditee.

Audit Reporting:

• Prepare/review reporting working papers, audit and management report to ensure that it is written in compliance with relevant audit and quality standards and discuss findings with Manager

Stakeholder engagements

• Liaise with relevant key internal and external stakeholders to ensure effective coordination, communication and coverage of relevant audit issues.
• Support the audit team in engaging with relevant contact people (resources) at the auditee to provide required audit documentation.
• Continuously update or inform the Senior Manager and/or manager on issues arising from the audit.
• Perform the status of records reviews (SoRR) at the selected auditees as per BU SoRR plan.

People Management

• Manage the performance of the team and provide relevant support to improve performance.
• Identify opportunities to develop staff through on-the-job coaching and provide guidance and supervision to the 3rd and 2nd year trainee auditors in coaching the 1st year trainee auditors.
• Participate in the mentoring of trainees to achieve academic progress towards obtaining MQR qualification.
• Review the Skills Review (SRs) and Assessment Needs Analysis (ANAs) of the trainees you are responsible for, according to the TA assessment policy, procedures and training regulations and ensuring adherence to timelines set by the Training Officer office.

Financial management

• Monitor own and team recoverability and manage resources to comply with budget targets.
• Compliance to AGSA policies and procedures.
• Adhere to internal control processes.

Ad-hoc duties

• Perform and/or manage other projects, tasks and assignments not stipulated on the job description as and when required.

Formal Education

• 3 years completed Articles
• Minimum qualification CTA (and should studying towards your CA(SA) .

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Strategic Function

• Provide strategic support the development of the communication strategy of the AGSA.
• Support the development and implementation of the communication functions of the strategy.
• Drive execution and implementation of communications strategic initiatives.
• Promote and manage institutional cooperation within the AGSA and its stakeholders.
• Lead the development of quality content and oversee quality control efforts.
• Support direct reports in the coordination and proactive communication activities of the AGSA.
• Monitor performance against strategic objectives and provide continuous feedback to ensure alignment with organisational goals.
• Manage the reporting of the BU and development of the BSC that aligns with the strategic aspirations of the AGSA and the objectives of the BU.
• Coordinate and provide guidance to senior managers on the implementation of the BU BSC and monitor the implementation of the centre's operational strategies and plans.

Product management

• Contribute to the creation, implementation and measurement of the external communications, stakeholder strategy and programme to promote and protect the image and reputation of the AGSA.
• Design and implement a reputation management programme, identifying key stakeholders and developing a stakeholder engagement programme.
• Lead the implementation a marketing strategy to enhance the AGSA brand.
• Lead the implementation of the content development strategy and ensure its implementation across platforms
• Ensure processes and capacity are built to develop high-quality content for various stakeholder groups
• Quality assure all official AGSA communication products and materials
• Create, manage and measure the success of the content of the AGSA digital platforms
• Lead and deliver service excellence keeping with the AGSA brand
• Negotiate agreements with 3rd party service providers to ensure the lowest cost and highest quality of service
• Develop an understanding and awareness of the internal communications needs within and across the AGSA and its provincial offices
• Design, implement and coordinate all internal communication initiatives, delivering timely and effective communications across the AGSA
• Promote knowledge exchange in the AGSA and employee engagement
• Develop and maintain a calendar of events and implement a system that enables long-term planning and effective event management for the AGSA’s events
• Conduct comprehensive environmental scans that include media and stakeholder issues
• Drive the knowledge and information architecture that facilitates the sharing of information internally and, where appropriate, with external stakeholders
• Monitor spending and ensure effective use of the financial resources of the unit
• Conduct surveys and manage the response to the insights to ensure good maintenance and improvement of the baseline
• Lead and manage strategic projects ensuring that all initiatives align with the AGSA’s vision and are delivered on time and within scope
• Provide project management support for critical initiatives, ensuring successful completion in line with stakeholder expectations
• Track and report on progress on Communications initiatives, providing regular updates to BUL Communication and other Business Unit Leaders

Stakeholder Management

• Coordinate, monitor and report on the implementation of the Business Unit and organisational stakeholder engagement plan in line with the AGSA Accountability Ecosystem Policy Framework
• Lead and support the DAG in his stakeholder management efforts
• Lead the reporting and monitoring, and provide guidance on the influence goal initiatives and ensure adequate application of the framework
• Develop and execute in collaboration with ABUs the thought leadership programme that promotes the work of the AGSA
• Engage with internal and external stakeholders as per the engagement plan
• Research the level of stakeholder satisfaction with both internal and external stakeholders
• Develop relations with all ABUs to ensure free flow of information for management of internal communication, marketing initiatives and content development
• Identify new stakeholders and introduce them to ABUs, and outline the business imperative that mobilises them to be active participants in the accountability ecosystem

People Management

• Lead the development and facilitation of an employee culture plan that promotes employee wellness and encourages productivity
• Manage together with BUL the performance of senior managers and ensure that they implement innovative and proactive communication that enhances the AGSA's reputation
• Coordinate and monitor the implementation of BU transformation strategies
• Implement and drive a strong ethical culture, champion awareness, also deal with ethical breaches in a decisive manner
• Create an inclusive culture and greater cooperation in which all individuals can contribute and perform
• Contribute to the AGSA realising the people strategy strategic aspirations

Financial Management

• Monitor budget spending and ensure effective use of resources
• Ensure that BU deliverables are executed economically, efficiently and effectively in terms of recoverability and productivity
• Inspire, motivate and empower staff to be accountable for decisions and actions that impact the BU’s performance
• Communicate balanced scorecard requirements during vision achievement/organisation alignment and other sessions
• Address and guide team members on matters affecting the BU's reputation and performance
• Facilitate and monitor the implementation of a BU transformation plan
• Ensure an effective training programme is maintained for staff members
• Monitor and track team performance and talent

Other responsibilities (Applicable to All JD’s)

• Perform and/or manage other projects, tasks and assignments delegated by the Business Unit Leader not stipulated in the role profile description as and when required

Formal Education

• This position requires Minimum qualification of a Bachelor’s Degree/ Post Graduate Diploma in Communication/ Marketing/ Public Relations. Registration with a Relevant Professional body will be an added advantage

Experience

• Minimum 8 to 10 years’ experience in public relations and marketing, of which at least 5 years should have been at a senior management/ higher level. Proven track record and experience in communications, content development, marketing campaigns, and internal communication as an added advantage.

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Key Areas of Responsibility

• Understand the government environment in which the AGSA work
• Perform audits based on project management principles
• Assist in planning of audit assignments
• Execute audit plans  
• Collect data and information/evidence for audit and other assignment purposes
• Analyse and interrogate data and information
• Use various Civil engineering techniques, knowledge and experience in assessment of government service delivery projects during audits.
• Interview and interrogate the auditee to establish facts during audits.
• Compile audit technical  reports
• Compile audit working papers
• Identify audit findings, problems and challenges with government systems, programmes and service delivery areas
• Identify root causes and effects of audit findings, problems and challenges with government systems, programmes and service delivery areas.
• Use information and technology tools such as, audit accelerators and any other IT tools in performing audits
• Assist the Infrastructure Centre of Excellence Management in executing any work related to the Centre.
• Assist auditors in understanding technical concepts when executing technical audits.
• Contribute to high-impact and relevant recommendations to government, programmes or audit areas
• Contribute to best practices/guidelines

Research and development

• Research complex and challenging audit themes  arising from government priorities/programmes
• Scan the environment, perform trend analyses and assess risks to identify audit themes and necessary interventions in government

People management

• Develop personal leadership
• Manage and take responsibly of own work
• Monitor own deadlines

Internal Stakeholder engagement

• Assist in maintaining an effective relationship with the regularity audit business units
• Engage in integration initiatives with regularity audit
• Maintain visibility at regularity audit for effective interaction
• Support the marketing of performance audits
• Support initiatives of sharing insights, risks and experiences

External Stakeholder engagement

• Build and maintain an effective relationships with auditees and other external stakeholders
• Support initiatives within the BU to market performance audit products

Financial management

• Manage own productivity and recoverability
• Keep within allocated budget

Administration

• Provide input on the planning of audits
• Assist with organisational reporting needs
• Submit time-sheets on time

Qualifications

• Degree/BTech in Civil Engineering
• Post graduate qualification will be an added advantage.
• Registration (as candidate) with a relevant professional body will be an added advantage.

Experience

• Minimum 3 years of experience required in infrastructure field.
• Public sector knowledge or exposure to government infrastructure projects will be advantageous.
• A valid driver’s licence is essential.

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Strategic function

• Develop and implement an organisation-wide internal communication strategy that meets organisational objectives and aligns with AGSA communication and the overall strategy.
• Measure the effectiveness of internal communication messages and channels on an ongoing basis and make recommendations to review and amend the strategy as appropriate.
• Report back to leadership and other key internal stakeholders at regular intervals to ensure the strategy is fit for purpose.

Product management

• Design an internal communication and employee engagement model to enable the organisation to effectively communicate with all internal stakeholders.
• Manage and monitor the AGSA’s internal communication and employee engagement programme to ensure that all internal stakeholders across the country are informed of organisational news, issues and direction, and have mechanisms for providing feedback to management.
• Be the first point of contact for internal communication enquiries and requests for advice.
• Seek opportunities to advise and influence on communication issues.
• Manage internal communication channels.
• Responsible for ensuring the development of new internal communication channels.
• Manage content development and writers.
• Establish and maintain relationships with provincial offices to support the development of inclusive internal communications programmes, ensuring consistency with the central internal communications strategy through aspects such as communication champions.
• Advise BUs on sensitive and complex internal communication challenges, including crisis communication issues.
• Ensure the presence/representation of internal communication on projects as required to ensure that project managers take note of internal communication needs.
• Play a leading role in redeveloping and improving the intranet as a key internal communications tool, working alongside the ICT BU.
• Play a key role in managing internal comms for the senior management workshop.
• Work with ICT and Brand to set and maintain standards for effective email communication across the AGSA.
• Ensure messages from senior leadership are properly reflected in communication to internal stakeholders.
• Promote and disseminate key AGSA policies via internal communications channels.
• Develop and distribute the newsletter on audit insights and internal developments.
• Manage and approve all content for internal communication in consultation with DBUL (written, audio-visual, multi-media, etc.).
• Own the development of leadership communication (e.g. AG/DAG communication, etc.).
• Ensure that relevant events (e.g. Leadership Summit, Audit Planning Workshop, etc.) are supported with messaging and other necessary support from an internal communication perspective.
• Ensure the development of internal communication plans for a range of projects, initiatives and campaigns, and their implementation.

Stakeholder management

• Act as a strategic partner in managing relationships with key internal and external stakeholders.
• Communicate the strategy and objectives to both internal and external stakeholders to ensure understanding of these by all relevant stakeholders.
• Provide thought leadership and knowledge sharing capability within the unit and create awareness to stakeholders across the AGSA.
• Support stakeholders through the various stage gates to deliver on the benefits realisation mandate of strategic projects and programmes
• Scan the environment to ensure a clear understanding of internal stakeholder needs.
• Provide support and guidance to internal stakeholders on product designs and meet their requirements.
• Build and maintain positive and value-adding relationships with internal and external stakeholders.
• Engage with both internal and external stakeholders to identify and evaluate performance barriers and success to continuously improve on the service delivery.
• Ensure a well-considered value chain among colleagues within the BU and ensure complementarity of work and promote teamwork.
• Manage service level agreements (SLAs).

People management

• Drive a culture of accountability, collaboration and continuous improvement, fostering professional growth within the team.
• Work closely with the business unit leaders to implement and monitor people development plans, ensuring alignment with the broader organisational people strategy.
• Participate and/or take the lead in the business unit transformation/ culture plans.
• Provide support to the management team regarding centre management and other people-related tasks.

Financial management

• Assist in managing and reporting on the centre budget in accordance with the approved finance policies.
• Contribute to the compilation of the centre budget, implement and monitor the budget for the allocated projects.
• Ensure compliance with AGSA policies and procedures.
• Ensure compliance with internal processes and procedures.
• Manage supply chain processes within scope of work.

Other responsibilities (Applicable to all JDs)

• Perform and/or manage other projects, tasks and assignments not stipulated in the job description as and when required.

Formal Education

• This position requires as a minimum a bachelor’s degree in communication, journalism, public relations or similar. Post-graduate degree in public administration or relevant qualification will be an added advantage.

Experience

• Minimum of 10 years’ work experience with 4 to 5 years’ managerial experience in internal communication and a proven track record in implementing effective employee engagement communication initiatives.
• Proven and relevant experience in the public sector in stakeholder management, developing and implementing internal communication strategies would be an added advantage.