Active Jobs at Ntice Sourcing Solutions

Purpose:

• The purpose of this role is to coordinate and manage the end-to-end import and export order processes for KWV, ensuring full compliance with all customs, SARS, DALRRD, and international trade regulations.
• The Order Coordinator (Imports & Exports) is responsible for the accurate capturing, processing, and tracking of all international orders, managing associated documentation, and coordinating with freight forwarders, suppliers, and internal departments to achieve on-time, in-full (OTIF) delivery performance.

Key Responsibilities:

Import Coordination

• Manage the full import process from supplier documentation to delivery at bonded facilities.
• Ensure all import documentation (invoices, packing lists, bills of lading, and customs entries) is complete and accurate.
• Liaise with international suppliers to ensure compliance with South African import regulations and correct packaging requirements.
• Coordinate with customs brokers for clearance and ensure alignment with SARS and DALRRD requirements.
• Apply for and manage import permits, certificates, and inspection bookings.
• Track shipments and communicate expected delivery dates to internal stakeholders.
• Maintain accurate import records and system updates in SAP and supporting databases.

Export Coordination

• Receive, capture, and execute export orders in SAP according to customer and regional requirements.
• Prepare and issue export documentation, including DALRRD certificates, NOL (Notification of Loading), and customs entries via Easy Clear.
• Coordinate with warehouse and logistics teams
• Liaise with shipping agents and freight forwarders to secure bookings in line with agreed Incoterms®2020.
• Verify that all export orders meet customer specifications, product traceability, and regulatory requirements.
• Manage customer expectations by providing proactive order status updates and resolving any shipping or documentation issues.
• Conduct weekly export status meetings with Regional Managers and International Customers to review order progress.

Cross-Functional and Compliance Duties

• Ensure all import and export transactions comply with KWV governance standards, contractual obligations, and trade regulations.
• Maintain up-to-date knowledge of changes in customs, port, and trade regulations affecting KWV's markets.
• Collaborate with internal departments such as Planning, Warehouse, Finance, and Quality to ensure efficient order execution.
• Support KPI tracking related to OTIF, documentation accuracy, and service level performance.
• File and archive all documentation systematically to ensure traceability and audit readiness.

Behavioral Competencies

• High accountability and integrity.
• Proactive and solutions-driven approach.
• Strong teamwork and cross-functional collaboration.
• Adaptable to changing priorities in a fast-paced international logistics environment.
• Attention to accuracy and compliance in all operational activities.

Minimum Requirements:

• Grade 12 with a tertiary qualification in Logistics, Supply Chain, or Freight Forwarding
• 2-3 years' hands-on experience in import and/or export operations, including customs clearance.
• Knowledge of Incoterms®2020, SARS regulations, and DALRRD requirements.
• Experience with import/export documentation (commercial invoices, packing lists, bills of lading, customs declarations, certificates)
• Working knowledge of tariff classifications, duties/VAT, rebates, and licensing requirements.
• Proficiency in Microsoft Office, Easy Clear and SAP experience advantageous.
• Experience in the wine and beverage industry will be advantageous.

Skills Required:

• Strong understanding of customs compliance, trade documentation, and international shipping processes.
• Excellent attention to detail and organisational skills to manage multiple shipments simultaneously.
• Strong communication and customer service skills, with the ability to liaise professionally with suppliers, freight forwarders, customs brokers, transporters, and internal teams.
• Ability to work effectively under pressure and meet strict timelines.
• Ethical business conduct and commitment to accurate record-keeping.

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Purpose:

• The incumbent is responsible for the effective management and reporting of KWV's Operations' finances which will include the budget compilation & management, Costing, Customs & Excise compliance and ensuring financial systems and controls are in place to mitigate risk.
• The incumbent ensures that working capital and fixed assets are optimized, reporting done accurately and internal control systems are exercised diligently in order to mitigate the associated risk.
• The incumbent is responsible for and will continually strive to ensure that all services performed meet applicable financial standards and requirements.

Job summary:

• Implement and maintain financial policies and procedures for Operations.
• Management and monitoring of the overall Bill of Materials (BOM).
• Alignment of BOM + Routings and wastage to actual processes.
• Compliance with standard accounting procedures.
• Evaluate and review projects and determine and measure ROI of Capital Expenditure.
• Negotiates with Suppliers to better Business targets for cost increases.
• Ensure the management and verification of all products loaded on to SAP
• Review operations financial reporting systems and identify risks and errors
• Ensure sufficient controls for the management of all operations assets
• Standard monthly reporting and analysis (OPEX, CAPEX, Net production cost and variances)
• Review and reconcile provision accounts on a monthly basis
• Oversee Excise department and impact on costing and adherence to SARS' requirements
• Review Distribution costs in various channels and its impact on profitability
• Calculate replacement costs of PPE and Inventory and engage with Insurance brokers with regard to risks, insured values and claims.
• Manage and coordinate the annual budget and year-end process and ensure the execution thereof.
• Monitor and measure the costing of products to GP level for decision making
• Development and implementation of new processes and technology to mitigate financial risks across Operations
• Ensure the management of an effective Control Self-Assessment System
• Report any discrepancies to the Financial Director
• Reports to Exco team on Business Unit Operational Expenses and Variances
• Manage staff compliment of 13
• Implement training and development initiatives and align to succession or individual development plans.
• Point of contact regarding internal external audit requests
• Build and maintain strong relationships with internal and external stakeholders to achieve business goals.

Minimum Requirements:

• B Com Degree in Cost and Management Accounting or relevant tertiary qualification
• At least 6 - 8 years of financial management (Costing, Customs and Excise) experience in an operational environment
• 3-5 years' Experience of the wine & Spirits industry and/or Manufacturing
• At least 3 years of applied experience in ERP Business Software for a manufacturing environment

Skills Required:

• Excellent planning and organisation skills
• Excellent analytical, interpretation and numerical skills
• Good interpersonal and communication capability
• Advanced problem solving and decision-making skills
• Strong leadership skills
• Excellent computer literacy

Financial Responsibility:

• Manage CAPEX and OPEX budgets for Operations and monitor spend
• Variance Management and Reporting
• Verification and safekeeping of Operational Capital (Assets + Stock)
• Ensure all financial transactions in Operations are captured timeously, correctly and accurately
• Ensure all financial controls and reconciliations are exercised diligently
• Ensure compliance with Customs and Excise regulations and on time execution