Active Jobs at Stonehage Fleming

WORKING RELATIONSHIPS

• This key role has a functional reporting line to the Head of Risk & Compliance in South Africa. The role also includes regular interaction with other key stakeholders based primarily within the South African offices, when dealing with a variety of compliance duties and risk management responsibilities.

OVERALL PURPOSE

• To assist Stonehage Fleming and employees in complying with applicable legislative and regulatory requirements by identifying, assessing, managing, monitoring and reporting on compliance risks facing the organisation.
• To assist the Risk & Compliance team in maintaining and executing the compliance monitoring programme, on a risk weighted basis. 
• To assist the Head of Risk and Compliance, South Africa, in any risk and compliance matters as deemed necessary.

Key Responsibilities    
PRINCIPAL ELEMENTS & ACCOUNTABILITIES

• To act as the FAIS compliance officer for various local and foreign FSPs.
• Apply for, and maintain, FSP licenses:
• Responsible for the appointment and/or removal of FSP products, key individuals and representatives;
• Responsible for keeping FSP profile information up to date;
• Review the adequacy of the supervision template and draft Supervision Agreements between supervisor and supervisee;
• Maintain supervision register and ensure supervision is being tracked appropriately; 
• Assist with the application of new FSP licenses or lapsing of existing FSP licenses (where applicable); and
• Prepare reports and regulatory submissions to regulatory authorities.
• Fit & Proper Requirements (including Competence Registers & CPD):
• Ensure that key individuals and representatives comply with fit and proper requirements including (where applicable) competence relating to RE5 exams, product specific training, Class of Business Training and CPD;
• Maintain approval as an accredited CPD provider in order to assist representatives in obtaining the minimum of 18hours in a CPD cycle;
• Draft and roll out CPD know how articles to assist with CPD requirements;  
• Implement CPD plan template to ensure that key individuals and representatives remain fit and proper in terms of their competence requirements; and
• Maintain the Competence registers.
• Maintain Risk & Compliance Policies & Procedures:
• Horizon scanning and responding to regulatory consultations;
• Remain up to date on new regulations affecting the organisation, perform impact assessments and update policies and procedures accordingly; and
• Ensure employees are educated on the latest regulations and policies.
• Combined Risk Assessment (CRA):
• Assist with the review of the regulatory universe, assessment and prioritisation of regulatory risk;
• Meet with relevant individuals within company to identify, measure and formally document the risks and controls in the CRA; and
• Assist with the continual review of and update to the existing CRA with any changes to business process or with regards to any new legislation.
• FICA:
• Act as Deputy MLRO for various Accountable Institutions;
• New Business Acceptance Committee (NBAC): Review and summarise sign-off NBAC opportunities; and
• Assist with the review and sign-off of periodic AML risk reviews.
• Risk and Compliance:
• Create metrics to help track compliance and pull management information in order to provide succinct compliance reports;
• Assist with the preparation of compliance reports to management, various committees and governance structures within the Group; and
• Attend and present at various committee meetings when the Head of R&C is unable to attend
• Other:
• Support the business and provide compliance and regulatory advice;
• Assist with customer complaints;
• Assist with Breach management and complaints: investigation, internal and external reporting and administration;
• Review financial promotions/advertisements;
• Perform any ad hoc duties that may be required from time to time to assist the Risk and Compliance department in meeting its regulatory obligations.

QUALIFICATIONS

• FAIS approved Compliance Officer for Category I and Category II Financial Services Providers.
• Regulatory Examinations (RE1, RE3). 
• RE5 an advantage.
• Preferable: recent AML qualification. 

EXPERIENCE

• Required: At least 5 years compliance/risk/legal work experience in the Financial Services sector.
• Preferred: investment related (Category II FSP) and fiduciary/trust experience (Category I FSP).
• Good working knowledge of FAIS, CISCA, FICA, POPIA and a solid knowledge of the South African Regulatory Environment in the Financial Services sector.

COMPETENCIES AND SKILLS

• Commercial focus, understand the nature of the various group businesses and to determine what needs to be done to comply with applicable legislation and regulation.
• Excellent interpersonal skills with the ability to liaise and collaborate with individuals at all levels, being helpful and co-operative whilst working towards team goals.
• Solution orientated, dedicated and someone who takes ownership of tasks and responsibilities.
• Flexible and able to multi-task, setting appropriate priorities and adhering to deadlines.
• Proven project management skills relating to risk and compliance initiatives. 
• Proven experience of working in a challenging and fast-moving environment, across multiple jurisdictions and with complex products.
• Self-motivated and able to use initiative with a strong hands-on approach.
• Experience managing FAIS/FICA related queries and engaging with the business.
• Ability to motivate others and foster potential.
• Ability to think strategically, critically and long term.
• Strong understanding of Excel, Work and PowerPoint, with an ability to quickly learn/understand other in-house systems.
   

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Description    
OVERALL PURPOSE

• The primary purpose of the role is to support Portfolio Managers across both offices to manage the support needs and administration needs of the client managers as well as the portfolio analysts. This role will have a close working relationship with the investment team. This role reports to the Head of Investment Accounting, South Africa in Cape Town and has a strong working relationship with the Investment team across both offices. Other working relationships include general Stonehage Fleming Relationship Managers in Cape Town and Johannesburg, external investment managers and linked investment service providers. 

Key Responsibilities    
PRINCIPAL ELEMENTS AND ACCOUNTABILITIES

• Participate in client interactions, clients signing documents, attending meeting, taking meeting minutes. 
• To assist team in freeing up time to procure more AUM.
• Assist with responding to general client queries, e.g. investments, withdrawals, tax & admin related queries, portfolio structuring, rebalancing, trades. 
• Assist the team with the efficient implementation of new business. Preparation of on boarding documentation with new/existing clients. Liaising with the Client Execution Team w.r.t. the on boarding process (including end back). Post client meeting follow up with Partner / Portfolio Manager / Analyst to ensure all client requests are documented and executed.
• Delivery of high quality service that is both accurate, timeous and of high quality w.r.t. reporting
• Improving systems efficiency and taking initiative to improve efficiencies wherever possible
•  Ad Hoc projects to improve our service/offering.
• Investment trade coordination: follow up to completion, liaising and following up with 3rd party investment providers (execution team).
• Arrange foreign investment allowances, special applications, account opening, mandate preparation, asset swaps, Section 14 transfers, structure unwinds
• Transactional requirements: Coordinating payment requests, ensure cash requirements are met, basic trade preparation for cash flow top-ups, ensure custodial fee accounts topped up at all times, deal with corporate actions
• Managing team compliance matters, maintenance of compliance files ensuring that sufficient information is held to satisfy the relevant authorities, including CPD requirements
• Liaising with certain designated clients in conjunction with the team on monthly statements, to clients, GBI valuations, deal with selected billing requirements
• Ensure tax reporting is executed as per client requirements
• Assist in quarterly Investment Review process
• Administrative problem solving / Value add
• To assist team with solving any admin related problems
• Liaising with 3rd party service providers and with various business contacts, including banks, investment houses etc.
• Checking, binding and distribution of client presentations when required
• Draft general correspondence

Maintain filing database including daily filing of client documents, filing of general documents

• Ensure all client files are kept up to date and complete
• Diary management and PA support (Telephone support, expense claims, minute taking, etc) for Managers/Directors in immediate team) 
• Investment Management Agreements, FICA documents, complete new bank / investment account opening forms 
• Preparation of payment instructions 
• Any other ad-hoc duties that may be required from time to time

QUALIFICATIONS AND EXPERIENCE

• Business Degree with accounting and investment insight.
• At least two years’ experience in similar or Fund Accounting role.

SKILLS

• Proficiency in MS Office
• Telephonic confidence
• Ability to understand accounting software or reporting software, with experience in Advent, Business Central and ETL processes being beneficial

COMPETENCIES AND BEHAVIOURS

• Planning & Organizing: Schedules & manages workload effectively, thinks ahead, sets plans
• to achieve goals.
• Teamwork: Supports & works towards team goals, shares information, is helpful & cooperative,
• Communication skill: Communicates clearly and concisely, listens effectively, written
• Client orientated: Understands and satisfies client needs at all times, delivers excellent client
• service, takes full responsibility & accountability for all client matters including delegated
• tasks.
• Accuracy, quality & productivity: Delivers work of a high standard, output is accurate & error
• free, productivity is satisfactory & consistent.
   

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Description    

• The successful candidate will be responsible for delivering the below as part of the Group Company Secretary (GCS) Department ensuring strict and professional compliance is met with all relevant statutory and regulatory requirements for the Stonehage Fleming South African group companies and associate companies worldwide. This role reports into the Assistant Company Secretary, based in the Isle of Man.

Key Responsibilities    
KEY RESPONSIBILITIES

• Undertaking the scheduling and organisation of all relevant meetings such as; collation and distribution of Board pack materials, minute taking/drafting, ensuring the regular and accurate update and maintenance of statutory, internal and external records, diary and email management;
• Supporting the Group Company Secretarial team with a range of administration tasks, including completion of company annual returns in various jurisdictions, and other company secretarial functions as required;
• Supporting the team with drafting, administering and disseminating shareholder communications, including dividend vouchers, portfolios, and privacy notices;
• Preparation, delivery and maintenance of AML and KYC requests.

QUALIFICATIONS AND EXPERIENCE

• The successful candidate will hold a good understanding of company secretarial administration, together with a minimum of 5 years’ experience of working in a commercial encironment or financial services firm;
• Studying towards a professional qualification such as STEP or ICSA is preferred.
• DESIRED SKILLS COMPETENCIES AND BEHAVIOURS
• Exceptional organisation / time management skills
• Attention to detail
• Excellent oral and written communication skills
• Proactive approach