Career Openings at University of the Free State

Duties and responsibilities:

• Assist in data entry, documentation, and processing of student records across the five sub-departments.
• Provide general support for various student academic services such as enrolment and academic record maintenance.
• Support the communication operations of the department with students via email, phone, or in person regarding administrative queries.
• Support the Enrolment Administration sub-department with the admissions process for all faculties.
• Assist in the operations related to student enrolment for new and returning students.
• Help in maintaining admission-related records of students.
• Assist in maintaining accurate student academic records, transcripts, and certificates in the system.
• Support the preparation of academic progress reports and identify students eligible for qualification awards.
• Help in the operation of the examination processes and assist during examination periods.
• Assist in preparing for graduation ceremonies, including verifying graduation information.
• Assisting in any graduation-related activities as instructed.
• Assist with scheduling processes for class and examination timetables in PeopleSoft Campus Solutions.
• Provide support for the coordination of academic venue bookings and curriculum data management.
• Ensure adherence to policies, procedures, guidelines, and decisions to guarantee compliance.
• Keep up to date with changes in protocols and processes to ensure compliance.
• Work closely with relevant divisions to keep up to date with developments.
• Keep up to date with national and institutional changes in protocols and processes and ensure compliance in line with role specifications.
• Verify the accuracy and completeness of documents submitted for processing.
• Quality assurance of documents (transcripts etc) and responses received from the various offices to ensure the correctness thereof before signing off/providing feedback to the requester.
• Ensure that the query is resolved and that the customer/stakeholder has received feedback or update.
• Support data validation and reconciliation processes to identify and resolve discrepancies in student records and transcripts (students and academic data).
• Monitor data entry and record-keeping practices to maintain data integrity and quality across all student administration activities.
• Coordinate with relevant stakeholders to resolve data quality issues and ensure proper documentation and reporting.
• Participate in quality assurance workshops, meetings, and training sessions to advocate for quality standards and promote a culture of continuous improvement.
• Participate in training sessions and development opportunities offered within SAS to enhance knowledge and skills in academic administration.
• Attend departmental and divisional meetings to gain insight into the strategic functioning of the department.

Inherent requirements:

• A National Diploma/Advanced Certificate on NQF Level 6 in one of the relevant fields related to the duties set out above (Administration/Office Administration/Administrative Management/Public Management/Business Management/Business Administration/Communication/Public relations/Computer sciences/Computer Information systems/Data Management/Project Management).

Recommendations:

• Basic computer literacy (Microsoft 360 and related Microsoft software).

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Duties and responsibilities:

• Responsible for teaching and learning in undergraduate and postgraduate programmes in the relevant field. This includes lectures, tutorials, practical classes (preparation and presentation, assessments and seminars.
• Coordinate and lecture modules in applicable fields.
• Provide clinical supervision of students within the applicable field and relevant fields.
• Provide support for skills development within the applicable field and relevant fields.
• Provide supervision for undergraduate and postgraduate research projects.
• Contribute to relevant development within the curriculum.
• Maintain a scholarly profile in an academic department.
• Conduct research, with research outputs such as publications and presentations of research.
• Participate in national and/or international fora to share research results.
• Identify and access some funding sources to support own research and that of colleagues and postgraduate students.
• Update knowledge and understanding in the field of specialisation.
• Actively participate in the research focus areas of the Department.

Inherent requirements:
Lecturer:

• A PhD degree on NQF Level 10 in Nursing (for a permanent appointment) 

or 

• A master's degree on NQF Level 9 in Nursing (contract appointment: five (5) years during which a doctoral degree on NQF Level 10 in Nursing MUST be obtained to be converted to a permanent position).
• A Professional Bachelor's degree on NQF Level 8 in Nursing or an equivalent qualification (attach a copy).
• Registered at the South African Nursing Council as a Professional Nurse General (General, Psychiatry, Community) and Midwife/Accoucheur (attach a copy).
• An additional qualification in Nursing Education and registered as such with SANC (attach a copy).
• An additional qualification in Occupational Health Nursing and registered as such with SANC (attach a copy).
• Proven experience in the delivery of poster or oral presentations at conferences or equivalent activities.
• Provide evidence of manuscripts produced that have the potential to be converted or submitted for publication in accredited journals.
• A good academic record (attach a copy).
• Proven clinical experience after basic training.

Senior Lecturer:

• PhD on NQF Level 10 in Nursing.
• A Professional Bachelor's degree on NQF Level 8 in Nursing or an equivalent qualification (attach a copy).
• Registered at the South African Nursing Council as a Professional Nurse General (General, Psychiatry, Community) and Midwife/Accoucheur (attach a copy).
• An additional qualification in Nursing Education and registered as such with SANC (attach a copy).
• An additional qualification in Occupational Health Nursing or Peri-operative Nursing Care and registered as such with SANC (attach a copy).
• Proven experience in teaching undergraduate and postgraduate modules in Nursing.
• Proven experience in the presentation of papers at national scholarly conferences.
• Proven national recognition for specialist expertise and research in a specific area of scholarship.
• Demonstrate potential for obtaining an NRF rating.
• Proven experience in supervision of graduated masters' degree students.
• A proven research record of relevant publications in national and international accredited journals.
• Proven experience of service as an active member of a national or international scholarly society or committee or agency concerned with research at higher education levels.
• Proven clinical experience after basic training.

Recommendations:

• Experience in the higher education environment.
• Experience in grant writing.
• NRF rated.

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Duties and responsibilities:

• Deliver lectures, tutorials, small-group discussions, and practical training sessions in Human Anatomy to undergraduate students in the Faculty of Health Sciences.
• Deliver lectures, seminars and tutorials in Human Anatomy to postgraduate students in the Faculty of Health Sciences.
• Facilitate small-group discussions and practical sessions for undergraduate and postgraduate students in the Faculty of Health Sciences.
• Involvement in curriculum development and module management in modules presented to undergraduate and postgraduate students in health professions.
• Participate in the departmental research programme and postgraduate supervision.

Inherent requirements:

• A PhD on NQF Level 10 in Human Anatomy (for a permanent appointment) 

OR

• Master's degree on NQF Level 9 in Human Anatomy (contract appointment: five years during which a PhD on NQF Level 10 in Human Anatomy MUST be obtained to be converted to a permanent position).
• Proven academic work experience of at least two years in the higher education sector.
• Proven experience in the delivery of poster or oral presentations at conferences or equivalent activities.
• Evidence of manuscripts produced that have the potential to be converted or submitted for publication in DHET-accredited journals.
• A good academic record (attach).

Recommendations:

• Proven record of teaching Anatomy-related modules at an undergraduate and/or postgraduate level.
• A valid driver's license.
• Knowledge of an additional South African language.

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Duties and responsibilities:

Project Planning & Initiation

• Engage with user clients to identify needs and project requirements.
• Assess feasibility, viability, and operational impact of proposed projects.
• Develop comprehensive project briefs outlining objectives, scope, timelines, and budget estimates.
• Consider all relevant infrastructure aspects, including electricity, HVAC, plumbing, ventilation, IT, safety compliance, and environmental impact.
• Attend to furniture requirements of departments.
• Manage planning and execution of minor projects.
• Align all projects with the university’s masterplan and strategic objectives

Stakeholder Engagement

• Facilitate discussions with internal departments, faculties, and external stakeholders.
• Act as the link between users, consultants and management.
• Ensure clear communication of project expectations and deliverables

Coordination

• Prepare briefing documents and participate in scoping meetings.
• Review proposals and ensure compliance with university specifications.
• Work closely with various parties to achieve functional, cost-effective, and sustainable solutions.
• Ensure integration of building services, utilities, safety systems, and accessibility considerations.

Project Monitoring & Reporting

• Prepare project rollout, progress reports, and milestone tracking.
• Monitor project deliverables to ensure quality and adherence to timelines.
• Identify risks and implement mitigation strategies where required.
• Report project status updates to all relevant parties.

Compliance & Quality Assurance

• Ensure that all projects comply with university specifications, safety regulations, environmental standards, and relevant statutory requirements.
• Ensure the brief is met in procurement documentation and record-keeping.
• Promote energy efficiency, sustainability, and alignment with best practices.

Innovation & Continuous Improvement

• Proactively suggest creative, cost-effective, and sustainable solutions.
• Benchmark planning practices against industry standards to improve processes.
• Recommend technologies and methodologies that improve project outcomes.

Inherent Job Requirements:

• Bachelor’s degree/Advanced Diploma at NQF Level 7 in Project Management, Construction Management, Architecture, or Quantity Surveying.
• A minimum of three (3) years’ experience in infrastructure or facilities project planning.
• A valid driver’s licence (attach a copy).

Recommendations:

• Registration with a related professional body (attach proof).
• Knowledge of building regulations, SANS standards, OHS Act, and environmental compliance.
• Knowledge of sustainable building practices and energy efficiency principles.
• Experience working in a higher education environment (advantageous).

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Duties and responsibilities: 

• Teach and assess undergraduate and postgraduate students. 
• Supervise LLB/LLM/LLD/PhD students. 
• Provide quality research outputs. 
• Participate in community engagement duties where possible.

Inherent requirements:
Lecturer

• A LLD or PhD in Mercantile Law or related discipline on NQF Level 10 (for a permanent appointment) 

or

• Master’s degree in Mercantile Law or related discipline on NQF Level 9 (contract appointment: five years during which a LLD or PhD on NQF Level 10 in Mercantile Law or related discipline MUST be obtained to be converted to a permanent position). 
• Proven experience in the delivery of poster or oral presentations at conferences or equivalent activities.
• Evidence of manuscripts produced that have the potential to be converted or submitted for publication in accredited journals.
• A good academic record (attach full record).

Recommendations:

• Post-graduate study guidance.
• Knowledge of Corporate Law or Labour Law.

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Duties and responsibilities: 

• Teach Project Management, Monitoring and Evaluation, and Public Administration modules to undergraduate and postgraduate students.
• Perform academic administration of undergraduate and postgraduate modules pertaining to learning, teaching, research and assessments.
• Contribute to curriculum development in the department and faculty.
• Provide supervision in postgraduate programmes to Honours, Master's or PhD students.
• Conduct high-quality research, publish in accredited journals, and deliver quality research outputs in line with the faculty's research strategy.
• Provide leadership in pursuit of the department and faculty’s strategic plan with regard to research, learning and teaching, engaged scholarship, as well as leadership and administration.
• Participate in additional academic activities including, but not limited to, presentation of research papers at national and/or international conferences as well as involvement in departmental/faculty research projects.
• Serve as a member of various academic and research committees and perform any other tasks allocated by the Dean and Head of the department.
• Develop and maintain strong collaborative relationships with relevant research, civil society, government, industry, and professional organisations.

Inherent requirements:
Lecturer

• A PhD on NQF Level 10 in Public Administration and Management (for a permanent appointment) 

or

• Master’s degree on NQF Level 9 in Public Administration and Management (contract appointment: five years during which a PhD on NQF Level 10 in Public Administration and Management MUST be obtained to be converted to a permanent appointment). 
• Proven record of teaching Project Management, Monitoring and Evaluation, and Public Administration related modules at an undergraduate and/or postgraduate level.
• Proven experience in the delivery of poster or oral presentations at conferences or equivalent activities.
• Evidence of manuscripts produced that have the potential to be converted or submitted for publication in accredited journals.
• A good academic record (attach a copy).

Senior Lecturer

• PhD on NQF Level 10 in Public Administration and Management.
• Proven experience in the presentation of papers/posters at national scholarly conferences.
• Proven record of teaching Project Management, Monitoring and Evaluation, and Public Administration related modules at an undergraduate and/or postgraduate level.
• Proven national recognition for specialist expertise and research in a specific area of scholarship.
• An NRF rating or demonstrated potential for obtaining an NRF rating.
• Proven experience in supervising to completion of honours and master’s degree students.
• A proven research record of relevant publication/s in peer reviewed national and international accredited scientific journals. 
• Proven experience of service as an active member of a national or international scholarly society or committee or agency concerned with research at higher-education levels.

Associate Professor

• PhD on NQF Level 10 in Public Administration and Management.
• Experience as external examiner for postgraduate students.
• Proven record of teaching Project Management, Monitoring and Evaluation, and Public Administration related modules at an undergraduate and/or postgraduate level.
• Proven experience in the presentation of research papers at national and international conferences, where there is evidence of peer review of papers.
• Acted as an editorial board member of high-quality national scholarly journals.
• Proven national recognition for specialist expertise and research leadership in a specific scientific area of scholarship.
• An NRF rating of C3 or equivalent status.
• Proven experience in the supervision of graduated master’s and doctoral degree students.
• A proven research record of relevant publications in national and international accredited journals
• Served as a member of a national scholarly society OR a national committee or agency concerned with research at higher education levels OR showed evidence of service as an active member of an international equivalent.

Recommendations:

• Proven research record of relevant publications in national accredited journals.
• Member of a or registration at a professional body (applicable to Lecturer / Senior Lecturer / Associate Professor).
• Experience as a departmental leader/ manager in a higher education environment (applicable to Associate Professor).
• Sound knowledge of the South African Public Administration and Management environment.
• Sound knowledge of the South African public sector environment.
• Proven work experience in the South African public sector environment.