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  • Posted: Apr 30, 2022
    Deadline: Not specified
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    Bank of America is one of the world's largest financial institutions, serving individuals, small- and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services. The company serves approximately 56 million U.S. consumer and small business relat...
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    Administrative Assistant III

    About the job

    Job Description:

    We are looking for an Administrative Assistant to assist our Country Executive.

    This role will provide a lot of exposure to senior executives inside and outside the bank. It will involve a mix of tasks which are not solely confined to diary management or travel organization. The candidate will support the organization of key events to which senior executives and policy makers participate, will get an overview of the marketing activities.

    As an Administrative Assistant your main responsibilities will involve:

    • Diary management, including organising internal/external meetings and conference calls
    • Booking and making all necessary arrangements for business travel
    • Handling expenses using Concur and Ariba system
    • Admin assistance for all expenses and admin needs in order to support the International office
    • Pre-empt and highlight to the Business Manager out of policy expenses
    • Develop knowledge of managers’ contacts in the public policy space internally and also externally and the marketing internal and external contacts
    • Integrate with the broader Communication and ESG teams and activities
    • Provide ad hoc support for the organization of key events

    As an Administrative Assistant your skills and qualifications will ideally include:

    Essential skills:

    • Experience or ability to interact with senior stakeholders inside and outside the bank including CEOs, government officials and ambassadors
    • Comfortable with processing expenses and dealing with contractors and external vendors
    • Excellent PC skills including Word, PowerPoint and Outlook
    • Experience with Concur, Ariba, Appian systems
    • Interest in International politics or marketing would be an asset

    Competencies:

    • Proactive style and ability to work independently and as a team player
    • Discretion
    • Ability to multitask and prioritise effectively
    • Capable of working efficiently in an international environment
    • Mature, calm and professional at all times
    • Accuracy and attention to detail
    • Excellent communication skills at all levels

    go to method of application »

    Country Controller

    Role Description:

    Daily:

    • Review P&L reporting on a daily basis
    • Liaising with Middle Office function offshore
    • Review of Estimate to Actual (E2A) commentary, follow up and resolution of E2A issues.
    • Review Bank reconciliations
    • Review and approval of payments/transfers
    • Funding cost calculation and submission
    • Liquidity management including ensuring exchange control requirements are adhered to

    Month end close process:

    • Posting of journals relating to month-end close in Oracle
    • Cost centre reallocation processes
    • Liaising with operations and offshore finance teams in clearing intercompany breaks
    • Ownership of funding journal processing
    • Substantiation of trading inventory balances, unsettled open position balances,  
    • Completion of quarterly returns for US Federal Reserve
    • Preparation and submission of capital adequacy returns to regulators
    • PnL Variance analysis and presentation

    Annual/Bi-Annual:

    • Preparation of Annual financial statements
    • Preparation of all annual tax returns/provisional tax returns
    • Preparation of the capital forecasts

    Legal entity reporting:

    • Preparation of ad hoc reports required by the management committee and board
    • Calculation and submission of various taxes on a monthly/Bi-Annual/Annual basis

    Balance sheet reconciliations:

    • Ensure that monthly balance sheet substantiation processes strictly adhered to establish and maintain best in class processes for accounts under control.

    Other functions:

    • Project work – ad-hoc projects mainly around process improvement forms a key part of the work requirement.
    • Cover for other finance functions when required

    Key skills:

    Education requirements:

    • Chartered Accountant (South Africa)

    Competencies:

    • Strong IFRS and Tax knowledge
    • Goal driven and proactive in dealing with matters; must display level of urgency in getting things done.
    • Good team player – able to work well within a small team
    • High proficiency in Microsoft Excel (Good knowledge on Pivot tables, V lookups, etc essential)
    • Adaptable and willingness of assist with duties not necessarily falling within the Finance ambit (i.e. BEE verification processes, contracts reviews and custody, etc)
    • Energetic, enthusiastic and looking to build a career within Finance in the FS space.
    • JSE regulatory reporting experience is desirable
    • Working knowledge of IFRS
    • A good understanding of accounting systems. Experience of Oracle and SAP an advantage
    • Prior experience in using BDA advantageous
    • Ability to interact and articulate with senior staff locally and offshore telephonically
    • Ability to multi-task and prioritise effectively i.e. dealing with routine tasks, assigned projects and addressing queries
    • Thrives under pressure with strict adherence to deadlines
    • Strong communication and interpersonal skills
    • Strong analytical skills– able to interpret financial data and decipher impact on the business decision-making process

    Method of Application

    Use the link(s) below to apply on company website.

     

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