Jobs at SGS

Job Description

Leading the payroll processes and ensure high qualitative management (less than 1% error)

Managing and leading the payroll team for Southern Africa. Experience in other Africa countries.Ensuring full compliance with legislation. Coordinate and collaborate with other departments for tax year end closings and other statutory regulatory requirements.

• Responsible for the accurate administration of the Payspace payroll system and salaries payrolls
• Manage and direct payroll operations by signing off the final payments to employees
• Lead and manage the payroll team
• Ensure the accurate and timeous administration of new employees or terminations as well as personal information changes
• Partner with Human Resources and Finance in ensuring all required deadlines are met and accuracy of information is maintained
• Ensure compliance of Tax and statutory requirements across all payrolls
• Liaise with the internal and external auditors and the finance department to ensure compliance with relevant legislation, standard operating procedures, and financial deadlines
• Signing off expat payroll
• Authorize and oversee changes to payroll system parameters to ensure technical correctness, access, and correctness of payroll applications to meet business requirements
• Implement and advise on corrective measures in terms of identified financial risks to be applied to ensure compliance with relevant human resources, financial and payroll tax legislation, policies, and standard operating procedures
• Sign off and authorize third party payments in accordance with internal risk management controls
• Develop and manage payroll staff to ensure that they have the required skills and can perform and achieve their key job accountabilities and performance objectives
• Submission of Returns of Earnings (WCA reports) to the Department of Labor. Letters of Good Standing for all entities to be finalized by 30 April each year
• Recommend, develop, and implement sound payroll policies and procedures to ensure best practice and compliance with relevant legislation
• Ensure that the payroll functions align with business needs and can offer a quality service always
• Assistance with due diligence process as and when required for acquisitions
• Reconciliation of all payrolls to GL, including control accounts and provision accounts
• Good understanding of segregation of duties
• Knowledge of Risk benefits, approved, unapproved, board of management meetings, trustee meetings, fringe benefit tax etc.
• Responsible for all SARS queries and IRP5 e-filing and Easy File submissions
• Assist and validate the IRP5’s done by the payroll supervisor – Annual and Bi-Annual submissions
• Support management with annual salary review reports, budget costs
• Reporting on ICOFR – payroll cycle reports, Annual Incentive share schemes, expat costs, Corporate Sustainability reporting, Headcount reports, overhead tracking reports, Corporate Bonus calculations, etc.  
• Annual Mercer submissions
• Using mail merge, administer increase letters for corporate employees, MD directs, union, hourly paid employees, and normal employees
• Bargaining Council knowledge advantages
• Manage the performance and service delivery of the team, i.e., to take overall accountability for the performance of the team and the execution of duties in line with their delegated responsibilities

Qualifications

• Training in Payroll and cost accounting knowledge
• Bachelor’s Degree in commerce will be an advantage
• Grade 12 Certificate
• Global or Multinational payroll reporting experience and knowledge
• Minimum of over 3 years Payroll experience in Multinational/Global Management role
• Minimum of 5 years in Payroll Management
• Payspace payroll system advantageous
• Mercer submission
• Bargaining Council
• Keen understanding and application of relevant labor legislation

Competencies

• Strong Microsoft Excel, Word Skills
• Outlook
• SharePoint
• VLOOKUP – compulsory
• Pivot Tables

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Job Description

Primary Responsibilities

• Serve as a functional Health, Safety & Environment (HSE) and Security Coordinator to provide support on HSE and Security Management Systems Minimum Control Standards, HSE and Security programs and ensure full and on-going overall compliance. Primary main focus will be on Incident Investigation, Health, Safety and Environmental Risk Management Minimum Control Standards, Security, Training and Internal Auditing.

Specific Responsibilities

• Ensure understanding and support implementation of the HSE Management System Minimum Control Standards and Corporate Facility Security Requirements within the country.
• Ensure understanding of H&S Roles and Responsibilities within the business.
• Support the effective implementation of the HSE Management System Minimum Control Standards and Corporate Facility Security Requirements, Strategies and Programs (e.g., Legal Compliance, IVMS, Health Track, BBS, Hazard Identification and Risk Assessment, 5S (Housekeeping program), Transportation Safety, Industrial Hygiene, Internal Audits implementation, CRYSTAL and Incident management).
• Implement global initiatives in improving Safety Culture within the business.
• Partner with the H&S Business Line Managers/Coordinators/Representatives and Business Line Managers to continuously improve HSE programs and accountability, in support of the country’s HSE objectives (Top Pages) and business initiatives.
• Participate in identifying HSE training needs, developing the training matrices and plans. Organize and conduct HSE training.
• Ensure HSE training is aligned with HSMS, local regulatory requirements and business requirements.
• Ensure that training is conducted at site level, (including at Woodmead Head Office) as per the training plan.
• Ensure that training effectiveness is monitored, and improvement actions identified and implemented (where necessary).
• Partner with all stakeholders (e.g., Human Resources, H&S Personnel, Site/Location Managers, Medical Service Providers, etc.) to ensure that the medical surveillance and biological monitoring is compliant with Local Regulatory, Client and SGS requirements.
• Lead or participate in incident investigations.
• Lead and conduct internal audits to ensure effective implementation of HSE Minimum Control Standards and Corporate Facility Security Requirements.
• Support Business Line Internal Auditing programme through reviewing annual internal audit plans, co- auditing and assisting business lines with corrective action reports once audits were performed.
• Evaluate the effectiveness of corrective and preventive actions taken.
• Champion specifically assigned projects.
• Ensure and support H&S Personnel in HSE and Sustainability monthly, quarterly, half-yearly and annual reporting.
• Develop and review the Emergency Response Plan for head office and participate in the Emergency Response team.
• Lead, support and participate in the head office SHE Committee.
• Support H&S initiatives to ensure successful deployment.
• Complete all reasonable instructions issued by your manager.

Qualifications

Education

• Matric
• Safety Diploma or equivalent.
• SAMTRAC or NEBOSH
• Legal Liability
• Lead Incident Investigator
• Risk Practitioner (At least a NQF 5 or equivalent course)
• ISO 14001 implementation and auditing would be advantageous.
• ISO 45001 implementation and auditing would be advantageous.

Additional Information

Experience

• At least 5 – 10 years’ experience on both Incident Investigations and Risk Assessments.
• Internal audits of MCS with specific focus on high-risk areas
• Training on MCS system procedures
• Microsoft Tools experience – Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Document and report writing experience.
• Code B (South African) driver’s license.

Required Skills

• Possess analytical mind and can plan and prioritize
• Able to work under pressure with speed and efficiency
• Able to work under own initiative with a high degree of autonomy
• Ability to understand and explain technical (HSE specific) topics for all levels of personnel
• Ability to understand site/country contributions to regional/global HSE performance and capability to use existing tools; prioritizing risks and influencing factors
• Ability to manage remote teams
• Ability to influence without direct reporting lines
• Ability to evaluate the accuracy of root cause analysis and the effectiveness of proposed solutions
• Working knowledge of relevant HSE standards (ISO 14001 and 45001, etc) and prevailing legislation
• Internal Systems and Legal auditing
• Independent in problem solving and able to make clear decisions and judgments
• Shows aptitude and willingness to learn and improve
• Energetic, self-confident, ability to be assertive and to demonstrate conviction
• Committed to job and shows interest in company’s success
• Sound moral character with high personal and ethical standards
• Anticipates the need for change and finds ways to overcome the barriers to change,
• Seeks to understand others' needs and interests to build trust, generate engagement and commitment from others
• Leading by example
• Good communication and interpersonal skills
• Must be IT literate i.e. competent in the use of MS Office, LIMS applications and preferable experience of using large and complex databases
• Able to support and mentor less experienced colleagues and to coach/advise as required.
• Translates Strategy into Actions – Effectively communicates strategy and action plans to others. Agrees on SMART targets/KPIs/objectives that are linked to the strategy. Reviews progress against the defined objectives
• Influences Internally & Externally – Seeks to understand others’ needs and interests to build trust. Convinces others to change the way they think and act. Tailors his/her message to the audiences’ needs. Generates engagement and commitment from others
• Collaborates Effectively – Goes beyond ‘borders’ to connect with others. Shares information and resources across countries / businesses / teams. Leverages diversity to work efficiently. Seeks out and replicates better practices. Overcomes barriers that inhibit interaction
• Builds High Performance Teams – Aligns team members in company culture, vision, values, and expectations. Seeks out and leverages team members’ diverse ideas, strengths, and experience. Holds self and team members accountable for results. Recognizes team successes to build team spirit and motivation. Man-ages conflict in a pragmatic and constructive manner
• Embraces Change – Anticipates the need for change. Seeks out new and improved ways of doing things. Overcomes the barriers to change. Implements change in a timely and effective manner. Champions the importance of change. Manages the cultural Change we are seeking in focusing on three core elements which are Leadership, Education and Discipline (LED).
• Support the Cultural Change using a “soft skills” approach – Reinforces a strong HSE culture at the country level.