Current Openings at Aspen Pharma Group

OBJECTIVE OF ROLE

• Co-ordinate all internal and external business development activities to build Aspen’s product portfolio in line with business strategy. 

KEY RESPONSIBILITIES 

• Develop a molecule wish list with targeted manufacturers to build the Aspen portfolio 
• Engage international dossier suppliers and manufacturers to conclude South African agreements 
• Manage existing and new partner Marketing and Distribution agreements
• Lead the negotiations and conclusion of marketing and distribution agreements with potential partners, for products/molecules that are strategic to the Aspen SA product portfolio going forward.
• Leads the internal process to finalize and conclude business development deals.
• In partnership with Legal, take ownership of term sheets and contracts, to ensure all legal aspects are covered
• Negotiate favourable terms in Marketing and Distribution Contracts and ensure swift responses during contract negotiations to ensure a deal conclusion. 
• Lead and manage the internal Aspen business development process to ensure optimal business development strategy and execution
• Ensure the business development process is well defined and that the internal business owners can engage with the process effectively and efficiently 
• Co-ordinates and aligns internal transversal teams to support the evaluation and negotiation of business development deals
• Enables our portfolio build ambition through utilizing: market data, business knowledge, networking, and advanced negotiation, project management and communication skills to execute successful partnership agreements across Aspen’s prescription, OTC and Consumer business. 
• Present business development opportunities to the Aspen Group, in line with group expectations and local strategy 
• Enable portfolio build ambition through utilizing: market data, business knowledge, networking, and advanced negotiation, project management and communication skills to execute successful partnership agreements across Aspen’s prescription, OTC and Consumer business. 

Finance Management

• Responsible for the development of profit and loss sheets for business opportunities and take ownership for the transversal management of the business development process in partnership with the finance function.
• Work with relevant teams to prepare a forecast model for the potential opportunities and implement it in line with the business expectations
• Work with the marketing, sales, finance, medical and regulatory teams to make informed decisions on the return on investment for every product opportunity
• Prepare business plans, budgets, forecast and cash flow models for new business opportunities

Requirements
EDUCATIONAL REQUIREMENTS

• Bachelor’s Degree required in Healthcare/Science or Business Management 

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 5+ years of Business Development experience within the pharmaceutical environment
• Demonstrated ability to in-license new products and portfolios in alliance models with international partners
• Understanding of the South African regulatory landscape and requirements, with a general understanding of GMP and GWP. 

SOFT SKILLS REQUIREMENTS

• Skilful presenter / communicator of scientific and business information to executive level audiences
• Demonstrated complex transversal project management skills
• Ability to develop robust forecast models with structured underlying assumptions.
• Sound financial understanding of profit and loss statement development in pharmaceutical industry setting.
• Time management and deadline driven
• Ability to work independently, under pressure and use initiative
• Strong negotiation skills
• Knowledgeable of regulatory processes and legal documents, e.g. contracts/agreements, patent and trademark searches.
• Demonstrated cross functional working behaviours.
• Forward thinking and proactive.
• Strong networking capability.
• Results oriented 

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Description

• Fine Chemicals Corporation requires the services of a highly competent individual to fill the position of Accounts Representative in the Finance Department. 

Requirements
JOB REQUIREMENTS:

• Accounting Diploma or equivalent
• Minimum 3-5 years of working experience ideally within the finance department of a manufacturing environment
• Must have sound knowledge of the accounts payables and receivables environment
• A good working knowledge of Microsoft Office is essential (particularly MS Excel)
• Experience in working on the SAP ERP system would be advantageous

JOB FUNCTION (Brief Summary):

• Daily processing of received invoices (screening, scanning, and processing in VIM and SAP Allocation using 2 or 3-way or non-purchase order method
• Ensure receipts and payments are captured timeously and according to Company policy and procedures
• Liaison with internal and external suppliers and customers
• Engagement with Suppliers and Customers in a professional manner
• Resolving daily Creditor & Debtor queries

Creditors

• Process invoices daily
• Prepare monthly and intra-month creditors reconciliations
• Follow-up on Creditor related issues/queries and the tracking thereof
• Reconcile the accounts payables ledger to ensure that all invoices are accounted for and properly posted
• Monthly clearing of the GR/IR accounts
• Assist in the preparation of the month-end accounts payable age analysis

Debtors 

• Allocate receipts daily
• Prepare, review, and mail monthly customer statements
• Follow-up on Debtor related issues/queries and the tracking thereof
• Reconcile the receivable ledger to ensure that all payments are accounted for and properly posted
• Assist with collections of overdue accounts
• Assist in the preparation of the month-end accounts receivable age analysis

Bank

• Multi-cash Download and review & multi-cash upload into SAP
• Verify allocations, postings, and clearing of transactions
• Raise invoices for Debit Orders and capture against Suppliers
• Reconcile Bank Statements to the ledger daily. Month-end reconciliation to be updated to the electronic month-end file
• Follow up on related bank queries

PERSONAL ATTRIBUTES (Brief Summary):

• Good organisational skills and deadline-driven
• Exceptional attention to detail and accuracy
• Good communication skills (written and verbal)
• Adherence to instructions and procedures
• Uncompromising individual integrity and work ethic
• Strong resistance to pressure 

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Description
Overview

• Perform QC and stability tests on raw materials, in-process and finished products, components, and water to ensure quality and compliance.
• Review compliance of products to GMP, quality standards, and product specifications.
• Provide services according to Production plan.

Responsibilities

Planning and Operational Support

• Optimise and facilitate implementation of current processes.
• Propose changes or improvements to processes, tools, and techniques.

Test Preparation

• Prepare and analyse samples according to SOPs.
• Prepare and operate laboratory equipment according to SOPs.
• Perform calibration checks on equipment according to calibration procedure, to ensure accurate results.
• Prepare reagents and solutions for testing.
• Maintain good housekeeping.

Testing

• Perform HPLC/GC analysis using MOA.
• Perform routine analysis on in-process and final products, raw materials and components.
• Perform routine stability tests such as related substances, assay and dissolution to assess quality of product.
• Perform daily and weekly water testing according to SOP.
• Support testing for OOS investigations to establish any systematic issues in process or testing.
• Handle problems efficiently according to quality policy
• Report feedback on services or outputs regularly to customers
• Check HPLC/GC runs regularly during the shift.
• Provide internal customers with accurate HPLC/GC results.
• Propose, develop and update methods for improving customer service.
• Check, document and report operational output against actuals.
• Communicate deviations for production and process improvements.
• Utilise technology as per qualification requirements.

Reporting and Record-Keeping

• Document and store data according to SOPs and regulation
• Consolidate information for reports on weekly/ monthly basis.
• Analyse consolidated data and provided recommendations.
• Record, interpret and report testing results to management, including OOS results.

Requirements
Background/experience  

• National Diploma in Analytical Chemistry with 2+ years’ experience
• Laboratory experience

Specific job skills

• Advanced understanding of pharmaceutical testing methods
• Understanding of pharmaceutical manufacturing and corrective
• action programs.
• Knowledge of Millennium Software (HPLC) and GC Software
• Pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives.

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OBJECTIVE OF ROLE

• To support the SA Commercial Business to realise the commercial strategy and to achieve the annual targeted growth and revenue through successful new product introductions and maintenance of current product portfolio in the South Africa and South African Development Community (SADC) region, by ensuring successful Marketing Authorisation and variation approval from the SAHPRA and  Regulatory Authorities of the SADC member states within the committed timeframe. 
• To ensure Aspen Pharmacare’s SA product portfolio complies with the related Acts and guidelines to support and maintain registration in South Africa.  To ensure growth and sustainability of Aspen Pharmacare’s SA product portfolio within the legislative framework of the country and in compliance with the company strategy. 
• The role undertakes responsibility for compliance with the Regulatory Medical Information and Compliance requirements for the New Product Launch Pipeline and the existing  product portfolio in the region, through the successful completion of assigned activities according to the South African and SADC Regulatory plan. 
• To perform Medical Information and Compliance monitoring activities for Aspen in accordance with procedural documents and relevant governing group policies. 
• To meet the needs of healthcare providers and patients/consumers through collaboration with internal customers to ensure delivery of accurate and scientifically balanced medical information, and promotional and non-promotional material, and to respond to unsolicited inquiries from regulatory authorities,  including clients and managed healthcare organisations in a manner that will help them make a decision regarding therapy for a patient or product selection. 

KEY RESPONSIBILITIES

FINANCIAL

• Effective utilisation of resources to keep processes cost effective.
• Adhering to Regulatory Affairs budget and forecasts. 

MEDICAL INFORMATION (MI)

• Providing support within the MI function in responding to labelled and off-label medical information enquiries for Aspen and contractual partners.
• Providing compliant responses to internal and external customers.
• Creating and maintaining standard responses (SRs) and Objection Handlers (OHs).
• Ensuring that the relevant department/s are informed in a timely manner (at receipt or at least within 24 hours) following the receipt of adverse events or product quality complaints/potential counterfeit medicines.   This include performing a daily check on the dedicated medical information inbox and MAfax inbox.
• Ensuring that Affiliate/Distributor/MI is adhering to Aspen’s Policy in providing scientific support to internal and external customers.
• Identifying gaps and suggesting ways of process improvement in MI.
• Ensuring that the reconciliation between the Medical Information function and Pharmacovigilance and the Quality department is effective by performing ad hoc reviews on reconciliation files.
• Ensuring that any suggested improvements within the professional information and/or patient information leaflets are communicated to the PV Lead at the point of identification.
• Supporting the line manager in generation of medical information reports showing trends in medical information enquiries received.
• Managing after hour MI enquiries on a rotational basis.
• Ensuring telephony system testing documents are completed as per allocation.
• Ensuring compliance to Key Performance Indicators (KPIs) response timelines. 
• Ensuring a professional attitude is displayed when responding to a customer’s needs.

PROMOTIONAL MATERIAL, SCIENTIFIC MATERIAL REVIEW AND COMPLIANCE MONITORING

• Reviewing and approving promotional material relating to the advertising and promotion of medicines and related products for the SA and SADC markets in compliance with applicable legislation, codes of practice and any other applicable regulations/guidelines and corporate requirements.
• Reviewing and approving educational, scientific and other non-promotional material for the SA and SADC markets in compliance with applicable legislation, codes of practice and any other applicable regulations/guidelines and corporate requirements.
• Liaising with marketing divisions regarding advice, queries, and timelines in relation to the above.
• Assisting with the review of information relevant to each product.
• Attending promotional campaign concept presentations at the request of the marketing teams to provide regulatory support and input.
• Ensuring that compliance monitoring is performed on all territories and non-compliances are escalated in a timely manner to the line manager as per Aspen group policies.
• Supporting the line manager in developing and maintaining procedural documents for compliance monitoring.
• Supporting the training department in providing recommendations for improvement and compliance with Aspen group policies following compliance monitoring review.
• Supporting the line manager in generating reports associated with compliance monitoring activities.

REGULATORY AUTHORITY SUBMISSIONS (INCLUDING SECTION 21/36):

• Performing clinical due diligence for new intellectual property as received from the regulatory function.
• Creating Professional Information (PI) and Patient Information Leaflets (PILs) for new IP.
• Creating company core data sheets.
• On time responses to clinical evaluation recommendations (CERs) and clinical screening enquiries.
• Accurate compilation and filing of the electronic submission documentation.
• Accurate completion of all tasks pertaining to submissions as specified in the relevant procedural documents.
• Maintaining tracking tools to ensure on time submission and reporting.
• Identifying process enhancements.
• Ensuring accurate uploading of the current approved PIs and PILs to the SA Regulatory Portal and submission to SAHPRA for uploading to the PI/PIL Repository (and relevant platforms).
• Managing Section 21 and 36 submissions.

IMPLEMENTATION OF RISK MANAGEMENT PLAN (RMP) MATERIAL:

• Ensuring that RMP material is created, maintained and rolled out to market.
• Ensuring that the relevant sales force team is adequately trained, and training records are filed.
• Ensuring that tracking tools are in place to ensure logging of material distribution and reporting to SAHPRA.

PRINTED PACKAGING/ARTWORK

• Reviewing and approving concept of new or updated artwork/printed packaging material for medicines and related products for the SA and SADC markets in compliance with applicable legislation and corporate requirements.

AFRIKAANS TRANSLATION OF PROFESSIONAL INFORMATION (PI) AND PATIENT INFORMATION LEAFLETS (PILs) 

• Assisting with the translation and/or validation of Afrikaans PIs (where required) and PILs for both new and existing products.
• Ensuring that translations are undertaken accurately and timeously. 

PROJECT MANAGEMENT 

• Providing assistance with any specific projects and operational support for the MI and Compliance team

MAINTENANCE OF THE ASPEN MEDICALLY CRITICAL LIST 

• Initiating and finalising a bi-annual review of the Aspen medically critical list.

QUALITY MANAGEMENT SYSTEMS 

• Maintaining procedural documents for the Medical Information and Compliance function as specified in the individual KPAs (as per identified     subject matter expert/s).
• Ensuring accurate and ‘real-time’ filing of training records.
• Ensuring ‘real-time’ maintenance of TrackWise/QAlign records.
• Ensuring that relevant documentation requested by auditors is provided in a timely manner during internal and external audits.
• Ensuring that training records are up to date to ensure audit readiness.
• Ensuring that the commercial team members are trained on those RA:SQC procedures where there are shared responsibilities. 

GENERAL 

• Ensuring systems and procedures are in place in accordance with the RA QMS and that these are maintained according to the relevant SOPs.
• Adherence to agreed Key Performance Indicators (KPIs).
• Supporting the continuous development and improvement of the Medical Information and Compliance function while upholding Aspen core values.
• Ensuring relevant records are maintained as soft copies and hard copies, as per Pharmacare filing structure/instructions.
• Adherence to Company Health & Safety procedures.
• Participation in training programmes.
• To provide a leadership role as required by taking responsibility for specified areas and coaching of staff.
• Any other duties as assigned by Manager.

Requirements
EDUCATIONAL REQUIREMENTS

• Bachelor of Pharmacy Degree and registration with the South African Pharmacy Council

KNOWLEDGE AND EXPERIENCE REQUIREMENTS

• Minimum 1 to 2 years’ pharmaceutical experience
• Experience in Medical Information is an advantage
• Ability to work with multi geographical locations & time zones
• Experience in medicine legislation and related guidelines and codes of practice preferable
• Regulatory Authority requirements/legislation
• Understanding of the laws and requirements governing the marketing of medicines and printed packaging Guidelines and codes of practice
• Understanding requirements of medical information and information management
• Terminology – understanding the jargon
• Understanding business processes
• Product knowledge
• Industry knowledge
• Dossiers and requirements
• Multilingualism (including Afrikaans) would be an advantage

SOFT SKILLS REQUIREMENTS

• Integrity, good work ethic and ability to meet deadlines
• Self-starter
• Analytical and planning skills
• Accuracy and attention to detail
• Effective organisational skills and ability to prioritise
• Ability to work under pressure and to tight deadlines
• Ability to work in a fast-paced international environment
• Ability to manage projects in a matrices team environment and  with both internal and external partners
• Willing to travel if required
• Presentation skills
• Time management skills
• Service orientation
• Decision making skills
• Customer focused
• Self-confidence
• Organisational awareness
• Information seeking
• Excellent interpersonal and communications skills
• A solutions provider
• Manage evolving deadlines effectively with regular feedback  and updates
• Enthusiasm and drive to take ownership and drive process  initiatives
• Logical thinking
• Positive ‘can – do attitude’
• Work autonomously and have good problem-solving skills
• Honest and trustworthy
• Respectful and highly personable
• Possess cultural awareness and sensitivity
• Flexibility and confidentiality
• Empathy, patience, influence
• Sense of urgency
• Positive and pro-active approach to business tasks
• Business process analysis
• Report writing
• Information gathering and monitoring
• Projects (advantage) 

COMPUTER SKILLS REQUIRED

• Effective use of appropriate IT systems and programs 

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JOB PURPOSE

• Strategic and Tactical role in the Digital Technology organisation and is accountable for the design and communication of high- level structures to enable and guide the design and development of integrated ERP solutions that meet current and future business needs. In addition to technology components, ERP architecture encompasses changes to service components and process. The provision of comprehensive guidance on the development of, and modifications to, ERP solution components to ensure that they take account of relevant architectures, strategies, policies, standards and practices (including quality and security) and that existing and planned solution components remain compatible.

KEY PERFORMANCE AREAS

• Leads the development of organisational systems integration and build capabilities for ERP, Extended functionaliaty and integrated systems
• Develops organisational policies, standards, and guidelines for systems integration and build.
• Provides resources to ensure systems integration and build can operate effectively and ensures adoption and adherence to policies and standards.
• Leads the development of architectures for complex solutions ensuring consistency with agreed requirements.
• Develops organisational capabilities, processes and procedures for automation and continuous integration of build, packaging, testing, security and deployment
• Ensure security and privacy requirements are an essential part of systems integration and build
• Test, validate and sign off of integration and build to satisfy requirements, architectures and design
• Keep stakeholders informed and providing feedback into risk management processes
• Establishes policies, principles and practices for the selection of ERP and related solution architecture components.
• Manages trade-offs and balances functional, service quality and systems management requirements within a significant area of the organisation.
• Communicates proposed decisions to stakeholders.
• Coordinates and manages the target architecture across multiple projects or initiatives.
• Maintains a stable, viable architecture and ensures consistency of design and adherence to appropriate standards across multiple projects or initiatives.
• Define the planned operation and maintenance of the solution within a production environment — include changes to services, process, organisation, and operating models as well as technology.
• Ensure that existing and planned solution components are compatible with relevant architectures, strategies, policies, standards and practices
• Develops roadmaps and manage and communicate the implementation thereof
• Act as Platform Owner and Solution Architect for various ERP solutions and solution components.
• Provides guidance and risk-based governance to support solution implementation including managing requests for changes and deviations from specifications.
• Leads the creation and review of a systems capability strategy that meets the strategic requirements of the business.
• Works with key stakeholders and roles in interpreting business goals and drivers
• Ensures the buy-in of all key stakeholders.
• Captures and prioritises market and environmental trends, business strategies and objectives, and identifies the business benefits of alternative strategies.
• Develops and presents business cases for approval, funding and prioritisation of high-level initiatives.
• Contributes to creating and reviewing a systems capability strategy which meets the business's strategic requirements.
• Determines requirements and specifies effective business processes, through improvements in technology, information or data practices, organisation, roles, procedures and equipment.

Requirements
Education:

• Matric / Grade 12
• B.Com / BSc Computer Science degree or equivalent work experience

Experience:

• 10+ years’ experience of managing relationships with internal business customers
• Experience and sound knowledge of business processes, quality management and enterprise solution design practices and improvement practices
• 10+ years’ experience managing customer relationships in an operational and global services and automation in a large complex/matrix global organisation
• 10+ years’ experience leading and influencing customers and matching needs to solutions
• Advanced experience in SAP, SuccessFactors, BTP and other extended ERP solutions 
• Experience with applications that integrates with ERP e.g. Tax solutions and Integrated Business Planning

Certifications: 

• Current industry certification in architecture (i.e., TOGAF, GxP, ISO 9000)
• Business Process Management Methodology (i.e., BPM, SDLC, ITIL, DevOps, Agile, COBIT)

Skills and Attributes:

• Innovation
• Visioning
• Strategic planning
• Global thinking
• Entrepreneurial thinking
• Teamwork
• Initiative
• Results oriented
• Systems thinking
• Focused
• Problem-solving and good judgment
• Responsibility and accountability
• Cooperation
• Proactive
• Resilience
• Active listening skills
• Presentation skills
• Meeting facilitation
• Organisational awareness
• Influence skills
• Pragmatic
• Empathy

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Description

• Reporting to the Group Head: Strategic Oversight, the incumbent will be responsible for managing and administrating Aspen’s employee benefits and retirement programs. Provide insights and recommendations for effectively management of employee benefits, through analysis and interpretation of human resources information, payroll data and external benchmark data. 

KEY RESPONSIBILITIES: 

Strategy support and deployment: 

• Engage cross functionally within the Human Capital disciplines and other relevant key stakeholder groups to develop the required analytics in understanding key opportunities, trends and data points that will allow enhancement of the benefits philosophy, frameworks and reporting tools.
• Be a trusted advisor to the Group Head: Strategic Oversight and Human Capital functional areas and key stakeholders on matters that relate to employee benefits.
• Evaluate and recommend changes to increase the effectiveness, alignment and competitive positioning of the Group’s benefits practices.

Benchmarking:

• Benchmarking and working with service providers to obtain market data to inform benefits considerations, strategies and principles.
• Benchmarking of Aspen employee benefits by grade, occupational function in-country and on a comparative level between countries.
• Provide input into the global benefits philosophy and framework by possessing a thorough understanding of the current and future state of benefits structure across the organisation.
• Benchmarking best practice as accessed from SA and international company published employee benefits reports
• Monitor and evaluate the company’s benefits programs, to ensure they are globally aligned, locally relevant, cost-effective, flexible, consistently applied, and do not expose the company to undue risks

Legislation:

• Ensure compliance of employee benefits in-country.

Policy & Compliance:

• Support Benefits Policy formulation and maintenance to ensure current benefits practice is recorded.
• Manage and report on compliance to the Benefits Policy and provide input and corrective measures as may be needed.

Pension Fund and Medical Aid Fund:

• Where required, participate in Aspen Pharmacare Provident Fund and Medical aid related meetings and keep abreast with best practices in this field.
• Ensure that all Business Units are managing disability cases consistently and timeously.

Induction:

• Present Benefits information at new employees induction.

Reporting:

• Present Benefits information at new employees induction.

Administration:

• Assists employees regarding benefits claim issues and plan changes.
• Distributes all benefits enrollment materials and determines eligibility.
• Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
• Provide the necessary reports to management.
• Ensure OneAspenOnline remains up to date with the latest approved documentation.

Requirements
Educational Qualifications & Experience:

Education:

• Relevant diploma or degree.
• Registered member of the South African Rewards Association or equivalent relevant body.

Experience:

• Sound Retirement Funds and Medical Aid Funds experience (serving on Board of Trustees preferable) for a minimum of 3 - 5 years
• Data analysis critical to understand adherence to policy.
• Global exposure to different benefits remuneration structures and statutory legislative requirements across various geographies.
• International benefits experience preferred
• Strong project management and systems experience. Strong SOP and Guideline skills.
• Demonstrable research and analytical ability and interpretation of information.

Technical competencies & skills:

Skills and attributes:

• Effective planning, organising and co-ordinating
• Excellent analytical skills
• Highly numerate
• Strong capabilities in logical reasoning
• Ability to communicate effectively
• Comprehend, interpret and apply policies
• Strong attention to detail
• Ability to think strategically and innovatively around benefits.

Knowledge

• Advanced MS Excel, PowerPoint and reporting skills
• A solid understanding of local and an awareness of global regulatory benefits frameworks, legislation and best practice standards.
• Deep knowledge of Medical Aid Fund Rules

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Description

• Reporting to the Group Head: Strategic Oversight the incumbent will be responsible to support and administer the Aspen’s remuneration strategy, processes, policies and practices. 

Key Responsibilities:

Strategy support and deployment: 

• Be a trusted advisor to the Group Head: Strategic Oversight and Human Capital functional areas and key stakeholders on matters that relate to employee remuneration.
• Evaluate and recommend changes to increase the effectiveness, alignment and competitive positioning of the Group’s compensation practices, including base salary and annual incentive programs.

Benchmarking: 

• Working with the Aspen Shared Services Business Unit, analyse remuneration across Aspen group and report on findings including external competitiveness.
• Manage the completion of market survey submissions and data analysis.
• Monitor fair and equitable pay across the Aspen Group.

Job Grading: 

• Coordinate and oversee job grading processes, as and when required
• Administration and management of grading committees.
• Evaluate positions to ensure a consistent single grading system across the Aspen Group.
• Administer and manage the Aspen Group’s employee remuneration and grading system. 
• Prepare and define job levels and families and standardisation of job profiling across the Aspen Group.

Policy and Compliance:

• Support Remuneration policy updating and maintenance to ensure current remuneration practice is recorded.
• Manage and report compliance to the Remuneration Policy and provide input and corrective measures as may be required.

Remuneration:

• Compile remuneration proposals for job offers taking the Remuneration Policy into account.
• Propose annual pay scales for all key business units across Aspen Group.
• Participate and support in the management of annual increases, out of cycle increases and bonus payment cycle.
• Participate and support in provision of all requisite information for the remuneration components of the annual report, and any other legislative reporting requirements.

Incentive programs:

• Manage the administration of the Aspen Group’s share program, including the updating and review of the external portal used for managing shares.
• Drafting of annual updates to employees on the Aspen Group incentive program
• Drafting of updates to the share scheme rules, as required.
• Based on market analysis, draft and propose new changes to the incentive scheme.
• Enhance and update (as required) and co-ordinate the measurement of the business unit performance within the Group, and overall calculation of incentive bonus payable on an annual basis.

Reporting and data management:

• Interpret remuneration data received from the Aspen Shared Services Business Unit and compile remuneration statistical reports.
• Facilitate research information and report to line manager for submission to Remuneration and Nomination Committee (RemCo) as required.

Administration:

• Assist employees regarding remuneration or share scheme queries.
• Ensure OneAspenOnline remains up to date with the latest approved documentation, including incentive bonus guidelines.

Requirements

Educational Qualifications & Experience:

Education:

• Relevant diploma or degree
• Registered member of the South African Rewards Association or equivalent relevant body

Experience:

• Minimum of 5 years in a reward / compensation and benefits environment
• Meaningful experience dealing with complex organisational structures in multiple territories
• Global exposure to different compensation and benefits remuneration structures and statutory legislative requirements across various geographies
• Global / International remuneration experience preferred

Technical competencies & skills:

Skills and attributes

• Strong attention to detail
• Ability to multitask and prioritise projects
• Comprehend, interpret and apply policies with accuracy and clarity
• Forward thinking
• Develop remuneration models utilising Power BI or an equivalent automated remuneration tool/system
• Effective planning, organising and co-ordinating
• Highly numerate with strong analytical capabilities
• Results driven
• Effective problem solving and decision making
• Independent and self directed individual that can drive execution;
• Effective interpersonal skills;
• The ability to communicate effectively (written and verbal) is essential;

Knowledge

• South African Basic Conditions of Employment Act and other local and international labour legislation;
• Sound Business understanding
• Pharmaceutical industry knowledge
• HC policy writing
• Remuneration structuring, extrinsic and intrinsic reward principles;
• Performance management experience at company, business unit and individual levels, at a multinational company
• Financial analysis and modelling;
• Incentive design;
• Job grading and profiling

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Description
JOB PURPOSE

• Strategic and Tactical role in the Digital Technology organisation and is accountable for aligning Aspen's integrated technology strategy with its business mission, strategy, and processes and documenting this using architectural solution models. Develops and communicate a multi-dimensional solution architecture to deliver agreed business outcomes. The role plan, implement and control activities to synthesise system components to create operational systems, products and services that eventually lead to solutions.

KEY PERFORMANCE AREAS

• Leads the development of organisational systems integration and build capabilities including automation and continuous integration.
• Develops organisational policies, standards, and guidelines for systems integration and build.
• Provides resources to ensure systems integration and build can operate effectively and ensures  adoption and adherence to policies and standards.
• Leads the development of architectures for complex solutions ensuring consistency with agreed requirements.
• Develops organisational capabilities, processes and procedures for automation and continuous integration of build, packaging, testing, security and deployment
• Ensure security and privacy requirements are an essential part of systems integration and build
• Test, validate and sign off of integration and build to satisfy requirements, architectures and design
• Keep stakeholders informed and providing feedback into risk management processes
• Establishes policies, principles and practices for the selection of solution architecture components.
• Manages trade-offs and balances functional, service quality and systems management requirements within a significant area of the organisation.
• Communicates proposed decisions to stakeholders.
• Coordinates and manages the target architecture across multiple projects or initiatives.
• Maintains a stable, viable architecture  and ensures consistency of design and adherence to appropriate standards across multiple projects or initiatives.
• Define the planned operation and maintenance of the solution within a production environment — include changes to services, process, organisation, and operating models as well as technology.
• Ensure that existing and planned solution components are compatible with relevant architectures, strategies, policies, standards and practices 
• Develops roadmaps and manage and communicate the implementation thereof
• Act as Platform Owner and solution Architect for various solutions and solution components.
• Provides guidance and risk-based governance to support solution implementation including managing requests for changes and deviations from specifications.
• Leads the creation and review of a systems capability strategy that meets the strategic requirements of the business.
• Works with key stakeholders and roles in interpreting business goals and drivers
• Ensures the buy-in of all key stakeholders.
• Captures and prioritises market and environmental trends, business strategies and objectives, and identifies the business benefits of alternative strategies. 
• Develops and presents business cases for approval, funding and prioritisation of high-level initiatives.
• Contributes to creating and reviewing a systems capability strategy which meets the business's strategic requirements.
• Determines requirements and specifies effective business processes, through improvements in technology, information or data practices, organisation, roles, procedures and equipment. 

Requirements
Education:

• Matric / Grade 12
• B.Com / BSc Computer Science degree or equivalent work experience

Experience:

• 10+ years’ experience of managing relationships with internal business customers
• 10+ years’ experience leading teams, internal and 3rd parties in a multivendor approach.

Certifications: 

• Current industry certification in architecture (i.e., TOGAF, Zachman, DevOps, CI/CD etc.)
• Proven experience of managing Enterprise Architecture domains (Application, Business, Data, other) for a multinational entity.
• Proven knowledge in one or more Enterprise platforms, e.g. ERP, integrated ITSM, Regulatory, Cloud Development, etc
• Advanced experience in strategy development and solution architecture across platforms e.g. Business Intelligence, Artificial Intelligence, general applications, etc
• 10+ years’ experience leading teams, internal and 3rd parties in a multivendor approach

Skills and Attributes:

• Innovation
• Visioning
• Strategic planning
• Global thinking
• Entrepreneurial thinking
• Teamwork
• Initiative
• Results oriented
• Systems thinking
• Focused
• Problem-solving and good judgment
• Responsibility and accountability
• Cooperation
• Proactive
• Resilience
• Active listening skills
• Presentation skills
• Meeting facilitation
• Organisational awareness
• Influence skills
• Pragmatic
• Empathy

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OBJECTIVE:

• Maximizes sales and market share in South Africa, by driving sales activity and providing leadership to the inland and coastal Immunology sales team

KEY RESPONSIBILITIES:

• Translates Aspen brand strategies into sales plans
• Analyses the sales performance of the relevant brands in the territory and identifies key levers for action
• Keeps business unit team informed of any market changes / competitor activity relevant to strategy implementation and development
• Ensures execution of the Marketing/Commercial tactics by development of territory plans (Plan of Actions) with team members
• Manages approved budgets to ensure appropriate allocation of resources to meet the plan and keep financial control
• Plans, allocates and monitors sales team expenses budget to ensure budgetary control
• Tracks progress of marketing messages and programs
• Monitors implementation of plan of actions throughout sales cycles and ensures budget spend within agreed time, costs, compliance and quality parameters
• Monitors, evaluates and acts on sales field force metrics and standards to maximize sales force effectiveness from a quantitative and qualitative perspective
• Builds and develops a high performing sales team
• Recruit and select candidates for vacancies and effectively on-board new hires
• Coaches and motivates sales team members to achieve/exceed territory goals and optimise individual and team engagement
• Conducts annual and ongoing performance reviews and capability assessment within the framework of Aspen’s performance management process
• Develop individual team members to continuously improve overall level of performance in their role and for future development
• Drives a culture of ownership and accountability
• Ensures data driven decision making
• Supports the team members on external key customer visits as needed 

Requirement
EDUCATION & EXPERIENCE:

• Matric
• Relevant tertiary qualifications 
• Minimum 3-5 years sales experience within a multinational pharmaceutical company
• 3-5 years’ experience in a specialist disease area
• 3-5 years’ experience as a Pharmaceutical Sales Manager
• Experience in Specialty Care Therapeutic Areas will be an advantage (Nephrology, Bone, Cardiovascular, Inflammation, Oncology & Haematology)
• Financial and budgeting skills and experience
• Computer Skills (MS Office programs) and especially excel/Power BI

SKILLS & COMPETENCIES:

• Selling and coaching methodology expertise
• Excellent communication and presentation skills
• Strong leadership and people management skills
• Analytical skills and strategic thinking
• Proficient in excel/PowerPoint/Word/Power BI/Repwise or Veeva
• Relevant pharmaceutical Market knowledge
• Strong customer and patient orientation; science-based and marketing minded; negotiation and sells skills
• Operational excellence: management skills, planning, prioritization, decision making, objective setting, meeting management and plan execution
• Role model for others in line with Aspen Values 
• Fluency in English, both oral and written communications

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OBJECTIVE OF ROLE

• The Sales Representative for Diabetes Insulins within KwaZulu Natal South Coast including Mainline Region acts as the primary customer contact and is responsible for implementing marketing strategy and promoting Aspen products as led by the Regional Sales manager, to meet specified sales targets through a customer centric approach. 

KEY RESPONSIBILITIES OF ROLE 

• Effective scheduling and attending of appointments and activities with healthcare practitioners (Doctors, Nurses & Pharmacies etc) to influence sales and meet sales targets.
• Implementing of strategies to drive sales and growth in territory
• Maintain a solid working relationship with customers and colleagues.
• Territory and customer analysis to identify gaps and opportunities to be acted upon.
• Analytical and Interpretation skills – Being able to analyse Aspen in house data and external data sources
• Clear communication skills both verbally and written.
• Strong capabilities in logical reasoning to address and resolve queries, issues and objection handling
• Influencing and negotiation skills.
• Forward thinker with the ability to work independently as well as to work as a team player.
• Good administrative skills to ensure that tasks are completed accurately and timeously.
• Strong work ethic.
• Establishes and maintains positive relationships (mutual trust and respect) with customers and other stakeholders.
• Good product knowledge and the ability to utilise detail material/IVA with the correct scientific messaging in order to drive sales.
• Driven individual who is a self-starter and able to solve problems and gathers insights to feed back to the business.
• Active listening skills
• Ability to work under pressure.
• Excellent interpersonal communication, presentation, and negotiation skills
• Problem solving and decision-making skills.
• Numerate, analytical, high attention to detail, able to prioritize.
• Execution and understanding of set budgets       
• Adherence to all CCCO expectations in customer interaction and activities

Requirements
EDUCATIONAL REQUIREMENTS 

• Matric
• Tertiary qualification
• A tertiary qualification in Bio Science, Chemistry or related fields would be an advantage

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Minimum 2 to 3 years proven track record in the Specialty/Hospital Pharmaceutical sales environment
• A valid driver’s license
• A sound understanding of the pharmaceutical industry and experience in Diabetes Market is required
• Product knowledge on Aspen and/or competitor products within the therapeutic market (Insulins and/or GLP1’s an advantage)
• Effective scheduling and attending of appointments and activities with healthcare practitioners (Doctors, Nurses & Pharmacies etc) in order to influence sales and meet sales targets.
• Implementing of strategies to drive sales and growth in territory
• Maintain a solid working relationship with customers and colleagues.
• Territory and customer analysis to identify gaps and opportunities to be acted upon.
• Good product knowledge and the ability to utilise detail material/IVA with the correct scientific messaging to drive sales.
• Adherence to all CCCO expectations in customer interaction and activities
• Execution and understanding of set budgets     

SOFT SKILLS REQUIREMENTS

• Very strong communication and negotiation skills
• Analytical and Interpretation skills – Being able to analyse Aspen in house data and external data sources
• Clear communication skills both verbally and written.
• Strong capabilities in logical reasoning to address and resolve queries, issues and objection handling
• Influencing and negotiation skills.
• Forward thinker with the ability to work independently as well as to work as a team player.
• Good administrative skills to ensure that tasks are completed accurately and timeously.
• Establishes and maintains positive relationships (mutual trust and respect) with customers and other stakeholders
• Driven individual who is a self-starter and able to solve problems and gathers insights to feed back to the business.
• Active listening skills
• Ability to work under pressure.
• Excellent interpersonal communication, presentation, and negotiation skills
• Problem solving and decision-making skills.
• Numerate, analytical, high attention to detail, able to prioritize.