Current Openings at Rubicon Energy & Automation

• Please note that this is for a 6 month Fixed Term Contract.

The primary function of the Accounts Payable Clerk is to:

• Ensure the accuracy of the liabilities reflecting in Accounts Payable by reconciling the Netsuite ledger to the statements received from suppliers on a regular basis;
• Facilitate supplier payments in an efficient and timely manner whilst ensuring the adherence to specified procedures and processes.

If done right this will have a positive impact by:

• Aiding cash flow planning;
• Improving relationships with suppliers, which can ultimately lead to extended terms, better discounts and better credit limits;
• Positively impacting the sales team’s ability to service the needs of our customers.
• Conversely , failure to do this will result in:

The businesses inability to plan cash flow properly;

• Dissatisfied suppliers which can lead to terms and limits being reduced;
• A negative impact on the sales team’s ability to service our customers because of accounts being placed on hold, which could ultimately result in customers taking their business elsewhere.
• In order to achieve the above there are three elements that need to be managed:
• Supplier database – familiarise yourself with the accounts that are assigned to your name. Ensure data on the supplier account is complete.

Supplier reconciliations

• Supplier Statements managed from Netsuite
• Reconciliation logged in the required manner in Netsuite. Arrive at a reconciled restated position by adjusting the supplier statement balance by entries the supplier needs to account for and adjusting the Netsuite amount by entries that Rubicon needs to account for. We should never pay more than the supplier is asking for;
• Once the reconciliation is complete a journal must be captured to the payment release control account (supplier account 4404) and allocations attended to on supplier account;
• Queries to be escalated for resolution – both internal and external
• Communication with supplier should include:
• Attending to queries
• Sharing remittances to ensure allocations are attended to as expected
• Adhoc supplier payments managed through payment tasks in Netsuite
• There will from time to time be requests for ad hoc functions to be performed. These will include audit requests, system walkthroughs, and enhancement of system processes.

Key performance indicators

• Reconciliation completeness. The expectation is that all assigned accounts are reconciled at least once per month.
• Payment task management. Making sure tasks are attended to within the week and that paid tasks are marked complete.
• Supplier database completeness

Role requirements are:

• Matric/NQF4 level qualification essential
• Minimum of 3-5 years of relevant accounts payable/creditors experience with specific reference to supplier reconciliations
• Proficiency in excel
• Experience with Netsuite or similar ERP
• Ability to plan daily work requirement to achieve monthly targets
• Ability to work well under pressure and deliver to tight deadlines.
• Exceptional attention to detail, with a commitment to accuracy and reliability.
• Effective communication skills, both written and verbal, to present financial information clearly and concisely.

go to method of application »

• The Cashbook Clerk will be responsible for managing the cash and bank transactions of the designated business units. Reporting to the Finance Manager, this role is integral to ensuring the accuracy and completeness of cash-related financial records, maintaining compliance with accounting standards, and providing timely reconciliations and insights to support efficient financial operations. The Cashbook Clerk will contribute to the division's overall financial integrity by managing cash flows and ensuring smooth daily financial transactions.

Role responsibilities are:

General Ledger Management:

• Oversee cashbook functions, ensuring accurate recording and reconciliation of cash transactions.
• Perform daily bank reconciliations and investigate discrepancies promptly.
• Manage and reconcile petty cash accounts, ensuring proper documentation and controls.
• Monitor credit card transactions, ensure compliance with company policies, and perform monthly reconciliations.
• Maintain accurate general ledger accounts, ensuring timely and error-free recording of financial transactions.
• Support fixed asset management, including depreciation and amortization schedules.
• Assist in month-end and year-end closings, focusing on cash-related accounts and balances.

Financial Reporting and Analysis:

• Conduct variance analyses and provide actionable insights into financial performance.
• Generate and present financial reports to management, emphasizing key findings and recommendations.
• Perform ad hoc financial analysis and reporting as needed.

Financial Controls and Compliance:

• Develop and implement internal controls to safeguard company assets and ensure financial integrity.
• Proactively identify and mitigate new operational and financial risks.
• Stay updated on accounting regulations and ensure compliance with statutory reporting requirements.
• Contribute to the development and refinement of financial policies and procedures.

Audit

• Collaborate with external auditors, providing necessary documentation and support during audits.
• Prepare audit files and perform analytical reviews for independent reviews.
• Ensure audits are completed within planned timelines.
• Serve as the liaison with external auditors.

Team Collaboration:

• Work closely with the finance team to streamline cashbook and reconciliation processes.
• Act as a key point of contact for queries related to cash and banking.
• Provide training and guidance on cashbook processes and internal controls to relevant stakeholders.
• Collaborate with cross-functional teams, including finance, operations, and management, to analyze financial data and drive process improvements.
• Act as a key point of contact for financial queries and provide guidance to stakeholders.

Role requirements are:

• Bachelor's degree in Accounting, Finance, or a related field.
• A preference for a professional accounting qualification (e.g., CA, SAIPA, ACCA, CIMA, CPA etc).
• At least 3 years of experience with a strong focus on cash management and reconciliations.
• Solid knowledge of accounting principles and IFRS.
• Experience in the technology sector or sustainable/environmental industries is advantageous.
• Proficient in financial management software, and ERP systems (NetSuite experience advantageous).
• Excellent analytical and problem-solving skills, with the ability to interpret complex financial data.
• Demonstrated capability to work effectively in a team environment.
• Ability to work well under pressure and deliver to tight deadlines.
• Exceptional attention to detail, with a commitment to accuracy and reliability.
• Effective communication skills, both written and verbal, to present financial information clearly and concisely.

go to method of application »

About the Junior Buyer role

• We are looking for a Junior Buyer to join our Sustainable Technology Division in Cape Town. The purpose of the role is to select and purchase products locally to ensure that the business will always have adequate stock to meet its requirements. The aim is to deliver value to our customers through high quality, readily available products that supports and facilitates sustainable growth.

Assistant Buyer responsibilities:

• Working with and assisting the Senior Buyer & Demand Planning Lead
• Ensure procurement records and documents are maintained.
• Regularly review and update open purchase orders.
• Collaborate with internal teams to meet purchasing needs.
• Making reasonable choices with the ordering of products
• Maintaining a good relationship with suppliers
• Negotiating well with suppliers to get the best deals on products
• Tracking products and ensuring timely delivery
• Monitoring inventory
• Creating reports on budgets, sales, etc.

Role requirements:

• Matric/NQF4 or equivalent
• 1-2 years relevant experience as a junior buyer
• Netsuite knowledge preferred
• Relevant industry experience advantageous
• Able to handle inventory/stocks
• Competent Professional business written and verbal communications skills. The ability to express yourself clearly and effectively within the company.
• Good numeracy skills
• Good organizational skills
• Proficient at MS Office – Word, Excel, Outlook

Personal Competencies:

• Excellent time management, organizational, and follow-through skills.
• Disciplined Approach by being Punctual, Strong Attendance Record,
• Attention to detail while maintaining the ability to see the implications for the bigger picture
• An ability to be responsive to supplier and internal client requests
• Ability to work in a deadline driven environment while maintaining a positive attitude
• A creative outlook with a problem-solving attitude.
• Self-motivated - Meet and exceed all that is required of you in your job.

go to method of application »

• We are hiring for a Semiskilled Refrigeration Technician who will be responsible for repairs and breakdowns in the Services Business Unit.

SKILLS & ABILITIES:

• Refrigeration, mechanical and electrical aptitude.
• Ability to work in factory environments.
• Ability to work independently.
• Works under pressure.
• Attention to detail is essential.
• Team player

RESPONSIBILITIES & DUTIES:

• Complete required service reports and communicate to relevant persons.
• Communicate field service activities with the Service Technician
• Installation, service and repair of refrigeration air conditioning, and all associated tasks thereof.
• Overall understanding Industrial Air conditioners
• Good working knowledge of intercoolers and heat exchangers
• Understand customer requirements and provide most cost-effective solution from Rubicon.
• Coordinate and work well with Service Partners
• Other duties as may be requested from time to time.

QUALIFICATIONS & EXPERIENCE:

• Matric (Grade 12)
• In possession of a Refrigeration Qualification
• Minimum 1 years’ experience in relevant field
• Working knowledge of refrigeration products is required.
• Experience using electrical meters and troubleshooting.
• Previous field service experience preferred.
• Possess a valid driver’s licence

go to method of application »

• This role assists senior technicians and support engineers in attending to all day-to-day technical inquiries within the branch, and ensure that all sales staff and customer technical tickets are serviced and closed. The ultimate aim is to ensure adequate technical skills are available within the branch to support our customers in after-sales service.

Role responsibilities:

• Attend to customer technical support requests (received electronically or telephonically)
• Attend site in local, national, and potentially international locations to:
• assist in commissioning new systems
• assist in the diagnosis of faulty equipment
• troubleshoot any other issues
• Assist senior support engineers in their support cases
• Assist sales consultants with technical inquiries around our products and systems
• Assist in troubleshooting faulty equipment
• Diagnose warranty claims
• Liaise with factories and suppliers on technical issues
• Assist in the creation of technical documentation for new products
• Regularly attend supplier training as designated
• Work closely with the other tech support staff around the country to:
• Collaborate on improving systems
• Help resolve issues in other areas where skills can be shared for the common good
• Investigate and document potential serial issues
• Assist R+D department in product specification and development when necessary.
• Meet regularly to discuss tech support issues
• Document/record activities within the company CRM

Role requirements are:

• At Minimum a Matric/NQF4 equivalent plus one or more of the following:
• Electrical qualification, wireman's licence highly advantageous
• Technical support background and experience of at least 1-2 yrs in electrical/power and critical reserve power environment e.g. UPS, hybrid inverters etc
• Other relevant diploma
• Driver's licence and own vehicle

Key personal attributes:

• Computer literacy – highly Computer literate and comfortable with basic technical aspects of common operating systems with Microsoft Office general excellence
• Competent Professional business written and verbal communications skills. The ability to express yourself clearly and effectively within the company.
• An ability to provide excellent customer service - Service focus by responding to Internal customers’ needs by doing it right the first time.
• Excellent time management, organizational, and follow-through skills. Disciplined Approach by being Punctual, Strong Attendance Record, getting back to customers, suppliers, and internal staff, and returning calls.
• Attention to detail while maintaining the ability to see the implications for the bigger picture
• An ability to respond quickly and accurately to requests
• A creative outlook with a problem-solving attitude.
• Self-motivated - Meet and exceed all that is required of you in your job.

go to method of application »

• We are looking for an experienced Sales Consultant for our Industrial Automation Division based in Pinetown, KZN. This role works closely with customers to grow and promote the sale of Rubicon products including, but not limited to, generating new business opportunities, qualifying leads, developing long-term customer relationships, implementing strategic plans, and managing assigned customer accounts.

Sales Consultants Responsibilities:

• Integrate and align sales plans for assigned customers
• Prepare action plans for effective search of sales leads and prospects within assigned sales regions
• Develop profitable and sustainable sales growth through engagement with current and potential customers within the assigned sales region
• Perform B2B sales activities
• Strive to meet and exceed sales goals as assigned by the Division Head of Industrial Automation
• Schedule regular, in-person customer meetings (set targets to be met),
• Establish and maintain productive, long term professional relationships with decision-makers at customer organizations and create action plans for follow-up; Key accounts could require monthly/weekly visits
• Close and grow sales through professional communication and interaction with current and potential customers and provide exemplary customer service throughout the sales cycle
• Collect and maintain information on the accounts, organization, budget, and preferences of current and potential customers; Be well versed in the customer’s problems and goals
• Manage and interpret customer requirements – speaking with clients to understand, anticipate, and meet their needs.
• Maintain high customer satisfaction ratings that meet company standards
• Support customers with technical advice
• Create and maintain account plans for assigned customers and value opportunities
• Communicate sales or service opportunities and customer concerns or suggestions
• Identify, investigate, track and resolve customer concerns or complaints, identify trends, implement solutions, and recommend a course of action on how to alleviate these in the future
• Coordinate sales team to provide exemplary service to customers and work closely with other company departments to prevent and resolve issues in project designs, stores, or logistics
• Research sources for developing prospective customers for information to determine their potential
• Expand market awareness of our products and our industry experience by communicating features and benefits of our products and services effectively
• Maintain records of customer communications and contact information as required through the relevant internal platforms (e.g. GeoRep; NetSuite)
• Prepare Quotes
• Attend and participate in trade shows, conferences, and other marketing events
• Maintain awareness of pertinent client information, payment performance; communicate and client information that may affect company decisions to appropriate departments as needed
• Communicate market requirements and market data with sales teams and managers
• In our environment, an excellent sales advisor is energetic and outgoing with excellent interpersonal skills. Our ideal candidates are able to acquire a thorough knowledge of the company’s products and pass that knowledge to customers with great enthusiasm and confidence.
• The goal is to facilitate sales and ongoing sales relationships to drive sustainable growth.

Role requirements are:

Essential:

• At Minimum a Matric/NQF4 equivalent essential
• Engineering Qualification is highly advantageous
• Proven track record of 3-5 yrs as an External Sales Consultant in the relevant sector
• Effective verbal and written communication skills
• Own vehicle and valid driver's licence required

Preferred:

• Engineering technical background an advantage