Cashbook Clerk at Rubicon Energy & Automation

• The Cashbook Clerk will be responsible for managing the cash and bank transactions of the designated business units. Reporting to the Finance Manager, this role is integral to ensuring the accuracy and completeness of cash-related financial records, maintaining compliance with accounting standards, and providing timely reconciliations and insights to support efficient financial operations. The Cashbook Clerk will contribute to the division's overall financial integrity by managing cash flows and ensuring smooth daily financial transactions.

Role responsibilities are:

General Ledger Management:

• Oversee cashbook functions, ensuring accurate recording and reconciliation of cash transactions.
• Perform daily bank reconciliations and investigate discrepancies promptly.
• Manage and reconcile petty cash accounts, ensuring proper documentation and controls.
• Monitor credit card transactions, ensure compliance with company policies, and perform monthly reconciliations.
• Maintain accurate general ledger accounts, ensuring timely and error-free recording of financial transactions.
• Support fixed asset management, including depreciation and amortization schedules.
• Assist in month-end and year-end closings, focusing on cash-related accounts and balances.

Financial Reporting and Analysis:

• Conduct variance analyses and provide actionable insights into financial performance.
• Generate and present financial reports to management, emphasizing key findings and recommendations.
• Perform ad hoc financial analysis and reporting as needed.

Financial Controls and Compliance:

• Develop and implement internal controls to safeguard company assets and ensure financial integrity.
• Proactively identify and mitigate new operational and financial risks.
• Stay updated on accounting regulations and ensure compliance with statutory reporting requirements.
• Contribute to the development and refinement of financial policies and procedures.

Audit

• Collaborate with external auditors, providing necessary documentation and support during audits.
• Prepare audit files and perform analytical reviews for independent reviews.
• Ensure audits are completed within planned timelines.
• Serve as the liaison with external auditors.

Team Collaboration:

• Work closely with the finance team to streamline cashbook and reconciliation processes.
• Act as a key point of contact for queries related to cash and banking.
• Provide training and guidance on cashbook processes and internal controls to relevant stakeholders.
• Collaborate with cross-functional teams, including finance, operations, and management, to analyze financial data and drive process improvements.
• Act as a key point of contact for financial queries and provide guidance to stakeholders.

Role requirements are:

• Bachelor's degree in Accounting, Finance, or a related field.
• A preference for a professional accounting qualification (e.g., CA, SAIPA, ACCA, CIMA, CPA etc).
• At least 3 years of experience with a strong focus on cash management and reconciliations.
• Solid knowledge of accounting principles and IFRS.
• Experience in the technology sector or sustainable/environmental industries is advantageous.
• Proficient in financial management software, and ERP systems (NetSuite experience advantageous).
• Excellent analytical and problem-solving skills, with the ability to interpret complex financial data.
• Demonstrated capability to work effectively in a team environment.
• Ability to work well under pressure and deliver to tight deadlines.
• Exceptional attention to detail, with a commitment to accuracy and reliability.
• Effective communication skills, both written and verbal, to present financial information clearly and concisely.