Current Opportunities at Allan Gray Orbis Foundation

Purpose of Role    

• The Events & Logistics Coordinator plays a pivotal role in ensuring the seamless planning and execution of successful events, while also being responsible for maintaining a well-functioning office environment. This multifaceted position involves coordinating event logistics, managing office supplies and facilities, as well as making travel and accommodation arrangements for both employees and guests.

Objectives of Role    
Events coordination

• Plan, organise, and execute events, conferences, seminars, workshops, and other company gatherings.
• Coordinate event logistics, including venue selection, audiovisual equipment setup, catering, transportation, and accommodation for attendees and speakers.
• Develop event timelines and work closely with internal teams and external vendors to ensure all aspects of events run smoothly.
• Manage event budgets, negotiate contracts with suppliers, and track expenses to ensure cost-effectiveness.
• Oversee event registration and handle participant inquiries before and during events.
• Collaborate with strategic communications teams for event-related branding and communication requirements.

Travel, Transfers and Accommodation

• Arrange travel itineraries and accommodation for employees and external stakeholders.
• Coordinate airport transfers and transportation for business-related trips.
• Maintain travel records and receipts, ensuring compliance with the company's travel policies.

Office and Logistic Management

• Coordinate and manage event logistics, ensuring supplies, equipment, and resources are readily available and well-maintained.
• Handle procurement and inventory management of office supplies, furniture, and other necessary materials.
• Oversee facility maintenance, including liaising with vendors for repairs and upkeep of the building.
• Ensure a professional and welcoming atmosphere for employees and external stakeholders.
• Manage office calendars, scheduling meetings, and organising conference rooms.
• Provide assistance to Executive Assistant and Leadership team when needed

Experience and Qualifications    

• Tertiary qualification in Event Management, Hospitality, Business Administration, or related fields preferred.
• Minimum of 2-3 years’ experience as an Events Coordinator, or similar role with strong logistics and travel, accommodation bookings background.
• Proficient in project management and office software (MS Office).

Competencies    

• Excellent organisational skills with the ability to multitask and prioritise responsibilities effectively.
• Strong attention to detail and problem-solving skills to ensure smooth event execution and office operations.
• Ability to work both independently and collaboratively within a team.
• Exceptional communication and interpersonal skills to collaborate with internal teams, vendors, and external stakeholders.
• Ability to thrive in a fast-paced environment and handle tight deadlines.

Closing Date    
2023/08/03

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Purpose of Role    

As part of the Shared Services Finance Team, Accountants will, be responsible for managing accounting tasks and performing financial management duties that contribute to the overall efficient operation of the function, add value to the financial management processes and deliver timely and accurate financial information that supports decision making. The four functional roles, the allocation of which will be determined by the Shared Services Finance Lead are:

• Budgeting and MIS
• Accounts Payable and Fixed Assets
• Banking & Cash and Credit Card
• Month End Reporting, Accounts Receivables, and Intercompany Transactions

Objectives of Role    
Customer Excellence

• Work closely with the relevant stakeholders to set expectations and provide services exceeding the agreed standard.
• Contribute to customer satisfaction for services delivered by the Shared Services Finance Team.
• Assist with identifying problems in your area of responsibility, and that of the Shared Services Finance team, and discussing possible solutions to achieve customer excellence

As the Shared Services Accountant, you will be responsible for performing the following activities within the different finance functional areas as per allocation:

• Budgeting and MIS
• Oversee upload of Entity budgeted numbers from budgeting system to Sage.
• Assist the Finance Lead in the design and implementation of Finance MIS solutions (standard reports).
• Support the Financial Lead in documentation of financial systems, processes, and controls
• Ensure efficient and effective system for maintaining, storing, and retrieving financial documentation
• Provide financial information for entities to make daily decisions on their operations.
• Integrate financial information from multiple sources.
• Provide easy access to financial information in summarised form.
• Enable financial analysis using applicable systems.
• Compare historic and current financial activity and report these to the Finance Lead/Entities/Finance Business Partner, as required

Accounts Payable and Fixed Assets

• Ensure that the purchase-to-pay process is executed in an accurate, efficient, and timely manner, and ensure that the necessary approvals are obtained from entities
• Manage the purchase order process with centralised suppliers
• Perform due diligence processes on new suppliers
• Manage end-to-end foreign supplier process
• Review and approve payment batches on the Accounts payable system
• Perform creditors reconciliation and resolve any discrepancies with suppliers
• Recommend improvements to procurement processes and systems
• Manage supplier database, including annual review of suppliers
• Run and approve depreciation journal entries
• Review and approve physical disposal of assets
• Develop the asset verification plan
• Provide analysis to support procurement targets and policies
• Provide required schedules and documentation in support of the annual audit processes

Banking & Cash, Credit Card, and Investments

• Review and verify Payment batches on Banking platform
• Review and approve Bank reconciliations
• Review Credit Card reconciliations
• Implement process and system improvements to streamline processes
• Prepare monthly cash flow forecasting and update cash flow forecasting on a regular basis
• Transfer funds between current and call accounts in accordance with agreed levels
• Complete the withdrawal forms from the investment portfolio
• Open new bank accounts and amend bank signatories.
• Submit payment instructions request for payments above daily limits or bank signatories’ limits to the bank.
• Process Investments with Allan Gray (Pty Ltd), where applicable
• Equity Investments and withdrawals, where applicable
• Prepare and generate payment batches on online banking
• Prepare and post journal entries on sage
• Review and release journals entries on sage
• Manage the expense claims and business advance processes
• Manage business advance reconciliations
• Provide required schedules and documentation in support of the annual audit processes
• Month end reporting, Accounts Receivables, and Intercompany Transfers
• Manage the month end close process.
• Perform assigned tasks in accordance with month end schedules.
• Review and perform reconciliations to ensure the completeness and accuracy of records
• Support process improvements initiatives to achieve a timely month end close
• Perform year-end process, prepare, and approve general ledger reconciliations, and generate and review the trial balance
• Upload the final trial balance and prepare annual financial statements.
• Run and Review the VAT reports.
• Identify and allocate intercompany expenses incurred by Shared Services on behalf of the member entity
• Process and approve invoices on account receivable model for services rendered on behalf of the member entities
• Generates intercompany transactions balance report with entity and resolve any discrepancies
• Provide required schedules and documentation in support of the annual audit processes

Experience and Qualifications    

• Relevant Financial Accounting/Management Diploma or Degree
• At least 5 years functional experience.
• Proven record of competence in all relevant finance processes and systems
• Strong accounting skills.
• Broad understanding of philanthropic operations and practices
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Ability to learn new applications/software systems effectively and efficiently

Competencies    

• Identification with the AGGP Africa Vision, Mission and Values
• Customer oriented service mindset
• Highly detail oriented; analytical
• Rule-abiding, risk-averse
• Enthusiastic collaborator
• Strong results orientation and drive
• Able to work on multiple assignments
• Time management and planning skills

go to method of application »

Purpose of Role    

As part of the Shared Services Finance Team, Accountants will, be responsible for managing accounting tasks and performing financial management duties that contribute to the overall efficient operation of the function, add value to the financial management processes and deliver timely and accurate financial information that supports decision making. The four functional roles, the allocation of which will be determined by the Shared Services Finance Lead are:

• Budgeting and MIS
• Accounts Payable and Fixed Assets
• Banking & Cash and Credit Card
• Month End Reporting, Accounts Receivables, and Intercompany Transactions

Objectives of Role    
Customer Excellence

• Work closely with the relevant stakeholders to set expectations and provide services exceeding the agreed standard.
• Contribute to customer satisfaction for services delivered by the Shared Services Finance Team.
• Assist with identifying problems in your area of responsibility, and that of the Shared Services Finance team, and discussing possible solutions to achieve customer excellence

As the Shared Services Accountant, you will be responsible for performing the following activities within the different finance functional areas as per allocation:

• Budgeting and MIS
• Oversee upload of Entity budgeted numbers from budgeting system to Sage.
• Assist the Finance Lead in the design and implementation of Finance MIS solutions (standard reports).
• Support the Financial Lead in documentation of financial systems, processes, and controls
• Ensure efficient and effective system for maintaining, storing, and retrieving financial documentation
• Provide financial information for entities to make daily decisions on their operations.
• Integrate financial information from multiple sources.
• Provide easy access to financial information in summarised form.
• Enable financial analysis using applicable systems.
• Compare historic and current financial activity and report these to the Finance Lead/Entities/Finance Business Partner, as required

Accounts Payable and Fixed Assets

• Ensure that the purchase-to-pay process is executed in an accurate, efficient, and timely manner, and ensure that the necessary approvals are obtained from entities
• Manage the purchase order process with centralised suppliers
• Perform due diligence processes on new suppliers
• Manage end-to-end foreign supplier process
• Review and approve payment batches on the Accounts payable system
• Perform creditors reconciliation and resolve any discrepancies with suppliers
• Recommend improvements to procurement processes and systems
• Manage supplier database, including annual review of suppliers
• Run and approve depreciation journal entries
• Review and approve physical disposal of assets
• Develop the asset verification plan
• Provide analysis to support procurement targets and policies
• Provide required schedules and documentation in support of the annual audit processes

Banking & Cash, Credit Card, and Investments

• Review and verify Payment batches on Banking platform
• Review and approve Bank reconciliations
• Review Credit Card reconciliations
• Implement process and system improvements to streamline processes
• Prepare monthly cash flow forecasting and update cash flow forecasting on a regular basis
• Transfer funds between current and call accounts in accordance with agreed levels
• Complete the withdrawal forms from the investment portfolio
• Open new bank accounts and amend bank signatories.
• Submit payment instructions request for payments above daily limits or bank signatories’ limits to the bank.
• Process Investments with Allan Gray (Pty Ltd), where applicable
• Equity Investments and withdrawals, where applicable
• Prepare and generate payment batches on online banking
• Prepare and post journal entries on sage
• Review and release journals entries on sage
• Manage the expense claims and business advance processes
• Manage business advance reconciliations
• Provide required schedules and documentation in support of the annual audit processes

Month end reporting, Accounts Receivables, and Intercompany Transfers

• Manage the month end close process.
• Perform assigned tasks in accordance with month end schedules.
• Review and perform reconciliations to ensure the completeness and accuracy of records
• Support process improvements initiatives to achieve a timely month end close
• Perform year-end process, prepare, and approve general ledger reconciliations, and generate and review the trial balance
• Upload the final trial balance and prepare annual financial statements.
• Run and Review the VAT reports.
• Identify and allocate intercompany expenses incurred by Shared Services on behalf of the member entity
• Process and approve invoices on account receivable model for services rendered on behalf of the member entities
• Generates intercompany transactions balance report with entity and resolve any discrepancies
• Provide required schedules and documentation in support of the annual audit processes

Experience and Qualifications    

• Relevant Financial Accounting/Management Diploma or Degree
• At least 5 years functional experience.
• Proven record of competence in all relevant finance processes and systems
• Strong accounting skills.
• Broad understanding of philanthropic operations and practices
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Ability to learn new applications/software systems effectively and efficiently

Competencies    

• Identification with the AGGP Africa Vision, Mission and Values
• Customer oriented service mindset
• Highly detail oriented; analytical
• Rule-abiding, risk-averse
• Enthusiastic collaborator
• Strong results orientation and drive
• Able to work on multiple assignments
• Time management and planning skills

Closing Date    
2023/07/27

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• As part of the Shared Services Finance Team, the Junior Accountant will be responsible for supporting the Accounts Payable and Beneficiary Allowance activities of the department.

Objectives of Role    
Customer Excellence 

• Work closely with the relevant stakeholders to set expectations and provide services exceeding the agreed standard.
• Contribute to customer satisfaction for services delivered by the Shared Services Finance Team.  
• Assist with identifying problems in your area of responsibility, and that of the Shared Services Finance team, and discussing possible solutions to achieve customer excellence.

As the Shared Services Junior Accountant for Beneficiary Fees and Allowance you will be responsible for supporting the Beneficiary Allowances Officer in performing the following activities:

• Monthly allowances payment process 
• Prepare allowance schedule.
• Once approved, upload schedule on the payroll system
• Upload of payroll report on online banking and generate payment batch

University fees and books suppliers’ payment

• Request of students' accounts statements from universities and book suppliers
• Prepares reconciliation for university fees and other allowances and allocate amounts to each student per approved funding.
• Once approved, generate payment batch on online banking.

Grant funding allowances

• Prepare grant funding allowance schedule.
• Once approved, generate payment batch on online banking
• Prepare and post journals entries on sage.

 Supplementary activities 

• Gather information on allowances that will input into the following year's allowance parameters.
• Research prices of prescribed books for the various fields of study
• Research cost of uniforms and related costs.
• Maintain historic data that will aid in decision making and tracking.
• Provide institutions with beneficiary list on an annual basis.
• Generate permission letters for beneficiaries in respect of uniforms and prescribed books or as applicable.
• Compile monthly allowance reports for Beneficiaries.
• Respond to requests for ad-hoc reports and/or standard reports.

Experience and Qualifications    

• Relevant Financial Accounting/Management Diploma or Degree At least 2 years functional experience.
• Proven record of competence in all relevant finance processes and systems
• Strong accounting skills
• Broad understanding of philanthropic operations and practices
• Proficiency with Microsoft Word, Excel and Powerpoint.

Competencies    

• Identification with AGGP Africa Vision, Mission and Values and Customer-oriented service mindset
• Highly detail-oriented, analytical
• Rule-abiding, risk-averse
• Enthusiastic collaborator
• Strong results orientation and drive
• Able to work on multiple assignments.
• Time management and planning