Current Opportunities at BDO South Africa

Description

• The purpose of the role is to provide secretarial and administrative support to facilitate the smooth operation of the Pretoria office. The employee will be primarily responsible for performing personal assistant functions, preparing tenders and proposals, process the acceptance and resignation of clients through CRM for the creation of engagement codes and debt collection activities.

Personal assistant functions

• Organise and maintain Partners diaries.
• Set up and co-ordinate meetings for the Partners.
• Prepare and modify documents including correspondence, reports, emails, and presentations as per the requirements including getting signatures as well as e-signatures.
• Creating Expense claims for Partners and making sure they are paid (PO’s).
• Handle incoming calls, filtering and prioritizing messages, and ensuring timely responses for partners.
• Preparation of tenders and proposals
• Action request for a proposal.
• Request AFS and company group structure.
• Research clients.
• Confirm CIPC information.
• Confirm Partner and Audit manager participation.
• Initiated risk assessment CRM process.
• Prepare proposal according to partner and BDO requirements.
• Finalise fee with Partner and Manager.
• Forward finalised proposal to the prospective client and follow up regarding the outcome.
• Update pipeline document.
• Process the acceptance of clients (Microsoft D365)
• Set up engagement letter for (Audit)
• Send client letter requesting permission to contact auditor (Audit)
• Request for information regarding acceptance of a prospective client to predecessor auditors. (Audit)        
• Process Client Risk Management on D365 from start to finish (Audit, BSO and Tax).
• Open engagements on Maconomy (Audit).
• Arrange for budgets to be loaded on Maconomy (Audit)
• Process the re-acceptance of clients (Microsoft D365)
• Set up engagement letter for (Audit)
• Process Client Risk Management on D365 from start to finish (Audit, BSO and Tax).
• Open engagements on Maconomy (Audit).
• Arrange for budgets to be loaded on Maconomy (Audit)
• Process the resignation of clients for Audit, BSO, Statucor and Tax
• Process registration when instructed by Partner (Microsoft D365)
• Confirm on Maconomy that engagements are closed and if not closed, close engagement.
• Confirm with service line manager that there are no outstanding fees
• Log ticket with Risk to make client in-active on Maconomy.
• Prepare and forward letter of Auditor resignation to Statucor for lodgement with CIPC and to collect files (if required)
• Invoicing Audit, BSO and Tax
• Assisting Partners, Managers with invoicing and crediting.
• Ensuring that credit notes are reconciled.
• WIP processing for Audit, BSO and Tax
• Assisting Partners and all regarding above
• Draw reports when requested.
• IRBA Data Audit and BSO, BSO and Tax
• Assisting Audit Partners when required.
• Assist BSO with completing IRBA data and closing codes.
• Update IRBA info on the client card.
• Secondary functions
• Preparation of Annual Financial Statements copies for clients.

Requirements

• BCom or Admin qualification
• 2 Years experience in similar role.

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Description
Primary Purpose of the Job

• The Junior Procurement Specialist will support the Procurement Manager in drafting effective procurement strategies, finding cost-effective deals and suppliers, managing the operations within the supply chain management function, from initial requisition to invoice payment, while adhering to governance and managing the expectations of internal stakeholders. The Junior Procurement Specialist will manage multiple commodities within BDO. 

Main Duties and Responsibilities

• Support the Procurement Manager with the development and implementation of procurement strategies that are inventive, innovative and cost-effective.
• Assist with implementation of procurement policies and standard operating procedures.
• Perform monthly analysis on commodity spend and provide insights to the Procurement Manager on the performance. Ad hoc reporting will be required on a required basis.
• Ensure that the savings achieved are updated on the savings matrix.
• Implement sourcing strategies that will reduce the total cost of ownership.
• Assist with training and support for internal staff on procurement policy and procedures.
• Source and engage reliable suppliers and vendors, including the management of the tender and supplier due diligence process.
• Communicate with suppliers and ensure that suppliers are conforming to the required purchasing standard as set out in the Procurement policies
• Regular engagement with internal stakeholders to look at ways on how you can influence spend within their areas
• Regular supplier engagement to ensure contract renewals are done timeously.
• Assist in monitoring supplier service levels and ensuring that suppliers adhere to agreed service. Where the service levels are not met, provide a remedial plan on how it will be rectified.
• Regular supplier reviews to be conducted.
• Build and maintain long-term relationships with vendors and suppliers.
• Update and maintain the approved vendor database, remove vendors that no longer meet procurement standards and ensure that general/ad-hoc vendors are eliminated
• Work closely with the legal and risk team to review existing contracts with suppliers and vendors to ensure on-going feasibility and perform annual supplier audits and due diligences including performance evaluations.
• Support the oversight of the purchase order approval process to ensure that purchase orders are approved timeously, accounted for correctly, approved by the right levels of seniority according to the delegated levels of authority and within set budget levels.
• Facilitate in obtaining necessary approvals for out of budget expenditure.
• Ensure that the company’s procurement is in line with the requirements of the Broad Based Black Economic Empowerment Codes as it relates to Supplier and Enterprise Development and ensure that certificates are updated and only suppliers at the minimum defined BEE levels are engaged with and that the BEE codes are interpreted and implemented correctly as far as procurement is concerned. Maintain the BEE certificate database and assist with BEE audits and reporting for the procurement pillar.
• Assist the Procurement Manager with the insurance renewal and claims process

Requirements

Qualifications, Experience, Knowledge and Skills

Qualifications

• A B-Degree/Diploma in Procurement or Commerce.
• MCIPS or studying towards MCIPS designation

Experience

• 3-5 years Group Services Procurement experience or a similar role
• Demonstrated experience in developing and implementing sourcing and commodity strategies

Knowledge 

• Knowledge of Procurement
• Financial knowledge
• Experience with ERP platforms
• Analytical tools
• Negotiation tactics

Competencies:

• Technical and Behavioural 

Technical Competencies

• Proficient in Excel, Word and Teams
• Knowledge of ERP platforms.
• Good verbal and written Communications Skills
• Strong analytical and problem-solving skills
• Project Management
• Stakeholder Relationship Management
• Multiple Commodity Management Skills
• Strong Negotiation Skills
• Contract Management Skills

Behavioural Competencies

• Good analytical and problem-solving skills
• Ability to work as a team member.
• Good oral and written communication skills
• Time Management
• Innovative
• Ethical Behaviour
• Should be able to operate under pressure

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Description
Tax Internship 

BDO’s Tax offers:

• Structured, output-based environment
• Grow your knowledge and experience from student to employee.
• Open the door to join a dynamic and fast-growing team.
• Meet, Interact, and develop relationships with, BDO SA managers and partners
• Stretch yourself personally and professionally.

Requirements
We have an opportunity available for a graduate who meet the following criteria:

Requirements:

• Completed Diploma/Degree in Tax or equivalent
• Sound Knowledge of the Tax legislation and Tax law
• Maximum 6 months working experience in RELEVANT AREA
• Must not be completing or have completed any prior internship

Competencies:

• Excellent command of English, both written and spoken
• Exceptional communication skills
• Ability to work independently
• Attention to quality and detail
• Strong teamwork skills

Eligibility:

• This is a 12-month fixed-term contract
• You must be unemployed and have never completed a Tax internship before