Current Vacancies at Aspen Pharma Group

Description

• Assist Finance Lead: Costing and Management Accounts in preparing final costs for tenders and budgets.
• Prepare preliminary costs and commercial evaluations for various business decisions.
• Prepare standard cost variance analysis on reporting variances.

Requirements

Cost Accounting

• Assist with budgets, tenders, and reviews.
• Prepare product and preliminary costings, specific cost impacts and carry out associated procedures.
• Record cost information for use in expenditure control
• Maintain financial system integrity, including checking signal codes are applied correctly and product costs are complete and accurate.
• Maintain costing database.
• Implement and review changes to item master.
• Applied marginal costing where applicable for transfer pricing.
• Ensure all transfer pricing mark ups are adhered to.
• Roll up new products.
• Assist in month end closure of the General Ledger and other reconciliations, as required.

Analysis and Reporting

• Perform and report on feasibility studies.
• Analyse and report on changes in products, materials, and methods to determine effects on cost (commercial evaluations)
• Conduct and report on cost review and analysis and on benchmarking and trend analysis
• Analyse and advise on factors affecting prices and profitability.
• Prepare and provide reports on standard cost variances.

Operational Input

• Provide technical and operational input on operational planning of the unit and on the prioritization of objectives.
• Indicate required changes in resources to enable achievement of work objectives.
• Monitor and control the use of assets and resources within area of responsibility.
• Apply advanced understanding of area of specialization.
• Analyse concepts and suggest streamlined procedures.
• Provide information for reports, as required by Supervisor.
• Compile standardized reports and consolidate documents.
• Comply with document filing requirements and maintain and update records and systems as required.
• Update SOPs on a continual basis
• Undertake IT improvement projects, where required.

Skills Required

Background/experience

• 4 to 6 years’ experience in an accounting role in a manufacturing organization
• BCom Degree in Financial Field or equivalent

Specific job skills

• Computer literacy: proficiency in Excel, Word, PowerPoint, and a fully integrated ERP system

Competencies

• Offering Insights
• Maintaining Accuracy
• Managing Performance
• Interrogating Information

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Overview 

• Monitor manufacturing compliance to GMP and statutory requirements
• Monitor adherence to guidelines, procedures and document controls
• Deliver expected value stream targets as per business requirements
• Facility GMP compliance
• Team and process development

Responsibilities

Staff development

• Train new Pharmacists and PMAs on SOPs in transition period
• Ensure pharmaceutical and supervisory team training is compliant
• Oversee staff professional development to ensure team value add is realized
• Facilitate training sessions as required
• Mentorship and guidance to pharmaceutical teams

Product release management

• Facilitate end to end product release process withing production department
• Deviation management and adherence to daily, weekly targets
• Raise deviations, complete forms and investigations as required and implement corrective action
• Facilitate incident review process
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution
• Ensure deviation owner allocation and re-allocation in accordance to priorities
• Ensure CAPA actions are implemented (deviations, CAPAs, Change controls)

Process and system improvements

• Continuously review process impacting manufacturing and release to identify and implement optimization measures to improve efficiency and effectiveness
• Manage, review and approve change control programs and deviations/ concessions comply to standards and specifications
• Optimise processes and identify gaps in policies/ procedures
• Drive CAPA investigations in area of focus
• Implement and maintain KPIs and trackers supporting business objectives

Planning

• Plan and prioritise own and team daily, weekly and monthly activities
• Determine, request and use resources/ assets optimally
• Align activities with business and customer product release priorities

Stakeholder management

• Key interface between production and support departments with main interface being with the QA department
• Customer interface as needed to share information, feedback on open items,  
  retrieve guidance and facilitate priorities

GMP Compliance

• Facilitate and support audit management
• Enforce and control area compliance (personnel, documentation, process, product)
• Ensure production process adherence to standards and specifications
• Enable teams and process to achieve documentation and deviation right first time targets

Requirements

Background/experience

• BPharm Degree
• 1-3 years’ related work experience
• Pharmaceutical manufacturing experience

Specific job skills

• Comprehensive knowledge of pharmaceutical manufacturing, standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives

Competencies

• Leadership
• Managing complex task and integration of multiple variables
• Interrogating information
• Meeting deadlines
• Finalising output
• Taking action

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Description

Fine Chemicals requires the services of a highly competent R&D Support Analyst for the Technical Support & Development Department.  To qualify for this position suitable candidates must fulfill the following requirements.

JOB REQUIREMENTS:   

• Educational requirement is a Formal Tertiary Qualification in Chemistry - National Diploma or BTech.
• Minimum of 3-5 years’ experience in a pharmaceutical laboratory.
• Thorough knowledge and understanding of cGMP (current Good Manufacturing Practice) and the manufacture of Active Pharmaceutical Ingredients (APIs).
• Must be computer literate, MS Windows, i.e. Word, Excel, Outlook PowerPoint, etc.
• Good practical and theoretical knowledge of analytical chemistry.
• Proven problem-solving skills and techniques.

BASIC JOB FUNCTIONS (Brief Summary):             

• Analysis of equipment cleaning samples, raw materials, in-process, and final bulk product samples according to standard operating procedures and test methods.
• Carry out analysis and activities in a safe manner in accordance with OHSE and Good Laboratory practice guidelines.
• Analytical support to the TSD department as and when analysis feedback is required on samples.
• Complete analysis on time as per set target times and dates.
• Ensure tasks are performed in a manner that is compliant with Good Laboratory Practice and that other Regulatory guidelines are adhered to.
• Assist the Quality Control Department with analytical analysis should all TSD operational requirements be met.

PERSONAL ATTRIBUTES (Brief Summary):           

• Good organisational skills, with a hands-on and honest approach.
• Good interpersonal skills.
• Exceptional attention to detail and accuracy.
• Good communication (written and verbal) and excellent report-writing skills.
• Ability to critically evaluate data and work under pressure.
• Ability to perform tasks concurrently even if it means working late or overtime. 

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COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.
Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.
The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

OBJECTIVE: To perform general administrative tasks

KEY RESPONSIBILITIES

Operational Activities

• Execute daily tasks and work instructions according to the relevant SOP's
• Operate computer systems by capturing data, printing standard reports, etc.
• Perform reconciliations of data
• Conduct cyclical counts as and when required
• Update and maintain databases
• Review and manually update SOP’s as and when required
• Generate reports as per instruction
• Verify and interpret the accuracy of data and audit documentation
• Ensure that all relevant documentation gains the necessary signatures for completion
• Maintain accurate filing and retrieval of Documentation
• Schedule appointments and answer telephones as and when required
• Perform any other administrative tasks relating to your work as and when required
• Communicate with internal and external stakeholders to achieve work objectives

Human Resources (Compliance to Labour Legislations and In-house Best Practice)

• Familiarise yourself with at all times act in accordance with the company policies and
  procedures
• GDP/GWP Compliance 
• Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
• Comply with GDP/GWP requirements as outlined by company SOP’s and written instructions in all tasks and activities
• Ensure that products are stored according to the required SOP’s and documentation

Health, Safety and Environmental Standards

• Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific SHE appointment as and when required.
• Report any unsafe or unhealthy situations to SHE representative or Line Manager
• Report any incident to the SHE representative or Line Manager which may affect your health or cause injury

EDUCATION & EXPERIENCE

• Matric/Grade 12
• Computer Literate
• 1-3 years administrative experience

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Job purpose

• To support the compilation and review of quality and regulatory documentation for regulatory submissions.
• Ensure the effective quality and regulatory change management for products manufactured by facilities contracted by Aspen SA Operations.

Responsibilities

Regulatory Compliance

• Regulatory affairs evaluation and approval of Change Requests for relevant Aspen SA manufacturing and CMO sites.
• Compile data packs for new product introduction projects or variations that are compiled for Aspen manufacturing sites or CMOs.
• Define implementation timelines for post registration variations for Aspen SA Operations and CMO products to ensure variations are submitted in accordance with business requirements.
• Provide regulatory intelligence and guidance on regulatory strategies for site projects.
• Ensure compliance with regulatory guideline requirements pertaining to product registrations and variations.
• Maintain and oversee the control of the product dossier IP where Aspen SA Operations is the MAH.

QS Management

• Preparing and adhering to relevant process flows and SOP’s regarding quality system responsibilities.
• Timeous management of records in the relevant Change Management Quality System,
• Review and approval of required master documentation from relevant change request
• Support any quality related processes in quality risk management, documentation management, or master data requests for Aspen SA Operations
• Drive continuous improvement projects to improve efficiency and compliance within Aspen SA Operations.

 Sub-contractor Change Management

• Quality and Regulatory evaluation of Change requests for manufacturers/ distributors contracted by Aspen SA Operations
• Advising and follow up on execution of supporting data required to ensure regulatory and quality compliance for change requests.
• Ensure that CMOs comply with the latest regulatory GMP and product registration requirements

Skills Required

Background/experience

• Matric/ Grade 12
• BPharm Degree (Baccalareus Pharmacia)
• 2-3 years of experience in Pharmaceutical Manufacturing and/ or Quality Assurance Environment
• Sound knowledge of Good Manufacturing and Good Documentation Practices
• Knowledge of Regulatory Affairs and product dossiers
• Computer literate

Specific job skills

• Strong working knowledge of pharmaceutical manufacturing
• Pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives.
• Ability to liaise with different people and build relationships.

Competencies

• Offering Insights
• Taking Action
• Investigating Possibilities
• Communication skills

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Job purpose

• Manage warehouse enquiries that are inventory related.
• Provide a flexible, reliable, and efficient inventory and system support with fast turnaround time and timeous communication.
• Systematically reduce the handling of product to minimize damages and losses.
• Track and manage inventory accuracy by planning and managing regular cycle counts in warehouses to ensure that physical stock matches systematic stock at all times.
• Investigate and report on cycle count variances and possible root causes.
• Propose and manage inventory accuracy initiatives.
• Assist in the planning and management of full stock counts (mid-year and financial year-end).
• Manage and coordinate stock ageing reports to determine whether the stock needs to go for retesting or for destruction.
• Track and Trend daily stock accuracy between EWM and ERP
• Resolve any discrepancies between physical stock and systematic stock.
• Drive adherence to all housekeeping and warehouse KPI’s.
• Maintain a safe and healthy work environment by establishing, following, and enforcing standards and procedures and complying with legal regulations (GMP/GWP standards)

Responsibilities

Inventory and Systems Health

• Drive and assist in scanner training and awareness in the warehouse.
• Perform monthly and quarterly warehouse audits on inventory and system health.
• Track, trend, and report on stock ageing.
• Drive the destruction process with warehouse managers and controllers.
• Track, trend, and report on overdue open reservations.
• Manage and report on open and overdue STO’s to drive stock accuracy.
• Message Queue Management – Assist in resolving queues and also training others on how to resolve message queues.
• Interim Bin Management and Reporting – No Stock should be interim bins longer than 3 days. Interim bins to be empty for stock takes.
• Cycle and stock counting – Manage and plan cycle and stock counts and ensure they are done on scanners. Develop and implement cycle count plan. Develop and implement mid-year and year end stock take plan. Support and resolve queries raised during cycle and stock counts.
• Difference Analyzer – Manage difference analyzer.
• Internal Systematic Movements – Track, trend, and report on stock variances on a monthly basis.
• Support in preparation for and during financial, legal and compliance audits in the warehouse
• Completes system updates and quarterly/annual audit work and preparation.
• Drive training and adherence to business rules to support stock rotation in the warehouse.
• Manage and drive stock accuracy in the warehouse to support Material Requirements Planning and production.
• Support in scoping and executing critical improvement projects within supply.
• Manage and report on Obsolete and slow-moving stock.
• Update Material Master and Bin Master as required.
• Drive standardization and adherence to inventory and system policies and standards. Ensure returns are processed quickly and accurately.

Business Support

• Manage, resolve, or escalate all warehouse queries around inventory and systems performance in a timely manner.
• Manage, resolve, or escalate all stakeholder queries around inventory and systems performance in a timely manner.
• Identify skills and system gaps and create or update training documents to mitigate.
• Train users on new processes and system.
• Drive training and or refresher training to empower and upskill warehouse users.
• Alerts and reports to management on process and system failures.
• Support the Warehouse Managers with the maintenance master data in ERP.
• Work closely with cross-functional teams to integrate inventory management with other business processes.
• Manage and implement ad hoc requests and projects from Management.
• Proactively control the risks associated with inventory.
• Ensure that the Standard Operating Procedures relating to the management and control of inventory are known, understood, and followed. 

Inventory Projects

• Drive continuous improvement for inventory and systems.
• Ensure training occurs for new inventory and systems improvement plans.
• Implement, manage, and monitor inventory accuracy projects.
• Collaborate and communicate with various departments on their inventory and system needs.
• Drive automation of processes for inventory and systems.
• Participate in Material Master Clean-up and maintenance projects.
• Plan, implement, execute, and maintain physical inventory count team across warehouses.
• Review and recommend to ERP Master Data to drive system and process optimization (e.g. lot sizes, total replenishment lead time, ERP controllers etc.)

Requirements

Skills Required

Background/experience

• Minimum National Diploma in Supply Chain Management, Industrial Engineering, Logistics or similar (Bachelors degree preferred)
• 3 - 5 years relevant experience in a supply chain or warehouse clerical role

Specific job skills

• Knowledge of Pharmaceutical, Food and or FMCG manufacturing processes and operations environment.
• A sound knowledge of relevant quality working standards & safe working procedures as well as the requirements of the Health and Safety legislation (OHS Act and in accordance with your specific SHE appointment), also including GWP and / or cGMP, GDP, and safe work practices.
• Proficient in Microsoft Office Suite (including Excel), SAP, warehouse management systems and database systems.
• Experience in inventory control process

Competencies

• Meeting Deadlines
• Planning and organizing
• Flexible and Adaptive to Change
• Operations Analysis
• Collaborative Approach
• Problem-solving
• Time Management
• Accuracy and attention to detail
• Strong numeracy skills
• Supply Chain
• Inventory Management
• Warehouse Management Systems (WMS)
• Enterprise Resource Planning (ERP)
• Planning and Organizing