Vacant Jobs at Alstom

PURPOSE AND MISSION OF THE JOB:

• Ensure to the Project Manager the proper contribution of procurement to the project stakes
• Ensure to the Sub-System Manager (SSM) the proper contribution of procurement to the sub-system stakes
• Ensure that the Project contributes to the Platform procurement objectives.

NETWORK & LINKS

EXTERNAL:

• Procurement local/central team,
• Project core team
• SPDs of the involved sites
• SSMs and respective teams

INTERNAL:

• With suppliers when relevant

RESPONSIBILITIES

DEFINE AND IMPLEMENT THE PROJECT PROCUREMENT STRATEGY IN FULL RESPECT OF QUALITY COST DELIVERY (QCD) COMMITMENTS

• At project start, get QCD Procurement Commitment as built at tender phase in the respective Leading Units (LU) and Participating units (PU), secure the commitments are well understood by the SSMs & Procurement Teams
• Define the Project Procurement strategy with the Procurement Platform Director (PPLD), based on the Product Procurement strategy, into a Project Procurement Management Plan, approved by Procurement stakeholders (Domain, Platform/Solution).
• Ensure the Project Procurement strategy is shared, understood, applied by the procurement teams and the SSM,
• In collaboration with Legal Department, build and publish the specific legal requirements to be applied for the project (i.e. Project Specific agreement, Request For Quotation (RFQ) letter), ensure good use and application by stakeholders (at Business Awards, contract validation, derogation validation)

COORDINATE, CONSOLIDATE AND SECURE PROCUREMENT ACTIVITIES, PERFORMANCE & EFFICIENCY ON WHOLE PROJECT

• Manage buyers working on the project for a proper contribution to the project QCD (functional report)
• Organize Procurement launch meeting involving PM, SSMs, Procurement,
• Have a general vision of the Project’s / suppliers' progress, stakes and difficulties. Define and agree with Procurement and SSMs the corrective measures and ensure those are led,
• Orchestrate Contract creation and contract execution activities,
• With PrCM support, and according to Project manual, arrange Supplier contract meeting at Project level to review progress of Supplier Contract creation and Contract Execution activities against planning and previous review to avoid impact on project execution. Govern cross-functionally AT/supplier compliance against their respective contractual rights/obligations and identify early cross-functional identification of challenges/risks during supplier contract execution to implement corrective actions pro-actively and avoid claim situations
• According to Claim process RACI, contribute to ensure Alstom´s rights via offensive claims; and protect Alstom´s rights against defensive claims
• Define proper processes and tools including reporting and ensure application on the whole project
• Ensure Business Award decision compliancy with Project Procurement strategy and QCD requirements,
• Follow project particular conditions are correctly applied and respected (such as localization rate, financial conditions)
• Escalate appropriately when and where required on procurement issues and risks impacting Project, always proposing corrective measures,
• Ensure QCD performance of procurement is properly reported for each respective sub-system & component,
• Ensure electronic Parts Maturity Follow-Up (ePMFU) tool deployment throughout each Sub-System & Component (together with the respective “métiers” / Subsystems contributing to populate it). Build a general overview for the PM.

MASTER THE MATERIAL WORK PACKAGE: COSTS, RISKS AND AMBITION

• Build the respective Sub-Systems Estimate at Completion and the project consolidation all Work-Package (WP), and is accountable for the overall Project Procurement Saving Assessment Project Register (SAPR) & Risk Assessment Project Register (RAPR) including claim to suppliers.
• Define improvement plans with respective Sub-System & Component teams - Follow-up the progress and ensure the progress is compliant with Project objectives
• Co-Validates with Sub-System Manager each gap vs Financial Project Review n° 0 (FPR0) (deviation sheet & bridge approval process)

SPLIT OF WORK

• According project size and/or complexity , PPM function could be handled  by several PPMs for the Project. In such a case, every PPM has the same job function described above, a “leader” has to be identified in charge of the overall coordination and reporting to the head of the Project, and each PPM scope has to be defined. For instance, a PPM “development” may be in charge of all processes involved in the Design of new products within the development team, or a PPM may focus on “supplier localization”, or a split by products maybe organized.

PERFORMANCE MEASUREMENTS:

• Q : Project Go First Article Inspection (FAI) On-Time
• C : Cost reduction vs. Budget
• D:  Go Order On-Time

EDUCATIONAL REQUIREMENTS

• National Diploma in Purchasing or equivalent. BS or BA in Purchasing, Finance, Economics, Accounting, Engineering, Information Technology or other business-related field.
• Minimum 5-7 years of experience in Procurement, or same/similar Industry work experience (e.g., quality/engineering/costing/ etc).
• Procurement professional background and/or Quality /supply chain/technical background.
• Solid working experience, with sourcing/supply chain exposure (manufacturing / automotive / rail industries preferred), with at least 3 years in management
• Purchasing professional background and/or Quality /supply chain/technical background

DESIRED KNOWLEDGE / EXPERIENCE

• Ability to work in a matrix environment
• Communication skills & Team spirit
• Ability to challenge
• Results oriented
• Rigorous and structured
• International mindset
• Experience with MS Office tools
• Excellent and concise communication
• Good presentation skills
• Active team player, deadline & process driven
• Agile, Inclusive & Responsible attitude.

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THE PURPOSE OF THE PROJECT ASSISTANT / CO-ORDINATOR ROLE IS TO:

• Provide confidential, effective and professional service to the Manager and his/her team. To assist the Manager to guarantee time efficiency, communication and organization.
• Provide support on any specific subjects linked to the activities of the department. 

THE MAIN RESPONSIBILITY WILL BE:

• Managing administrative activities for the project.  
• Liaising with project team on a regular basis to obtain various information for the PM
• Compiling reports for Project reviews
• Coordination of meetings and Customer engagements etc. 
• Prepare agendas for the meetings, write minutes in compliance with contractual expectation. 
• Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact. 
• Manage the office / building maintenance.  
• Manage orders and recons. 
• Provide commercial support to the Project & sub-contractor.  
• Perform Project Ody.C updates. 
• Support the team with Risk and Opportunity management. 
• Consolidation of Work Package reviews.  
• Lead mini-Projects. 
• General Office duties 

The preferred candidate will meet the following requirements: 

• Diploma in business management 
• IT skills – competent with use of Microsoft Word, Excel packages. Good command of software (word, excel, PowerPoint, Outlook…) 
• GSI – SAP, Ody.C   
• Project Management Diploma (advantageous) 
• Attention to detail
• Minimum of 5 years’ Project Co-ordination experience in a manufacturing environment
• Experience supporting project teams with various project related tasks and activities
• Working experience doing project related reporting and compiling of project related presentation.
• Cross functional working experience.
• Good knowledge of Project administration. 
• General Office management experience
• Exposure to procurement processes

The ideal candidate will have the following competencies

• Fluent in English
• Highly organized
• Ability to manage multiple responsibilities 
• Trustworthy / Confidential / Discretion 
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• Reactivity
• Good relationship and communication skills
• Team-spirit and customer focused