Current Vacancies at AVI Limited

Key Performance Areas:

Operational Retail Security Risk Management

Risk Identification and Assessment

• Liaise with both external and internal role players to ensure risks (especially security risks and latest criminal modus operandi) are identified and mitigation strategies implemented and monitored.

Continuously identify criminal modus operandi both internal Spitz and external that can have a detrimental effect on all employees and assets with particular focus on the following risks:

• Armed robberies
• Theft
• Burglaries
• Fraud
• Misuse of company assets
• Assault
• Vehicle and truck hijacking (including import shipments)
• Behaviour contrary to Spitz ethic’s policy
• Assess the identified risks in terms of potential impact on Spitz Operations.
• Effectively communicate the identified risks to Spitz Management and AVI Stakeholders
• Continuously and proactively, make recommendations and drive improvements 

Counter-measures

• Continuously and pro-actively identify cost effective counter-measures, including physical, electronic and digital to minimise identified risks 

Monitor and review compliance

• Monitor and review compliance of implemented counter measures.
• Communicate non-compliance to agreed counter-measures to Spitz Management and AVI Stakeholders 

Additional critical performance areas

• Conduct investigations, interrogations and interviews
• Co-ordinate with Law Enforcement authorities in enforcing crime prevention measures.
• Be trained and able to handle potentially dangerous situations.
• Generate comprehensive reports of incidents on a regular basis and communicate the reports to Spitz management and AVI stakeholders
• Compile and employ loss prevention programs
• Develop effective partnerships within and outside law enforcement agencies, including South African Police, Intelligence Community and Private Security stakeholders
• Drive continual improvement and enhancements to security international security best practise standards
• Follow up on reported Ethic’s Line Reporting and report findings to AVI Group Asset Protection Manager for close out
• Remain up to date and in touch with relevant industry and law enforcement activities, practices and procedures
• Perform regular store inspections on existing store base pertaining to Security and Insurance risk
• New Store plans to be scrutinised and all security matters evaluated prior to final sign off by brand
• Monitor installation of electronic security equipment and ensure all electronic security equipment is installed to industry standards
• Pro-actively manage compliance with store security standards and procedures (alarms, CCTV, physical security e.g. roller shutters)
• Manage the relationship with the external security service providers and monitor service levels of security service providers including but not limited to physical guarding, remote CCTV monitoring, armed response, service and maintenance of electronic security equipment
• Monitor the security controls in place and manage the relationships with local and import logistics service providers
• Plan external audits and assessments with relevant supplier
• Ensure a process is in place that will monitor the uptime on all electronic security equipment especially alarm systems and CCTV
• Have an effective process where non-performing electronic security systems can be reported and be repaired in shortest time possible
• Report to and work closely with AVI Group Asset Protection Manager 

Investigations and Store Incidents

• First coordinator at store level for incidents e.g. theft, robbery
• Should be available on short notice and able to travel
• Conduct major investigations within 7 working days, ensure investigations reports are finalized within 48hrs of completion of an investigation
• Liaise with HR on findings - submit report to HR within 48hrs of investigation
• Regular feedback must be given to AVI Group Risk and AVI Group Asset Protection, Spitz Operations and HR during investigation process
• AVI Group Risk and Group Asset Protection is to be notified on high-risk matters and investigations within 24hrs

Security and Situational Awareness

• Conduct relevant security awareness training to Spitz Employees 

Mock Drills

• Conduct monthly Mock Drills at stores to test operational readiness and adherence to standard operating procedures 

Store Cash, Stock and Fixed Assets

• Review process flow and suggest improvements to mitigate risk
• Investigate high cash and stock losses and report back to business on findings
• Attend to any cash-handling queries - within 24hrs

Ad hoc / general

• Investigate ad hoc issues as they arise at head office and warehouse
• Prepare status reports and commentary for Risk and Group Asset Protection and Internal Review Meetings 

Minimum Requirements:

Experience:                                                                   

• Minimum of 5 years’ experience in a retail operations environment
• At least 8 - 10 years’ experience in risk management
• Experience working in cross-functional teams, especially in an environment which includes extensive co-operation with human resources, industrial relations and retail operations departments 

Qualifications:

• Matric Certificate
• National Diploma in Security Risk Management
• Private Security Industry Regulatory Authority (PSIRA) registered – Grade A 

Additional Requirements:

• MS Office suite
• Valid Manual Driver’s Licence
• Ability to travel extensively nationally across South African with overnight stays from time-to-time
• Able to be on standby after hours for urgent ad-hoc incidents
• Extensive stock management experience
• Knowledge of OHASA Act
• Staying abreast of risk and security market trends, relevant retail operations risk management and changes within legislation
• Should be available on short notice and able to travel 

Competencies:

• Articulating Information
• Planning and Organising
• Documenting Facts
• Building Relationships
• Minimising Risk
• Influencing Others
• Thinking Analytically
• Thinking Conceptually
• Challenging Views

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Key Performance Areas:

Maintenance    

• Minimising equipment downtime
• Ensuring that the buildings and infrastructure are kept in a good state of repair.
• Co-ordination of contractors
• Detailing of expenses
• Control of calibrated equipment
• Keeping record of Certificates
• Providing management review reports

Induction          

• Management of maintenance staff Contractors inductions are up to date

Job cards

• Completing & signing off job cards and control thereof
• Effective running of “Preventative Maintenance” program
• Repairing machinery and equipment
• Obtaining quotes on spares & ordering thereof signing off on invoices

Projects           

• Obtain and prepare specifications and quotations.
• Meet with Vendors to develop scope of work and quotations

Waste  

• Maintenance of waste water plant

Minimum Requirements:

Experience:   

• 5 years experience in a similar role
• Previous experience as a Maintenance planner

Qualifications:

• N2 in Electrical or Mechanical Engineering coupled with 5 years’ experience in maintenance of Services (Buildings, Automatic Fire Sprinkler Systems, Compressors and HVAC)
• Btech Electrical/Mechanical Engineering coupled with 3 years’ experience in maintenance of Services (Buildings, Automatic Fire Sprinkler Systems, Compressors and HVAC)
• Formal training in Planning and Scheduling would also be advantageous.

Additional Requirements:

• Supervision of a team
• General repairs & maintenance
• Able to read and interpret schematic drawings
• Management of Contractors
• Sound understanding of Good Manufacturing Principals (GMP), American Institute of Bakers (AIB) and Food Safety System Certification (FSSC) Standards and accreditation.

Competencies:

• Innovate and Create
• Manage people and teams
• Work with others
• Delivering results
• Initiate and achieve results

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Key Performance Areas:

Cost

• Monitor and respond to daily variances to drive delivery when demands are above planned volumes
• Understand and plan production carefully considering the impact of promotional offers
• Cost Control – Waste, Stock, Time and labour utilization
• Conduct & Facilitate Stock Take
• Labor management (Kg/Man)
• Productivity initiatives
• Conduct & Facilitate Stock Take

People

• Lead meetings
• Share information and performance results
• Lead Green Area meetings every Monday morning before start-up and each shift change
• Develop, train and motivate team members
• Ensure effective utilization of resources (labour, plant and equipment and Leave management)
• Effective Communication
• Lead Green Area meetings
• Ensure IR procedures are complied with
• Oversee development and training
• Ensure an effective, efficient and motivated production team
• Encourage innovation and continuous improvement

Health and Safety

• Implement and maintain SHEQ practices
• Incident & accident investigation
• Near-misses & dialogues reporting
• Safety observations, Planned Job Observations (PJOs) and risk assessment
• Safety Register reporting(checks are done and issues closed out)
• Safety Meeting Attendance
• Compliance to legislative requirements

Quality

• Implement and maintain Food Safety, GMP and SHEQ practices as AIB & FSSC standards.
• Quality and process Control (quality-at-source)
• Closeout NCRs (Corrective Action Requests and customer complaints)
• Compliance to legislative requirements;
• Sensory evaluation & attending KVI sessions (Head Office)
• Adhere to process parameters / control
• GMP management
• Production administration (start up, monitoring, shutdown and cleaning)
• OPL sharing and training
• Customer complaints investigation
• Root cause analysis

Speed/ Delivery

• Implement and maintain production control systems
• Achieve shift production plan (SKU availability to meet customer requirements)
• Monitor and maintain product details, new and existing products
• Plan to enable efficient deployment of stocks in partnership with the distribution team
• Production administration
• Generate Job-cards
• Adherence to the production plan
• Manage authorized and unauthorised down-time/OEE
• Process management
• Generate packaging & raw material pick-lists
• Shopware accuracy

Minimum Requirements:

Experience:                                                                   

• At least 5 years’ Production/Operations/Manufacturing Management experience in a unionized FMCG environment.
• Minimum 2 years experience in TPM / WCM / Lean manufacturing role within the FMCG
• Minimum 2 years experience in production supervisory role as well as a support function to production facilitating continuous improvements initiatives.
• Solid communication skills (written and oral) and interpersonal skills are required.
• Ability to effectively develop and/or train employees across all levels within the area of responsibility.
• Must have knowledge of PC literacy including Microsoft applications. SAP/ experience preferred.

Qualifications:

• Matric / Grade 12
• Completed National Diploma OR BTech in Mechanical Engineering (Related/NQF5) or equivalent
• People Management Courses/programmes would be advantageous

Additional Requirements:

• Process calculations
• Use of Information systems
• Functioning of Production Lines
• Microsoft Excel
• Knowledge of HIRA / OHS
• Must be able to do shift work
• Must be able to work overtime

Competencies:

• Manage and share information
• Analyse and solve problems
• Manage people and teams
• Empower and develop others
• Show courage and confidence
• Remain composed and resilient
• Govern and follow rules
• Initiate and achieve results
• Self Driven

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Key Performance Areas:

• Operations supervision
• Vehicle maintenance
• Customer satisfaction
• Office administration

Minimum Requirements:

Experience:   

• Minimum of 3 years transport management experience
• Strong Supervisory skills
• Sound mechanical knowledge

Qualifications:

• Grade 12 or equivalent
• Completed tertiary qualification in Transport Management

Additional Requirements:

• Computer literate - MS Office
• QMS system knowledge
• Fleet management
• Mix telematics
• VSC
• Valid Driver's License (Code 10)
• Will be working 1 Saturday per month for fleet audit and fumigation
• Incumbents will be required to work a late shift and weekends as and when required

Competencies:

• Good interpersonal skills
• Exceptional coordinating and organizing skills
• Attention to detail
• Analytical ability to scrutinize results/reports for any deviations
• Ability to cope with high and diverse work load
• Independent thinking and action

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Key Performance Areas:

• Timely capturing accurate information onto the SAP system
• Processing of payroll at best practice performance levels
• Timely and accurate response to internal and external customer queries.
• Reconciliations and audits.
• Timely and accurate employee payment processing.
• Accurate processing of employee entitlements and statutory deductions e.g. tax, pension, medical aid contributions.
• Assist with customer relations and management thereof 

Minimum Requirements:

Experience:                                                                   

• Minimum of 3 years’ full cycle payroll experience
• 5 years weekly wages experience
• Experience working in a large complex payroll department
• Experience working in cross-functional teams, especially in an environment that includes extensive co-operation with human resources departments 

Qualifications:

• Completed Matric/Grade 12
• Relevant tertiary qualification ideal 

Technical Competencies & Knowledge:

• Thorough knowledge of SAP Payroll System
• Exposure to an HR Administration system
• In-depth knowledge of all payroll related taxes (PAYE, SITE, and VAT) and legislation.
• Computer skills
• Business acumen 

Competencies:

• Thinking Analytically
• Interpreting Data
• Building Relationships
• Meeting Deadlines
• Attention to Detail
• Minimising Risk
• Planning & Organising
• Maintaining Productivity

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Key Performance Areas:

Business Process Improvement

• Identify opportunities for business process improvement as guided by business stakeholders and assist with defining the business case for objectives of new projects, including identification of business needs
• Involve correct business stakeholders/parties in relevant workshops and business feedback sessions and facilitate where necessary
• Consult with business and ITSS project team to determine functional, technical, test and training requirements for specified changes/projects
• Ensure that process changes are documented and communicated to the relevant team
• Participate in business process improvement projects with the aim of continually improving the efficiency of the business and aim to share knowledge gained 

Change Request Facilitation

• Elicit, scope, structure and validate business change requests
• Prepare findings, conclusions and recommendations based on logical, analytical thinking for feedback to Business Process Owner
• Document change requests and submit to change board
• Provide key input in design, testing and go-live phases of change request cycle
• Review all related change request documentation (i.e., CBR, UAT, Training, Handover) 

Ongoing Business Support and training

• Assist with evaluating possible solutions to business issues
• Develop meaningful and strategic relationships with relevant business representatives to understand business operations and improvement initiatives
• Provide meaningful and objective feedback on projects and requests from business
• Provide training that will improve business skill and understanding of SAP and third-party system functionality
• Troubleshoot day to day business process issues with users and act as an internal consultant, providing guidance on business processes, continuous improvement, training and support.
• Ongoing support of release strategies within the business
• Support the expense claim process 

Relevant business process authorisations approvals (GRC)

• Custodian of the roles and act as the business process approver on these roles as requests come in from business
• Participate in annual reviews of access assigned to users 

System blueprint audits at all sites

• Do audits and workshops at all sites
• Provide info to auditors where required  

Minimum Requirements:

Experience:                                                                   

• Minimum of 5 years of experience in a FMCG business
• At least 7 years’ experience as a Business Analyst
• Prior experience with SAP and a focus on the procure to pay processes

Must have relevant experience in the required business process area:

• Solid working knowledge of business processes
• Strong knowledge of integration points with FI/CO/PP/QM/SD/WM 

Qualifications:

• Matric/Grade 12
• Relevant Degree
• SAP Certification would be highly advantageous 

Additional Requirements:

• Functional knowledge of relevant business processes
• Functional knowledge of SAP modules in a business process analyst capacity
• Proven experience through at least 1 SAP implementation
• Microsoft (Excel, Word, Outlook, Powerpoint) 

Competencies:

• Thinking Analytically
• Documenting Facts
• Influencing Others
• Staying Composed
• Resolving Conflict
• Working Together
• Meeting Deadlines
• Minimising Risk