Current Vacancies at AVI Limited

Job Specification:

Key Performance Areas:

• Allocate cages and prepare invoices, and stock by delivery stop sequence
• Control drivers and VAs, vehicles, diesel cards, keys, trolleys, Daily Route Manager handsets.
• Control returns and allocate redeliveries.
• Arrange drivers and crews as per DC Requirement
• Report and escalate issues to the Transport Manager
• Ensure all vehicles are dispatched at Roadshow planned times
• Ensure the vacuum system is applied at all time in the dispatch cages
• Ensure stock is accounted for and secure in the dispatch area
• Ensure security checks all stock in cages
• Complete daily reports
• Prepare courier orders for collection
• Issue collection orders to customers
• Assist in checking exports
• Assist in wrapping pallets once checked
• Assist in housekeeping

Assist with security and transport requirements, by:

• Following SOP’s for loading of vehicles
• Assist breathalyzing of transport staff
• Follow company rules and regulations
• Ensuring safety of stock in dispatch area by ensuring risk minimizing processes are adhered to
• Follow all reasonable operation instructions
• Adhering to SHEQ policies and procedures

Knowledge Required:

• Dispatch functions
• Supervisory role

Qualifications and Experience:

• National Senior certificate (Matric) Grade 12, none negotiable
• Post Matric qualifications in transport/logistics/warehousing/inventory/supply chain advantageous
• 3+ years in a similar role 
• Valid Code 10 driver’s license
• Security Grade A certification (Preferable)

Other requirements:

• Able to work overtime when operations require it
• Ability to work well under pressure

Competencies:

• Continuously improving
• Minimizing risk
• Maintaining productivity
• Thinking analytically
• Documenting facts
• Keeping commitments
• Attention to detail
• Planning and organizing

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Key Performance Areas:

• Customer and sales management
• Administration and control
• Order Management
• Ensure any discrepancies are followed up with rep or customer prior to order capture
• Ensure minimum order value/quantity is adhered to
• Ensure all customer/order queries, are appropriately resolved and communicated
• Ensure all orders are correctly routed and that all special requests for delivery or collection are actioned as per Depot procedure
• Forward credit held orders listing to Accounts Receivable department prior to the delivery run and advise buyer when an account is on hold
• Establish and maintain contacts within depots to ensure service requirements are met

Experience Required:

• 2 years call centre experience inbound and outbound essential
• FMCG industry experience advantageous
• Computer literate - MS Office
• Knowledge of SAP

Qualifications:

• Completed Grade 12 (Matric) essential
• Call Centre certification

Competencies:

• Remain composed and resilient
• Deliver customer service
• Communicate clearly
• Govern and follow rules
• Flexible and open to change          

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Job Specification:

Key Performance Areas:

Booking of shipments

• Approve booking with shipping agent choosing a cheaper rate and using the most reliable shipping line
• Must be familiar with customs legal requirements regarding importing as well as an understanding of incoterms 2020 and shipping terms
• Requesting freight estimate costs and understanding calculations to choose the best suited option to move cargo FCL/ LCL for sea freight or air freight
• Consolidate shipments if there are other shipments coming from the same port in order to save costs
• Create a shipment number and open file 
• Foreign Vendor Payments
• LC (Letter of credit) establishment with the banks.
• Foreign vendor payments and understanding of Deposit / Advance / Balance, 30/60 day payment terms 
• Costing
• Check accuracy of information on supplier invoice and balance orders to SAP
• Zimp3 phase 1 costing on SAP system link purchase orders to shipment and allocate a rate and ZINT charges for provision of GIT
• Prepare Excel costing sheet
• Zimp3 phase 2 costing on SAP allocating freight, wharfage, vat and duty charges
• Once costing approved by buyers, send to the warehouse to GRN stock
• Any short received stock notify relevant people and put parties on notice for insurance claim.
• Assist warehouse on queries for costings short and overs and inform the buyer 
• Tracking orders
• Receive status report daily to monitor shipments and ensuring timely deliveries
• Query and resolve any issues of delays with freight agents
• Notify buyer of the status of their goods, and if any stops or unforeseen delays 
• Pre-clearance of Shipment
• Follow customs and other statutory body for cargo clearance and compliance procedure.
• Receive customs clearance documents from agent SAD500, customs worksheet to verify that correct tariff headings and duty/preferential rate have been applied.
• Complete the clearing instruction timeously to avoid storage charges and delivery delays 
• Freight Forwarders Invoice
• Check that all freight forwarders charges are correct as per signed rate agreement.
• Once all is in order sign and forward to finance for payment approval 
• Miro and Import Account
• Miro shipments process the supplier invoice verification
• Identify and resolve differences on import accounts for clearance 
• Reporting and Filling
• Goods in Transit (GIT) monthly reporting of shipments to finance team
• Order Control report weekly reporting of shipment status to merchandise team
• Maintain fully compliant shipping files 
• Returns and Rejected Stock
• Responsible to facilitate the return or destruction process of rejected stock by QC team
• Arrange debit note to supplier to recover FOB, freight, wharfage and duty cost
• Apply for duty refund with forwarder to claim back duty from customs
• Once the process is completed, customs will provide the certificate
• QC inform supplier to arrange collection for return stock or let warehouse know to shred the items   

Store Reconciliations

• Store banking, petty cash and expense claim reconciliation
• Ensuring all banking DT's received and filed in time for external audit
• Process relevant journals on SAP
• Resolve lay-by refunds from stores and assist to resolve payments from stores or finance

Minimum Requirements:

Experience:                                                                   

• At least 3 Years’ experience in Import Control
• At least 3 years related experience in sea and air freight imports.
• Experience in forwarding and clearing shipments.
• Good understanding of customs clearance and compliance procedure.
• Reconciliation and journal entry experience

Qualifications:

• Matric Certificate
• A relevant Certificate / Diploma in Supply chain and/or Logistics

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Job Specification:

Key Performance Areas:

• Process design of automation projects.
• Support commissioning team for automation projects.
• Support projects team with regards to instrumentation & control.
• Ensure automation standards are adhered to.
• Improve on automation standards.
• Maintaining automated industrial equipment.
• Ensure spares and backups are current.
• Advise on equipment requiring upgrades.
• Good IT knowledge of networking and servers.
• Analysis of breakdowns, with recommendations to reduce
• General administrative activities associated with a leadership position
• To be able to assist instrumentation technicians with PLC, HMI, Drive and SCADA fault finding
• To understand the principles and theory of Electrical and Instrumentation circuits

Minimum Requirements:

Experience:                                                                   

• Candidates must have a demonstrated engineering background spanning at least 4 years
• Supervisory or junior management experience would be advantageous

Qualifications:

• Electrical Engineering Diploma (Light current) or relevant qualification
• Instrumentation Artisan Trade would be advantageous

Additional Requirements:

• Excellent PLC knowledge, preferably Siemens and Allan Bradley.
• Good Scada knowledge, preferably Wonderware
• Experience of commissioning self-developed projects advantageous.
• Good IT knowledge.

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Job Specification:

Key Performance Areas:

• Enforce adherence to SHE policies on the floor i.e. proper wearing of PPE, addressing unsafe behavior and conditions, etc.
• Lead Green Area meetings every Monday morning before start-up
• Implement and maintain production control systems
• Achieve shift production plan (SKU availability to meet customer requirements)
• Develop, train, and motivate team members
• Monitor and maintain product details, new and existing products
• Implement and maintain Food Safety, GMP, and SHEQ practices
• Ensure effective utilization of labour in accordance with the line labour standard
• Ensure IR procedures are complied with (e.g. absenteeism, poor work performance, etc)
• Timeous completion of shift-based reports
• Plan to enable efficient deployment of stocks in partnership with the distribution team
• Monitor and respond to daily variances to drive delivery when demands are above-planned volumes
• Understand and plan production carefully considering the impact of promotional offers.

Minimum Requirements:

Experience:                                                                   

• At least 3 years of production Planning experience gained at a supervisory level within an FMCG environment

Qualifications:

• A relevant completed tertiary qualification in Mechanical Engineering or Operations Management (B.Tech; N.Dip)

Additional Requirements:

• Strong leadership and communication skills
• Good knowledge of SHEQ
• Solid technical abilities
• Good knowledge of Industrial Relations
• Able to work shifts (12 hr shifts - 6 days a week)
• Must be on call 24/7 when needed, as per operational requirements
• Working knowledge of MS Office and Outlook
• Experience with Production Planning software i.e. Shopware
• Experience in developing people