Current Vacancies at Excellerate JHI

Main purpose / objective of the position:

• To ensure that finance is seen as a value adding business partner (Business, Tenants, Property Asset Management and External clients). Develop Finance's influence in the making of business decisions. Analyses of financial, trading, retailer and other associated data by collecting, monitoring and studying data; recommending actions. To develop systems that cater for the reporting needs of Property Owners. A main focus will be on the budgeting and forecasting (including 5 year forecasts) and maintaining the forecasts in the relevant systems used.

Decision making authority:

• Employees in this band make the rules and establish precedents enabling lower bands to produce. They interpret the strategy laid out by Senior Management by applying material and manpower resources to achieve objectives outlined in the strategy specific to minor organizational function.
• This position operates within budget parameters and Decision framework.

Experience / Education:

• B Com with Accounting 3 with Honours as well as 5 years relevant experience.
• Property experience would be advantageous.

Knowledge and Skills required:

• Financially orientated with an IT background will be advantageous.
• Computer literacy: SAP/SAP BI; MS Office - Excel Advanced, Outlook and Word, Business Specifications
• Corporate Finance, Developing Standards, Problem Solving, Process Improvement, Cost Accounting, Statistical Analysis, Financial Planning and Strategy, Reporting Research Results, Requirements Analysis, Financial analysis and research of debtors, trading strategies and rental categories, Analyse statistics of retailers and practically analyse sustainability streams of rental income.
• Detailed knowledge of all financial policies, procedures and processes, capital expenditure, contract management, legal aspects.

Competencies required:

• Communication, analytical thinking, problem solving and decision making,
• customer relationship building, financial and business acumen, challenging,
• customer and quality focus, self-confidence, teamwork and co-operation, drive
• and productivity, accuracy, methodical, challenging, tolerance for stress, applied
• strategic planning.

Major drivers of work volume:

• Volume and complexity of departmental and property owner activities.
• Complexity of reporting needs.

Interface / relationships with

• Internal: IT, Finance and Admin Managers, Accountants, OPCO's, SSC, Business
• External: Contractors, Clients, Financial Directors, Tenants, Property Asset
• Management, Financial Directors, Accountants, Analysts.

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Main purpose / objective of the position:

• To ensure that finance is seen as a value adding business partner (Business, Tenants, Property
• Asset Management and External clients). Develop Finance's influence in the making of business decisions. To oversee and manage all aspects of the Client Portfolio Financial Department. To develop systems that cater for the reporting needs of Property Owners.

Decision making authority:

• Employees in this band make the rules and establish precedents enabling lower bands to produce.
• They interpret the strategy laid out by Senior Management by applying material and manpower resources to achieve objectives outlined in the strategy specific to minor organizational function.
• This position operates within budget parameters and Decision framework.

Experience / Education:

• B Com Accounting / Financial Management or CA (SA) with 3 years articles as well as 5 years relevant experience. Experience in the property management industry essential.

Skills required:

• Computer literacy: SAP/SAP BI; MS Office - Excel Advanced, Outlook and Word.
• Administration: Skills Time Management, Advanced Financial Calculations, Advanced Financial Reporting,
• Policies and Processes, People Management, Business Planning

Knowledge required:

• Detailed knowledge of all financial policies, procedures and processes, capital expenditure, contract management legal aspects, income statements, balances sheets, budgets, forecasts, IFRS and Tax.

Competencies required:

• Communication, analytical thinking, problem solving and decision making, customer relationship building, team leadership, change leadership, financial and business acumen, challenging, customer and quality focus, self-confidence, teamwork and co-operation, drive and productivity, accuracy, methodical, challenging, tolerance for stress, applied strategic planning.

Major drivers of work volume:

• Volume and complexity of departmental and property owner activities. Complexity of reporting needs.

Interface / relationships with:

• Internal: Procurement, Banking, Accounts Payable, IT, Finance and Admin Managers, Accountants, OPCO's, SSC, Business
• External: Contractors, Clients, Financial Directors, Tenants, Property Asset Management, Accountants, auditors of listed funds. Regulatory bodies e.g., SARS.

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Main responsibilities:

• Responsible to ensure compliance with FICA and any other relevant AML legislation
• Demonstrate understanding of the CDD/AML procedures at all times ensuring that high risk matters receive the appropriate level of attention, escalation and sign-off.
• Reviews and updates the AML policy on an annual basis and ensures its adoption by the board of directors.
• Develops, documents, maintains and implements the RMCP, which includes all supporting policies, proce-dures and processes including, but not limited to, those pertaining to:
• Client Due Diligence (“CDD”);
• Record Keeping;
• Reporting Duties and Access to Information;
• The implementation of a RBA
• The Registration of an AI; and
• Training of Employees.
• Ensures that the RMCP is updated on an annual basis or when a significant event occurs and is adopted by the board of directors.
• Accountable for the identification and management of regulatory and compliance risks associated with ML, TF and sanctions.
• Responsible to report all ML, TF and sanctions risks, issues and related matters to the relevant governance committees.
• Monthly submission of Management Information (“MI”) to the relevant governance committees.
• Performing a ML, TF and sanctions risk assessment at least annually, or when a significant event occurs (whichever is sooner).
• Responsible for escalating and reporting relevant ML, CFT and sanctions risks, issues and related matters to the JHI board of directors and/or other relevant board committees.
• Accountable for ensuring adherence to all reporting duties in terms of Section 28, Section 28A and Section 29 of FICA.
• Review and provide sign-off on suspicious and unusual activity reports, in terms of Section 29 of FICA.
• Review and provide sign-off on valid TPR’s, in terms of Section 28A of FICA.
• Conduct quarterly reviews and submit report of findings to AML Manager. Conduct follow-up reviews to ensure that findings are rectified.
• Responsible for ensuring that AML, CFT and sanctions training is implemented and conducted at on-boarding and on an annual basis.
• Provides annual AML, CFT and sanctions trainings to the board of directors.
• Responsible for the management and maintenance of all AML, CFT and sanctions systems.
• Provides advice, support and guidance to the Compliance Manager, Compliance Shared Services and busi-ness on any AML, CFT and sanctions matters.
• Responsible to maintain minimum standards for sanctions and Politically Exposed Person (“PEP”) screening.
• Acts as a liaison between JHI and the regulators i.e. EAAB and the FIC.
• Responsible to maintain and update JHI’s details on the GoAML platform annually.
• Responsible to engage with the regulator, supervisory bodies, internal audit and external audit on any AML CFT and Sanctions related reviews/audits or investigations performed involving JHI.
• Escalate significant AML, CFT and sanctions matters or breaches to the EXCO in exceptional circumstance.
• Provide guidance with client take on in the event that the client is an AI.
• Plan and execute all remediation projects within specified timelines

Education / Experience

• 5–7-years’ experience
• Matric
• Bachelor’s Degree
• ACAMS (preferable)
• Money Laundering Certificate (Preferable)

Skills required

• Attention to detail, Report Writing, Computer literacy (Microsoft Office), Company policies and procedures, Training skills, Communication, Systematic, Legal skills
• Knowledge required:
• Group Systems and Procedures, FICA Compliance management and legal knowledge
• Competencies required:
• Essential: Communication, Assurance & Quality focus, Methodical, Tolerance for stress, Initiative,
• Self-confidence.
• Recommended: Impact and influence, Teamwork and co-operation, Accuracy, Problem solving

Interface / relationships with:

• Internal: Executives, AML Compliance Manager, FICA Compliance team Lease Administrators. Portfolio Man-agers
• External: Financial Intelligence Centre, DocFox, EAAB, Accountable Institution Compliance teams, clients

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Role Description:

• Manage key centre as allocated according to mandate provided by Portfolio/Centre Manager according to the required standards.

Generic Key Result Areas:
Budget Control

• Prepares and controls property budgets.
• Manages rent collection, recoveries, tenant installations, expenses and arrears.

Property Management/ Asset Management

• Individually accountable for analysing and generating specific tactics to improve performance of building/portfolio such as building strategy, redevelopment, sales, leasing plan approvals, over periods of up to 3 months.
• Takes responsibility for minimising vacancies within the buildings.
• Mandates current and upcoming vacant spaces.

Stakeholder Management

• Ensures strong tenant relationships, built on service delivery.
• Manages CRM process and training academies.

Team Effectiveness

• Individually accountable for others' time, tasks and output quality for periods of up to 3 months.
• Balances own priorities with directing and motivating others.
• Plans and assigns work over periods of up to 3 months.
• Guides and directs staff to achieve operational standards.
• Creates a climate for optimal performance.

Vendor & Contract Management

• Manages relationships with service providers.
• Liaises with project teams responsible for refurbishments and extensions.

Specific Key Result Areas:

• Effective management of all elements of the centre(s) to defined standards in keeping with strategic objectives defined by the Fund Manager in order to maximise centre returns
• Analyses portfolio performance and strategizes on the portfolio under management to improve the overall performance of the portfolio
• Formulates and maintains 5 year building strategies for each building within the portfolio in such a way as to enhance value within the parameters set out by the Portfolio Manager to optimize capital and income performance
• Strong tenant relationships, built on service delivery
• Collection and analysis of meaningful statistical information relating to shopper flow, tenant’s turnover and market research and ensure recommendations to add value to the asset
• Liaise with project team responsible for major projects such as refurbishments and extensions
• Marketing interface to support turnover growth in excess of inflation, industry norms and tenant expectations
• Manages delivery by and relationship with external and internal service providers (SLA’s)
• Meets internationally acceptable management performance benchmarks for the centre as defined by the fund manager.
• Responsible for the preparation of property budgets and maintaining working budget projections
• Takes responsibility for minimising vacancies within the buildings managed by giving clear mandates to the letting team for current and upcoming vacant space and by ensuring the needs of all existing and prospective tenants in the buildings managed are serviced
• Responsible for ensuring that all safety and security regulations and by-laws are adhered to.
• Effective management of direct staff for optimum performance
• Ensure accuracy and efficiency in order to safeguard the Clients and OMP’s assets and eliminate all risks to the Client and OMP
• Manages any legal matters arising out of outstanding arrears

Role Qualifications and Competencies:

• At least 3-4 years experience in retail property management field
• Strong financial skills
• Business acumen
• Strong managerial and administrative skills
• Appropriate PC skills
• Experience managing external service providers
• Decision maker based on experience, expertise, market information and research
• Strong communication skills
• Practical – good organisational skills
• Innovative
• Initiating Action
• Planning & Organising
• Team Orientation
• Technical Knowledge

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Main purpose / objective of the position:

• To receive and handle walk-in clients and visitors and to answer switchboard in such a way that it projects a professional image of the centre. General administrative tasks and support in terms of leasing and procurement administration will also form part of this position as part of support to the centre management team. The candidate will also be required to work as Customer Services Officer over some weekends.

Decision making authority:

• Per approval framework. Training would be required to take decisions of a general nature from which specific judgment can be made to meet a new situation not yet encountered.

Experience / Education:

• Grade 12 or equivalent and at least 2 years relevant experience in an administrative environment.
• Retail shopping centre experience will be a recommendation.

Skills required:

• Telephone skills; General Administrative skills; computer literacy (MS Office, particularly
• Outlook and Word, Excel); Ability to Multi-task; Interpersonal skills, English business writing skills.

Knowledge required:

• Switchboard, General layout of the centre, Policies & Procedures, Relevant legislation, example FICA, OHS.

Competencies required:

• Communication, Customer & Quality Focus, Methodical, Teamwork & co-operation, Self-confidence; tolerance for routine.

Major drivers of work volume:

• Sophistication of switchboard equipment; number and complexity of incoming calls, leasing, procurement, projects.

Interface / relationships with:

• Internal: Centre Manager, Operations Manager, Office Staff
• External: Tenants, Landlord, Contractors

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Main purpose / objective of the position:

• To ensure that finance is seen as a value adding business partner (Business, Group and External clients). Develop Finance's influence in the making of business decisions. To oversee and manage all aspects of the Head office Financial Department. To develop systems that cater for the reporting needs of company.

Decision making authority:

• Paterson definition: Employees in this band make the rules and establish precedents enabling lower bands to produce. They interpret the strategy laid out by Senior Management by applying material and manpower resources to achieve objectives outlined in the strategy specific to minor organizational function. This position operates within budget parameters and Decision framework.

Experience / Education:

• B Com Accounts Degree and Honors Degree completed and 5 years relevant experience

Skills required:

• Computer literacy: SAP; MDA MS Office - Excel Advanced, Outlook and Word;
• Administration Skills
• Time Management
• Advanced Financial Calculations
• Advanced Financial Reporting
• Business planning

Knowledge required:

• Detailed knowledge of all financial policies, procedures and processes
• Legal aspects
• IS, BS, Budgets, etc.
• IFRS
• Tax

Competencies required:

• Communication; Analytical Thinking; Problem solving & decision making; Customer Relationship Building; Team leadership; Change Leadership; Financial and Business Acumen; Applied Strategic Planning; Challenging.

Major drivers of work volume:

• Number of tenants; Number of buildings; Number of clients; Complexity of reporting needs

Interface / relationships with:

• Internal: Business Units, procurement, OPCO's, IT, Snr Financial Managers, Port Execs, EXCO, Other department heads.
• External: Banks, Contractors, Tenants, Property Asset Management, Clients, Financial Directors, Accountants, Auditors of listed funds. Internal auditors.

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Main purpose / objective of the position:

• Complete daily/monthly utility municipal accounts in a driven manner that ensures the delivery of high effective and comprehensive utility management services to our Clients in support of the overall success of the department and Company.

Role Objectives \ Responsibilities

• Daily accurate capturing and validation of municipal invoices
• Requesting all outstanding municipal invoices from various municipalities
• Ensuring that all municipal invoices are VAT compliant
• Highlight errors on Municipal bills and report to various Utilities teams
• Handling all disconnections until finalized
• Reconciliation of Municipal accounts and on re-billing of municipal invoices
• Adhere to utilities procedures and compliance within various Portfolio’s
• Meeting the Workflow expectations as per the SLA
• To attend to various Adhoc duties from management and assist auditors prompty
• To pay all municipal accounts before due dates in order to eliminate interest charges and disconnections
• Filing to be done daily/weekly and scanning of all municipal accounts

Experience / Education:

• Minimum of Grade 12 with Accountancy subject or equivalent qualification or 2 years’ experience in municipal accounting / training eg. Associate Accounting Technician as well as 2 years relevant experience.

Skills required:

• Computer literacy : MS Office, Excel, Word, Knowledge of SAP, MDA will be an advantage. Administration. Time Management.

Knowledge required:

• Aptitude for figures and financial skills
• Processing and payment of municipal invoices
• Adequate knowledge of policies and procedures relevant to role
• Legislation and regulations with regards to municipal payments
• Linking accounts and downloading accounts from various websites

Competencies required:

• Accuracy. Communication. Systematic Thinking. Methodical. Tolerance for routine. Drive and productivity. Teamwork and Co-operation. Customer and Quality Focus.

Major drivers of work volume:

• Sourcing of all Municipal accounts before the due dates, payments, re-conciliations on accounts and constantly resolving queries at councils, year closures of Lanldords.

Interface / relationships with:

• Internal: Municipalities, Financial Managers, Utilities Departments, Meter Reading Companies, Operational & Portfolio Managers. Internal Auditors
• External: Municipalities, External Auditors