Current Vacancies at Genesis Analytics

ROLE DESCRIPTION

• This role will ensure that our team leverages strategic business development to drive impactful change in the education sector across Africa. 

Key Responsibilities:

• Networking & Partnerships:Build a network by attending targeted events, expanding databases of consultants, clients, and partners for collaborations.
• Market Analysis & Strategy:Analyze market trends, client strategies, and competitors to provide strategic direction.
• Proposal Development:Lead the development of high-quality, competitive proposals aligned with funder and organizational goals (e.g., UNICEF, World Bank, Bill & Melinda Gates Foundation).
• Large Bid Development: Conduct research, prepare materials and pitch to potential consortium leads, travel for in country missions, and contribute to bid inputs.
• Project Management:Manage teams to meet project goals on time and within budget, ensuring client feedback and project follow-up.
• Financial Tracking:Maintain accurate financial records, monitor progress toward financial targets, and explore K12 business development trends. Use data visualization to present trends.
• Promotion & Visibility:Present at conferences, write blogs and case studies, and ensure the website and social media are updated.
• Project Documentation: Create clear, structured project documents and proposals using MS Word, Excel and PowerPoint.
• Work with our team: Support with the recruitment, line management and professional development of the team. Review the inputs of junior colleagues 

Requirements

• We are seeking an exceptional candidate with a track record in Business Development and Project Management.You demonstrate a passion for applying your skill set to make a meaningful impact in the education sector.
• The Genesis Ideal candidate carries a balanced combination of powerful intellect, strong technical skills, and a consulting character to match. Such candidates:
• Are passionate, self-motivated and energetic problem-solvers
• Value integrity and exhibit ethical behaviour
• Are analytical thinkers and fast learners with an excellent academic record

Preferred Skills and Competencies:

• Master’s degree in Business Administration, Economics, Development Studies, or a related discipline
• At least 5 years’ relevant professional experience working in consultancy settings on projects with large donors
• Experience working with key donors in the public and private sectors, including bilaterals (USAID, FCDO etc), multilaterals (UN agencies, EU etc), or foundations (Bill and Melinda Gates Foundation, Mastercard Foundation etc) and understanding of the requirements of specific donors
• Demonstrated expertise in business development and startegic partnership within the donor lanscape,successfully fostering collaborations that enhance funding opportunities and drive impact initiaves
• Ability to strategize an overall approach, then build a suitable team and develop key technical and financial proposals
• Experience in the education sector in business development and partnership management is advantageous
• Proficiency in excel and data visualisation
• Ability to work collaboratively with diverse teams in changing environments 
• Ability to solve problems through clear thinking, strong analytical skills, and a great attention to detail 
• Excellent communication, writing, and presentation skills in English 
• Strong interpersonal skills 

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ROLE DESCRIPTION

• The practice administrator will be largely involved in coordinating and streamlining administrative processes, providing support across financial administration, project management, relationship management and business development initiatives.

Responsibilities

• As the practice administrator, your primary responsibility will be to oversee and optimise all operational aspects of our team, ensuring seamless coordination and execution of various administrative processes.  
• The responsibilities of the practice administrator role include:

Financial administration:

• Bridge the gap between the central Finance (Group Services) team and PDI around specific finance requests and processes.
• Act as a focal point for PDI colleagues around finance system queries.
• Coordination of practice pipeline, order book, and forecasts
• Become proficient with the key project management features of the finance system, including timesheets, expenses, subcontractor purchase orders, client invoicing and the reporting functions available, assisting project managers as necessary.
• Capture Practice Partners’ monthly expenses and ensure timely submission including reconciliation of credit card expenses.
• Support with the administrative processes around project set-up and project closure on the finance system.
• Working with practice project managers to coordinate monthly invoices and expenses, including subcontractors
• Assist with month-end processes e.g. reconciliation of time, time sheeting as needed, and expenses on Intacct and invoicing
• Ensure accurate provision of supplier documentation, countersignature of contracts, and forms

Project management:

• Ensure project life-cycle compliance and alignment with G+ principles

Relationship management:

• Develop and maintain professional and sound working relationships with all internal levels of the organisation, particularly with Group Services and practice administrators and coordinators in other practices
• Develop and maintain professional relationships with all external stakeholders of the practice
• Management of subcontractor database
• Management of client information sheets and client feedback process
• Assist and support office managers in Genesis hubs with maintaining the office environment

Meetings, functions, and events:

• Schedule team and management meetings
• Send out invitations and/ or meeting requests and reminders, follow up meeting requests that are not responded to
• Collate team and management meeting agendas
• Assist with note-taking during senior management team meetings, as needed
• Follow up on actions agreed in team and management meetings
• Assist with booking meeting rooms before a meeting
• Manage video conference to ensure seamless operation and scheduling of video conferences
• Manage the organisation and arrangement of practice events, including strategy week, year-end functions, leaving and joining functions, and other in-person and/or virtual team social events 

Human Resources:

• Assist with the induction of new joiners, including practice-specific induction and administrative requirements for new staff
• Assist with the management of practice training/professional development calendar

Project support:

• Development and maintenance of Google Drive Folders for practice portfolios, proposal development and project documentation
• Assist with the set up and maintenance of project records within our firm-wide management system
• Facilitate project kick-offs and project close-outs and follow-up on all agreed actions
• Prepare and manage subcontractor agreements, NDAs, SOWs, and expenses as required

Support for business development:

• Coordinate opportunity scanning responsibilities 
• Assist with CV formatting as needed
• Accurately complete and prepare compliance documentation
• Manage proposal preparation process
• Manage proposal submission process, including coordinating workflow, packaging, and delivery
• Ensuring corporate capabilities are up to date
• Liaising with the internal Marketing team to coordinate the PDI public profile
• Finding partners for new opportunities

Travel Arrangements:

• In collaboration with the Genesis’ travel agent, assist team members in booking and confirm travel requirements (locally and internationally), as needed
• Ensure travel requests are handled timeously and within the pre-approved process of the organisation and client, including flights, transfers, visa applications, accommodation, and car hire
• Provide support to the project team: lodging expenses, arranging travel booking, and duty of care for sub-consultants as required
• Support staff in compiling travel risk forms and tracking of team members that are in the field

Requirements

• We specifically would like to hire an administrative professional who has a passion for doing impactful work across the young world. 

Requirements

• Preferred minimum education: Diploma/Bachelors
• Minimum of 2 years experience in a similar support function within a consulting environment
• IT literate and proficient in the use of Google Workspace and/or Microsoft Office and other hybrid working tools
• Skilled in using financial management tools and related software
• Confident communicator with people at all levels
• A creative approach to solving problems
• High level of discretion and confidentiality
• Excellent writing ability in English
• Excellent written and verbal communication in English.

Desirable (advantageous)

• Relational database experience (Airtable, SQL)