Current Vacancies at Dis-Chem Pharmacies

Minimum Requirements…

Essential:

• Grade 12 / Matric
• Transport Management or Supply-Chain / Logistics Degree or Diploma
• Previous work experience in a similar environment

Job Specification…

• Ensure optimal route and space planning to meet the day-to-day strategic objectives.
• Understand and execute the planning process involved when stock leaves the distribution centre.
• Ensure all deliveries picked the previous day, are delivered the next day to local stores and within 48 hours to Coastal stores.
• Arrange returns and collection of the upliftments, which must be tracked throughout the return process.
• Manage the process flow within the return cage, as per Dis-Chem standard and operational requirements.
• Adhere to and deliver against shift specific targets with a high level of accuracy.
• Ensure accurate administration for transactional excellence.
• Adhere to Good Warehousing Practises, SHE programme and Occupational Health and Safety act.
• Ensure department’s consumable needs are met.
• Ensure drivers are debriefed, paperwork is filled and queries resolved.
• Ensure admin and daily checking of all delivery log sheets takes place, to facilitate queries and credit note request.
• Ensure all relevant clerical functions in the department are performed in an effective and efficient manner according to standard operating procedures.
• Ensure all customer queries are resolved within 24 hours.
• Effectively and efficiently resolve internal and external day-to-day queries.
• Maintain functional relationships with all internal and external customers to improve operating efficiencies.
• Prevent and act on security or risk issues and ensure that risks are dealt with proactively.
• Assist outsourced companies, including daily and monthly monitoring of SLA`s and costs.
• Analyse and interpret any shrinkage indicators and act accordingly.
• Ensure a high level of accuracy is maintained during checking of completed warehouse orders and compare packed boxes to store invoice details.
• Ensure stock is packed in a manner that will prevent cross-contamination and damages heavier boxes at the bottom of the pallet and lighter on the top.
• Ensure all goods received in dispatch are labelled with stickers which indicate the store name/ invoice number and number of boxes.
• Ensure that all goods dispatched, are accompanied by an invoice and are correct in all aspects.
• Ensure that all goods are dispatched, in a roll-cage and all store invoices related to that cage are attached.
• Before dispatch, all relevant detail is to be recorded in the dispatch book, the roll-cage number must be recorded and then sealed, before being handed over in the vacuum-cage to retail for dispatch.
• Record, file and attach all the necessary Courier requirements for all overnight deliveries.
• Do not allow stock to be removed from warehouse, without proper documentation, signatures in dispatch book or the approval of the Department manager or Responsible Pharmacist.
• Before writing the invoices in the delivery log sheet books, check all invoices that they are for the designated store and the correct book is used.
• Ensure that high standards of accuracy are maintained in the writing up of delivery log sheet books and check that all invoices are for the designated store.
• Ensure that all cross dock and inter branch invoices are recorded according to invoice number and correct store.
• Ensure that all goods loaded on any vehicle are recorded according to the standard operating procedure.
• Ensure that the driver signs all the relevant documentation, and that the driver has all invoices and delivery log sheets with them before leaving the warehouse.
• Daily check sheets must be completed and handed in to the POD Clerk at the end of the shift.
• Ensure that all goods dispatched, are accompanied by an invoice and are correct in all aspects.
• Record, file and attach all the necessary courier requirements for all overnight deliveries.
• Daily check sheets to be completed and handed to the Dispatch Manager.
• Do not allow stock to be removed from warehouse, without proper documentation, signatures in dispatch book or the approval of the Department manager.
• Before scanning, check all the boxes are for designated store.
• Daily Pallet scanning monitor sheets must be completed and handed in to the Supervisor at the end of the shift.

Competencies…

Essential:

• Knowledge of Distribution Centre, logistics and supply chain operations. Have knowledge of the business measures and targets, directly related to own role.
• English - Read, write & and speak welll.
• Trustworthy and honest
• Accountability
• Customer service mindset
• Team player
• Remain calm under pressure
• Computer skills - Microsoft Office, Excel, PowerPoint and Outlook

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Minimum Requirements:
Essential:

• Grade 12 / Matric
• Accounting, Quantitative Management, Logistics and Supply Chain or Inventory Management qualification
• 3 years’ minimum relevant experience in the relevant industry
• Demand Planning
• Knowledge of beauty

Advantageous:

• SAP experience or certification, Windows environment and Advance Excel.
• Previous experience in Inventory Planning and Procurement, Business Analysis and Customer Service and Experience in Pharmaceutical or FMCG.

Job Specification:

• Analyse future import planning and projections for all global sourcing requirements for both Dis-Chem stores and Distribution Centre’s (DC’s).
• Ensure the effective utilisation of forecasting methods and software tools to deliver and monitor forecast accuracy.
• Plan and manage the open to buy process; forecasting sales, markdowns and receipts to maximise opportunity and minimise risks.
• Establish and maintain consolidated reports.
• Analyse and maintain long-range sales forecasts on a weekly basis to ensure recommended order quantities are based on reasonably accurate sales forecasts.
• Conduct daily and weekly analysis and monitoring of all POS activity to develop the right forecast and delivery strategy.
• Establish and manage all promotional, new, and dropped item purchase orders to ensure the product is delivered on time and in full, for all globally sourced items.
• Acquire thorough knowledge of the assortment and promotional planning business processes, as well as a detailed understanding of the replenishment procedures required to execute inventory purchases and/or closeouts.
• Analyse Dis-Chem stores and DC’s flows to predict potential out of stocks and determine the best actions to address.
• Monitor and understand demand plan accuracy with the aim of minimising inaccuracies and the impact thereof.
• Analyse reports daily to identify issues that impact in-stock and or inventory at both store level and DC’s, to optimise availability and maximise inventory efficiency.
• Challenge and consolidate the promotions and launches sales forecasts projected by the Sales and Marketing teams.
• Review orders and ensure they are within DSC guidelines.
• Review recommended replenishment import purchase orders on a weekly basis, and place orders as required to maintain adequate levels of inventory across the supply chain network.
• Review orders and ensure they are within OTB guidelines.
• Forecast import DC stock split, to be used in the planning of required stock allocation or delivery for the first month and preceding months.
• Analyse on-order import facility purchase orders and current inventory need, by all DC’s to determine appropriate distribution centre inventory splits, which is required for all import facility purchase orders prior to arrival. 
• Analyse past and current business trends and provide recommendations to Group Planner and improve opportunities; gain alignment on recommendations and implement findings.
• Display anomalies and assist in relevant changes advised by buyers to rework necessary calculations.
• Running relevant reports for the importance of providing buyers with necessary information for sales and stock at a particular point in time (seasonality, renovations and promotions).
• Assist with compiling monthly reports and monthly summaries.
• Establish and maintain monthly status reports and present to the relevant buyers and category manager.
• Prepare and update monthly summary of FMCG purchases, to be presented at monthly planning meetings.
• Establish and maintain a relationship among planners, sales, marketing and finance, for effective knowledge sharing and optimal forecasting.
• Collaborate with cross-functional teams/departments to incorporate the on-boarding of new products, the retirement of old products, customer-specific inventory requirements, regulatory changes, and promotions into the demand planning process and recommendations.
• Support the Replenishment team on new store setups, inventory analysis and case fill rate.
• Support collaboratively with internal Supply Planning Team on future inventory needs.

Competencies

Essential:

• Highest level of data analysis skills, aptitude for technology and excellent problem solving and initiative skills.
• Ability to work under pressure.
• Time management, self-motivated, results-focused and deadline-driven.
• Deadline driven.
• Demonstrate proficiency in statistics, forecasting with an understanding of financial and operational impacts, and mathematical reasoning.
• English – Read, write and speak well.
• Understanding of basic financial principles.
• Trustworthy, Honest, Enthusiastic and Behave with Integrity.

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Minimum Requirement:

Essential:

• Grade 12 / Matric
• Diploma of Degree in Business Administration or Ecommerce

Advantageous:

• 1 year working experience within Retail – Merchandise or online environment
• Merchandising standard and FMCG industry
• Working with Planograms
• Category knowledge

Job Specification…

Merchandising:

• Ensure the display of online products in such a way that stimulates interest and entices customers to make a purchase.
• Assist in ensuring all products are beautifully and strategically merchandised across the site in category listing pages, designer listing pages, and trend pages.
• Ensure products are listed in the correct order.
• Regular auditing of available product online to ensure it is appropriately represented with the customer in mind.
• Uphold Dis-Chem online merchandising standards and planograms.
• Be aware of new products and maintain up to date product knowledge.
• Work closely with Online Manager, Category and Marketing teams reviewing and correcting supplied content to ensure consistency in
• style and information.

Administration:

• Assists with the listing/displaying of the products, making sure that all links are working, updating the database.
• Uploading of product images.
• Source of images for all products listed online.
• Assist with updating of current and new online product descriptions.
• Ensure all content appear in the correct order online

Competencies

Essential:

• English –Read, write and speak
• Writing skills
• Good communication and listening skills
• Trustworthy and Honest
• Customer focussed
• Deadline driven

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Minimum Requirements…

Essential:

• Grade 12 – Matric, and a Qualification in Graphic Design or DTP
• Minimum 3 – 5 years’ previous experience in the Packaging Design and Graphics field

Job Specification…

• Generate new packaging designs for various products relating to brief.
• Ensure packaging designs meet set (health, legal and religious) requirements and specification.
• Produce physical samples where applicable.
• Consider characteristics of a product, and how it responds to its surrounding environment and customer base.
• Develop initial design concept and solution with the ability to communicate requirements to various departments to complete a project.
• Develop design briefs that suit Dis-Chem’s purpose.
• Effectively manage projects independently from start to end to ensure timely delivery.
• Ensure all packaging adheres to CI guidelines.
• Maintain a file of packaging specifications for cross-reference.
• Ensures that labelling match product specifications.
• Create designs based on advertising and sponsorship programs when applicable
• Work with various departments (New Product Development, Imports and Technical Compliance) to do research on material and assess and investigate the viability of local suppliers.
• Conceptualize design elements for new products and rebranding of the existing designs.
• Adhere to new product development objectives and standards.
• Manage timelines effectively with Traffic Coordinator.
• Align all stakeholders approach to Packaging Operations best practice.
• Liaise with New Product Development Team, Graphic Studio Manager and Managing Director when designing packaging products.
• Ensure quality compliance of packaging is done by the Technical Compliance Department.
• Meet with team regularly to ensure design brief is met.
• Work closely with suppliers to determine best options for Dis-Chem and its products.
• Develop and maintain a strong spirit of partnership.
• Conduct all communications and transactions with the utmost integrity.
• Work closely with the Managing Director of Dis-Chem, the Marketing team, and suppliers to effectively achieve set targets.
• Prioritize and organise To-Do lists are a must.
• Be able to work under pressure with tight deadlines.
• Adhere to project deadlines and inform management in advance if these deadlines won’t be met.
• Be considerate on research time in accordance to brief deadline and urgency.
• Research best design practice for product development projects.
• Identify the suitability of suppliers.
• Research and monitor existing industry standard to best implement on the Dis-Chem private label packaging.
• Assist various departments in conducting research to understand exactly what the target audience will respond to.
• Keep up to date with design and technological innovations.
• Take into account environmental considerations, such as biodegradability or recycling opportunities.
• Liaise with NPD team by comparing the company’s product to competitors’ products.
• Ensure that packaging products meet set requirements and specifications.
• Make presentations to Directors or clients to present design proposals.
• Prepare and present seasonal product innovations in line with current trends.
• Understand technology, production methods, and materials.
• Control quality standards.
• Adapt to changing circumstances, while still meeting deadlines.
• Do occasional store visits to inspect products on the shelves.
• Design product requirements based on the packaging brief.
• Create proofs or to scale mock-ups for approval.
• Request any artwork elements from agencies or supplier when/if needed.
• Think creatively to produce new ideas and concepts and developing interactive designs.
• Use innovation to redefine a design brief within the constraints of cost and time.
• Stay relevant to current trends within the packaging space.
• Ensure that all designs are in line with the Dis-Chem Private Label range.
• Proofread all work to produce accurate and high-quality work.
• Give accurate feedback to team members and management regarding projects.
• Maintain accurate records of the progress of all jobs.
• Ensure files are saved accurately in order for team members or management to find easily.
• Work as part of a team to ensure high quality work.
• Ensure team members that are on-board with the different projects are in the loop with regards to the finalization of these different projects.
• Consider recommendations of team member`s suggestions, on improving designs.
• Conduct brain storming sessions with the team.
• Ensure a sense of respect and professionalism when working with other team members.
• Share knowledge and ideas with other team members when they are in need.
• Housekeeping must be in accordance to Dis-Chem standards.
• Adhere to Dis-Chem Policies and Procedures and Standard Operating Procedures.
• Adhere to Health and Safety rules and regulations.

Competencies

Essential:

• Advanced Computer skills (Office, Excel, Word, Outlook)
• Have excellent design and industry skills and knowledge
• English (Read, write and speak well)
• Manage design time on jobs efficiently in order to meet deadlines
• Be able to identify and solve problems to ensure work is done efficiently
• Be willing to learn and share knowledge
• Have and demonstrate initiative
• Team player with good communication skills

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Minimum Requirements:

Essential:

• Grade 12 / Matric
• BPharm / equivalent qualification
• Registered with the South African Pharmacy Council (SAPC)
• Registered tutor
• Unisolv experience
• Experience in supervising staff
• Computer literate – MS Office
• Sound numerical skills
• Strong command of the English language and a second language

Advantageous:

• Relevant retail/ FMCG experience
• Third additional language
• SAP experience
• E-scripting experience

Duties and Responsibilities:

Acts & services especially pertaining to a Pharmacist:

• Provision of pharmaceutical care by taking responsibility for patients’ medicine-related needs, and being accountable for meeting those needs, which shall include, but not be limited to the following functions:
• Evaluation of a patient’s medicine-related needs by determining the indication, safety and effectiveness of the therapy
• Accurately interpret scripts and act in a professional and responsible manner, and within the legal requirements in accordance with the SAPC
• Correct errors on scripts rejected by medical aid
• Dispensing of any medicine or scheduled substance on the prescription of a person authorised to prescribe medicine
• Furnishing of information and advice to any person with regard to the use medicine
• Determining patient compliance with the therapy, and follow-up to ensure that the patient’s medicine-related needs are being met
• The provision of pharmacist-initiated therapy
• The compounding, manipulation, preparation or packaging of any medicine or scheduled substance, or the supervision thereof
• The manufacturing of any medicine or scheduled substance, or supervision thereof
• The purchasing, acquiring, importing, keeping, possessing, using, releasing, storage, packaging, re-packaging, supplying or selling of any medicine or scheduled substance, or supervision thereof
• The application for the registration of a medicine in accordance with the Medicines Act and Pharmacy Act
• Keep abreast of changes in medical aid procedures and requirements for claims and dispensing
• Follow up with patients regarding script tacking reports as requested by the Dispensary Manager, and follow up appointments
• Explain all medical aid costs to patients
• Process all paperwork for accurate submission of claims to medical aids
• Ensure authorisation of chronic, HIV and AIDS, and oncology medication
• Maintain customer profiles on the system
• Merge profiles locally, and UCS should be notified to merge profiles centrally
• Take note of any messages on the customer profile, and take suitable action
• Report on low / out of stock levels, and stock errors to the Dispensary Manager
• Facilitate biannual stock takes
• Exercise stock, cash and asset control

Competencies:

Essential:

• English and second language – Read, write and speak
• Good communication skills, listening
• Basic dosing and important drug interaction
• Customer service/focus
• Supervisor experience, and able to lead by example
• Ability to train other staff members
• Conflict management
• Strong attention to detail
• Sound numerical skills
• Problem-solving
• Team player
• Trustworthy and honest
• Time management
• Able to deal with pressure
• Computer literate – MS Office

Advantageous:

• Knowledge of Retail/ FMCG operations
• 3rd Additional Language
• Knowledge of or experience in Unisolv, SAP and E-Scripting
• Drug and family planning, and complementary medicine

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Minimum Requirements:

• Grade 12 / Matric
• Basic Pharmacist Assistance qualification
• Registered with the South African Pharmacy Council (SAPC)
• Working experience on Unisolv
• Computer literate – MS Office
• Sound numerical skills
• Strong command of the English language and a second language
• Willing and able to work retail hours 

Advantageous:

• Knowledge of Retail/ FMCG operations
• 3rd Additional Language
• Knowledge of or experience in SAP and E-Scripting
• Drug and family planning, and complementary medicine

Duties and Responsibilities:

• Assist with the sale of Schedule 1 and Schedule 2 medicines or scheduled substances
• Assist with the compounding, manipulation or preparation of a non-sterile medicine or scheduled substance according to a formula and standard operating procedures approved by the responsible pharmacist
• Assist with the manufacturing of a non-sterile medicine or scheduled substance according to a formula and standard operating procedures approved by the responsible pharmacist
• Assist with re-packaging of medicine
• Assist with the distribution and control of the stock of Schedule 1 to Schedule 5 medicines or scheduled substances
• Assist with the ordering of medicine and scheduled substances up to, and including, Schedule 6 according to an instruction of a person authorised in terms of the Medicines Act to purchase or obtain such medicine or scheduled substance
• Assist with the reading and preparation of a prescription’ the selection, manipulation or compounding of the medicine; the labelling and supply of the medicine, in an appropriate container following the interpretation and evaluation of the prescription by a pharmacist
• Accurately interpret scripts and act in a professional and responsible manner and within the legal requirements in accordance with the SAPC
• Capture script details accurately, and verify patients’ details on the system
• Ensure accurate picking /packing/labelling and checking of medication and be aware of common dosages as well as important drug interactions
• Give accurate instructions to patients regarding the correct use of medicine supplied
• Keep abreast of changes in medical aid procedures and requirements for claims and dispensing
• Ensure all medications are checked for accuracy by and signed by a pharmacist
• Advise and assist patients at the dispensary, self-medication and front-shop
• Follow up with patients regarding script tracking report as requested by the dispensary manager, and follow up on appointments
• Explain medical aid costs to patients
• Provide information to individuals in order to promote health
• Process all paperwork necessary for the accurate submission of claims to medical aids
• Correct errors on scripts rejected by medical aid
• Ensure authorisation of chronic, HIV and AIDS and oncology medication
• Maintain customer profiles on the system
• Merge profiles locally and UCS should be notified to merge profiles centrally
• Take note of any message on the customer profile, and take suitable action
• Report on low / out of stock levels, and stock errors to the dispensary manager
• Receive dispensary stock in accordance with Dis-Chem’s SOPs, and merchandise according to FEFO
• Facilitate bi-annual stock takes
• Exercise stock, cash and asset control

Competencies:

Essential:

• English and 2nd language – Read, write and speak
• Good communication skills, listening
• Customer service/focus
• Strong attention to detail
• Sound numerical skills
• Problem-solving
• Team player
• Trustworthy and honest
• Time management
• Able to deal with pressure
• Computer literate – MS Office 

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Essential:

• Grade 12 / Matric
• Computer literate
• Sound numerical skills
• Willing and able to work retail hours

Advantageous:

• Previous receiving / retail / FMCG experience

Duties and Responsibilities:

• Accurately verify, scan and capture physical goods received for the store, in accordance with company policy and standard operating procedures
• Receive all warehouse goods and invoices in accordance with company policy and procedures
• Return all unordered or damaged goods delivered to the store and accurately complete credit notes for non-acceptance in accordance with company policy and SOPs
• Verify and check deliveries and invoices for total accuracy
• Ensure goods delivered are the goods invoiced and captured in terms of quantities, variant and condition
• Assist the Receiving Manager in preparing and logging warehouse claims on the warehouse claims system
• Ensure the flow of stock receipts through receiving is maintained, that deliveries arriving are receipted the same day and sent to the floor
• Process all returns to suppliers in compliance with company SOPs
• Ensure all physical controls over the goods receiving area are in place and operational
• Maintain storerooms are in an acceptable and orderly condition
• Assist in managing and controlling high-risk stock

Competencies:

Essential:

• Knowledge of receiving operating procedures, administration
• Strong command of the English language
• Effective interaction with suppliers, management, reps and staff
• Sound analytical skills
• Time management
• Heavy lifting + 20kg

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Essential:

• Grade 12 / Matric
• Diploma in Tax or equivalent
• Minimum 2 to 5 years’ experience in Tax Compliance and Reporting in a Corporate environment

Advantageous:

• Post Graduate Qualification in Tax or equivalent
• Retail experience and working with multiple entities

Job Specification…

Compliance & Reporting

• Prepare and submit income tax and provisional tax returns calculations and supporting schedules.
• Perform calculation of deferred tax for annual financial disclosures.
• Ensure compliance with the Revenue Authority.
• Review Value Added Tax calculations and supporting documents.
• Prepare output tax reasonability and apportionment ratio calculations.
• Review and submit VAT verification and Customs Tax.
• Prepare and submit dividend withholding tax return.
• Accurately calculate capital gains tax.
• Review of Income tax calculations for foreign entities.

Stakeholder Liaison:

• Effective correspondence with the Revenue Authority on objections, dispute resolution, audits and other matters.
• Liaise with Dis-Chem internal stakeholders such as finance, SAP, Payroll.
• Liaise with external auditors to provide requested information during audits.
• Engage with internal stakeholders e.g, Bookkeepers to assist with VAT queries and draft correspondence.
• Engage with internal stakeholders e.g., Bookkeepers to assist with VAT queries and draft correspondence.

General:

• Adhere to Dis-Chem Policies and Standard Operating Procedures.

Competencies

Essential:

• Sound knowledge of SAP, Tax and regulatory environment.
• Analyse information by using logic to address work-related issues and problems.
• Interprets data rationally by quantifying issues and evaluates information objectively.
• The ability to communicate information and ideas in speaking and writing so others will understand.
• Build constructive working relationships characterised by a high level of acceptance, cooperation, and mutual respect.
• Meticulous in finding errors; ensures accuracy by being thorough and checking details; produces high quality work by being detailed.
• Ability to meet deadlines and is reliable in achieving results with minimal oversight.
• Computer Skills – Microsoft Office: Word, Excel, PowerPoint and Outlook and SARS e-filing.