Fresh Jobs at andBeyond

• &Beyond requires a proactive financial coordinator to ensure Phinda Private Game Reserve and Munyawana results are reported accurately, timeously in accordance with Group policies. The financial coordinator will be responsible for financial recording, reporting, variance analysis, training of staff and resolving problem areas at Phinda.
• This role will suit a candidate that is a team player who is professional, results orientated, has attention to detail and good people skills. The candidate must have the ability to work independently while being part of a team. The role will require investment in time, specifically over month and year ends, to produce accurate and timely results.
• This is a mid-level ‘live in’ office/administrative role at Phinda that will report to the Regional Finance Manager/Finance Controller and have no/very little contact with guests.

KEY OUTPUTS
Includes but not limited to:

• Accurate recording and management of financial information for all business units for Phinda and the Munyawana entities
• Maintaining and improving high financial standards and discipline
• Management, Mentorship and training of Finance trainee
• Meeting finance deadlines
• Training of staff from various backgrounds and skill levels
• Assist lodge managers/ lodge staff with queries
• Reconciling various accounts including clearing accounts and inter lodge transactions
• Ensuring correct authorization and allocation of business expenditure
• Maintaining stock control procedures, assisting with stock counts when required
• Process all supplier invoices
• Assist all staff with Pan Strat
• Ensure Petty Cash Recons Balance monthly
• Ensure Bank Recon Balance Monthly
• Prepare and Loading of all creditor’s payments
• Creditors and debtors’ recons monthly
• Collation and accuracy of Sustainability Stats and fuel sheets
• Review and train Front of House systems
• Review and reporting of capex spending to budget
• Processing financial transactions over accounts payable and accounts receivable in compliance with the group financial policies and procedures
• Reconciliation of supplier statements to the general ledger
• Preparing, verifying and submitting new suppliers as bank beneficiaries for future payments
• Reservations/road transfers of volunteers
• Running Night Audits on Pan for Volunteers
• Month end stock takes
• HR monthly reporting after closing
• GRS & landing fee invoicing monthly
• Stock issues to lodges
• Check that Vat is processed correctly
• Scanning & Filing
• Interpretation and analysis of management accounts
• Assisting with year-end audit
• The Implementation and / or maintenance of financial systems, processes and procedures ensuring the accuracy of data as extracted from multiple platforms
• Highlight procedural errors to reinforce Bops
• Find ways of working smarter
• Relieve Financial intern or Controller requirements when they are on leave

KNOWLEDGE REQUIRED (QUALIFICATIONS OR TRAINING PROGRAMS)

• 5+ Years financial/accounting experience
• Computer literate – Excel is essential
• PANstrat experience preferable
• SQL knowledge is a value add

COMPETENCIES REQUIRED

• Excellent administrative skills, with a focus on attention to detail on numbers and analysis
• Excellent time management skills
• Critical thinking skills: Ability to solve problems and take the initiative
• Teamwork / collaboration
• Ability to work under pressure
• Excellent communication: Good Interpersonal skills as well as being able to communicate clearly in both written and verbal format
• Ask questions when unsure / know your responsibilities / be feedback fit
• Patience
• Operate in an informal but highly driven and results oriented environment
• Self-driven, motivated, and organized
• Comfortable in dealing with diverse cultures, languages, and environments
• Drive, effect and enact considered change

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Duties and responsibilities

• Fleet Management
• Generators
• Administration
• Workshop Staff

Fleet Management

• Vehicle & Plant Inspections
• Service Schedule
• Services of Vehicle & Plant
• Ensure maximum turnaround of vehicles in the workshop.
• Minimize down time of all vehicles.
• Ensure that workmanship is of the highest possible standard.
• Quality control and testing of vehicles. Required to drive as many of the vehicles on the reserve at least once per month.
• Test drive every vehicle that comes out of servicing – to ensure that every vehicle has been serviced/repaired to the highest standard.
• Liaise with H.O.D’s on any large costs and/or delays in vehicle repairs.
• Ensure that game drive vehicles are presentable “in the eyes of the guest” at all time.
• Follow up on all outsourced work and ensure that it is of the required standard.
• Liaise with group Fleet Manager on major repairs.
• Update Reserve management on condition of fleet and advise when equipment becomes costly to maintain.

Generators & Infrastructure

• Oversee maintenance and servicing of all standby generators
• Always ensure generator reliability and readiness

Administration

• Month End
• Stock Take
• Responsible to do a physical month end count with the WORKSHOP STOREMAN
• Submission of stock value is sent to finance/accounts together with recharges at the end of the month.
• Recharges
• Spares & Parts
• PANStart – andBeyonds Finance, Recording & Management System
• All invoices for goods received to be captured in PAN as soon as possible but within the same calendar month of invoice date
• All stock on quick books to be allocated to the correct vehicle
• At month end all invoices are closed, printed and placed in the correct vehicle files
• Back up the Quick Book file onto an external hard drive every month
• Vehicle Files
• Create & maintain a file for every vehicle
• Job cards and invoices to be filed at the end of every month into the relevant vehicle file
• Invoice Files
• Create & maintain a file for all invoices
• To be filed as per supplier
• Vehicle Licensing
• Ensure that all vehicles are licensed and road worthy
• Create and maintain a separate file for all vehicle log books and licenses
• Telephones
• Responsible for the workshop telephone and cell phone
• Personal calls to be deducted from company cell and landline phones.
• Petty Cash
• Submit a monthly reconciliation to accounts/finance of the workshop petty cash
• Ensure safe keeping of petty cash in the workshop office
• Workshop Expenses Budget Line
• Responsible for this budget line
• Report queries on Management Accounts and Ledgers to the Reserve manager or Financial Controller
• Ensure that all spares coming out of the storeroom are fitted on the vehicles
• All spares are charged out to  the vehicles that they have been fitted onto 
• All recharges are sent to the accounts/finance team at month end
• Compile a summary of recharges at the end of each month – this is sent to finance/accounts team
• Responsible for the ordering of vehicle spares and ensuring that company is not overpaying for parts.
• Make sure that spares ordered are received
• Invoices processed and submitted timorously for payment in the same month of receiving goods
• Ensure that a healthy par stock is maintained 
• Ensure that the storeroom is secure at all times and there are tight controls
• Make sure that all stocks are secure and that there is no pilferage.

Sustainability Reporting

• Take ownership of workshop-related sustainability reporting, including tracking fuel usage, generator performance, and waste management
• Maintain accurate records to support internal reporting, audits (including Eco Audit), and compliance requirements
• Identify and implement opportunities to improve operational efficiency and reduce environmental impact within workshop and fleet operations
• Drive initiatives to improve fleet efficiency and reduce environmental impact in line with &Beyond sustainability commitments
• Ensure compliance with environmental best practices in the handling and disposal of oils, parts, and hazardous materials

Workshop Staff

Recruitment

• Responsible for hiring and vetting of all workshop staff.
• Responsible for induction of staff/filling in all necessary paperwork associated with hiring of new staff
• Ensure that all workshop staff have a Letter of Employment
• Provident Fund forms are signed and completed
• All other necessary staff file paperwork (Medical Aid/ID copies/bank accounts/salary is communicated to HR/Payroll accounts
• 3 month performance reviews are completed on their due date and record sent to HR

Staff Development/Motivation

• Ensure that all workshop staff has the technical know-how to repair vehicles/plant & perform their jobs efficiently.
• If lacking need to do training.
• Identify growth opportunities for workshop staff.
• Have regular team building exercises with workshop staff.
• Six monthly performance reviews done with all Workshop Staff members and filed with HR.

Control & Discipline

• Responsible for giving permission and controlling all workshop staff visitors.
• Responsible for dealing with any workshop staff disciplinary issues.
• Day to day management of workshop staff.
• Familiar with &Beyond Disciplinary Policy and Procedures.

Communication

• Responsible for communicating relevant information to staff through formal meetings weekly or as and when required.
• Updating the workshop notice board with relevant information pertinent to the workshop staff.

Time Book

• Responsible for the Workshop Staff timebook

Leave

• Responsible for Workshop Staff leave cycles and recording of leave.
• Keep track of staff sick leave, family days.

Health, Safety & Compliance

• Ensure full compliance with health and safety standards within the workshop
• Maintain safe working conditions, including proper use of PPE and certified equipment
• Ensure all staff are trained and competent in equipment usage
• Maintain first aid readiness and emergency preparedness
• Uphold company policies and procedures at all times

SKILLS REQUIRED:

• Communication skills - with guests and fellow staff members
• Standard of your work must exceed
• Good organisational ability
• Lateral thinking ability
• Initiative
• Must adhere to World Class Hospitality and Service Standards
• Professional, courteous
• Must be able to lead people and correct things when needed
• Honest, have good integrity, proactive and driven person who has career ambition

KNOWLEDGE REQUIRED:

• Hospitality
• Environment
• The surrounding communities
• The country
• Company Knowledge (&BEYOND as well as Wild Impact) is advantageous
• Valid unendorsed SA driver’s license essential & PDP

PREVIOUS WORK EXPERIENCE REQUIRED:

• Must have at least 3 – 5 years’ experience as a Manager in a similar sized operation.
• Must be experienced/qualified in all vehicle mechanics
• Able to handle pressure, and still operate effectively
• Energetic, proactive person
• Good interpersonal skills – able to function as part of a team
• Attention to detail and initiative
• Diligence and self-motivation to meet deadlines and keep on top of your job
• Willingness/ability to share information and teach and inspire others

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KEY OUTPUTS :

Marketing Campaign & Brand Support

• Assist Brand Managers in executing marketing initiatives across multiple regions:
• South Africa
• Southern Africa (Botswana, Namibia, Zimbabwe, Zambia, Mauritius)
• East Africa (Kenya, Tanzania, Uganda, Rwanda, Seychelles)
• Asia (Bhutan, Maldives, India, Sri Lanka, Nepal)
• South America (Chile, Peru, Ecuador, Argentina)
• Antarctica
• Support the planning and execution of multi-channel marketing campaigns (digital, social media, email and more).
• Ensure brand consistency across all marketing materials and touchpoints.

Content Creation & Digital Support

• Assist in developing engaging content for social media, blogs, and email marketing.
• Manage and update website content, ensuring SEO optimisation and accuracy.
• Handle WETU updates, PowerPoint presentations, and website content updates.
• Rename and upload images in Cloudinary for digital asset management.

Graphic Design & Asset Management

• Assist with branding-related design tasks, including:
• Correcting naming architectures for files
• Resizing and exporting illustrations (Photoshop)
• Modifying icon colors and exporting assets (Illustrator - SVGs, PNGs)
• Uploading design resources to Cloudinary
• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign) is highly beneficial.

Market Research & Analysis

• Conduct market research to identify trends, customer preferences, and competitor insights.
• Assist in tracking and analysing marketing campaign performance.

Event & Administrative Support

• Support marketing events, trade shows, and brand activations.
• Assist with logistical arrangements, including venue coordination and promotional materials.
• General administrative tasks such as scheduling meetings, managing calendars, and team support.
• Help with the capturing of meeting notes and sending out actions to the team

KNOWLEDGE AND SKILLS REQUIRED:

• A degree or diploma in Marketing, Digital Marketing, Brand Management, Graphic Design, or a related field.
• Proficiency in Microsoft Word, PowerPoint, and Excel.
• Basic to advanced skills in Adobe Creative Suite (Photoshop, Illustrator, InDesign).
• Ability to work independently.
• Attention to detail is crucial for this role. 
• A proactive and self-motivated attitude—able to take ownership of tasks.
• Willingness to learn and adapt—this role involves diverse projects, including foundational tasks and you will be exposed to a lot of different aspects in short timeframes. 
• Excellent communication and organisational skills.
• Prioritise skills needed as there will be multiple projects under tight deadlines.
• Copywriting skills beneficial
• We reserve the right not to make an appointment.

***YES4YOUTH CRITIRIA***

• Must be a South african Citizen
• Must be 27 years old or younger before 01 May 2026
• must have Matric or a higher qualification 
• Must not have been a part of the Y4Y programme previously