Fresh Jobs at Aspen Pharma Group

Overview

• Process inventory sales transactions and invoices for export and local customers

Responsibilities

Forecast

• Request customer forecasts, verify correctness, resolve queries with customers and upload validated forecasts onto ERP system.
• Forecast requested, validated and uploaded monthly.

Purchase orders

• Upload purchase orders onto ERP system and create the  order number.
• Receipt all finished goods from local and international suppliers, as well as all sub-contracting raw materials and packaging from local suppliers.

Sales orders

• Request method of transport from customer and inform Distribution Warehouse.
• Perform ERP system transactions to process the sale.
• Arrange quotes with transport companies and obtain financial approval.
• Send Commercial invoices for payment.
• Generating and releasing all sales orders for both local and international market.
• Ensure that all commercial invoices for all customers are created and sent out.

Documentation

• Initiate and prepare weekly backorder/stock out summary report.
• Arrange for relevant documents e.g. Invoices/COA’s/COC’s/permits
• Inventory management

Inventory management

• Maintain database relating to any significant shortages or damages.
• Obtain authorisation and execute inventory adjustments
• Compile inventory reports and ensure timeous submission of reports.
• Maintain accurate inventory levels and ensure correct warehouse allocations.
• Participate in periodic stocktaking and complete  stock reconciliation report and investigate variances and reconcile with  ES Buyer/Scheduler and Finance.
• Processing of stock count in the ERP system

Plan & process

• Implement policies and procedures.
• Provide recommendations to management on improvement in processes

Reporting & record keeping

• Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
• Status reports on QA releases and production status.

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives.
• Communicate with employees and management, to convey information

General office support/ Administrative support

• Lead the provision of advanced administrative, operational, customer support and computational tasks
• Process orders on the AGI – Aspen Supply Portal.
• Arrange samples/documentation for when AGI samples are requested.

Requirements

Background/experience

• 4+ years' experience in a relevant field
• 2 year Diploma in Logistics or Supply Chain Management

Specific job skills

• Computer literate – MS Office
• Sound knowledge and experience of the BAAN system

Competencies

• Planning and Organising
• Meeting Deadlines
• Capturing Facts

go to method of application »

Overview

• Leads the receiving, storing, dispensing, and packing of scheduled drugs and controlled materials

Responsibilities

Sample testing before storage

• Verify the replacement of the label after “For release” is approved

Dispensing of raw material

• Check that correct stock was picked for the batch
• Do dispensary line opening
• Check dispensed material against batch records
• Update information into the ERP system

Sample testing after storage

• Supervise the sourcing of the selected material
• Supervise the sampling of content by required specifications
• Make requests for the repacking of the box restock
• Supervise and verify cycle counts and stock counts

Management of Schedule 5 and 6 items

• Oversee the complete flow of material or FG from receipt to dispatch
• Adhere to Legal requirement  as per GDP, GMP and GWP guidelines

Management of the destruction process for obsolete stock

• Manage process, from receipt to destruction of stock, inclusive of the administration process, i.e. SBF’s, ERP transactions, approvals

Planning & processes

• Implement and coordinate systems and procedures and make decisions within policies and procedures, or as authorised by superiors

Asset/ Resource management

• Determine resource needs within own area of responsibility
• Request required assets and resources for the fulfilment of work duties
• Use assets and resources optimally within own area of responsibility

Technical/ Functional expertise

• Apply comprehensive knowledge of discipline/ specialisation
• Stay up to date on developments, trends, legislation and industry regulations within area of expertise

Reporting & record keeping

• Gather information required for reports to be generated in department or area of technical expertise
• Complete and consolidate standard documents
• File, archive and retrieve documents in hard and soft copy filing system
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution

Requirements

Background/experience

• 0-2 years’ experience as a Pharmacist
• Bachelor’s Degree in Pharmacy
• Registration with the Pharmacy Council as a Pharmacist

Specific job skills

• ERP System knowledge

Competencies

• Meeting Deadlines
• Interrogating Information
• Planning and Organising

go to method of application »

Overview

• Transport material and finished goods in between production and warehouses

Responsibilities

Transportation of materials/ goods

• Communicate with the superior in respect of the programme/ schedule of destinations
• Drive heavy duty vehicle
• Collect stock from the warehouses according to schedule provided
• Deliver stock to locations as instructed
• Assist with loading/ off-loading and receiving processes and procedures

Vehicle maintenance

• Check and report on vehicles
• Complete all standard check lists for vehicles
• Refuel vehicle as required, obtaining the appropriate sign-off from the manager

Planning & procedures

• With guidance, execute responsibilities for a single technical area or group of closely related tasks
• Learn and implement policies, procedures, quality and compliance standards
• Work within established policies, practices and guidelines, as well as established quality and safety checks
• Work under close supervision and with assistance from senior level staff

Asset/ Resource coordination

• Determine resource needs within own area of responsibility
• Request required assets and resources for the fulfilment of work duties
• Use assets and resources optimally within own area of responsibility

Technical expertise

• Optimise own work processes
• Identify gaps in current policies, procedures and legislation as it relates to own area of work
• Facilitate implementation of processes in own area of work

Reporting & record keeping

• Report accidents and damage to vehicles, equipment and tools
• Log distance travelled and loads delivered
• Complete and consolidate standard documents
• Maintain and update records and systems as required

Requirements:

Background/experience

• 0-2 years’ experience in a similar role
• Minimum of a Grade 12 and National Certification (N3)

Specific job skills

• Relevant valid Driver’s Licence for appropriate vehicle use

Competencies

• Interrogating Information
• Meeting Deadlines
• Following Procedures
• Capturing Facts
• Customer Awareness