Fresh Jobs at CHEP

Position Purpose 

• This position will support the Team Lead to drive controls that align to Brambles’ policies for governance relating to purchase orders generated by Supply Chain (SC) stakeholders.
• The incumbent is responsible for all transactional purchase order generation for the region’s service centres. The incumbent will ensure the efficient and timeous procurement of goods and payments thereof so sound financial and organisational skills are required.  Purchase order creation will follow systematic rules to facilitate ‘best practices’ for optimal report outputs.
• The individual will promote and drive behavioral change to ensure processes are followed as per audit requirements.  The individual will take the lead in identifying training needs, recommending or assigning training sessions and providing practical on-the-job SME training.
• The role works closely with the SC business, the Procure to Pay (P2P) team and the Business Process Outsourcer (BPO) [Genpact] to ensure Service Centres receive goods and services efficiently and vendors are paid timeously through the Payable process.  The incumbent will assist in handling exceptions and troubleshooting escalations from the BPO.  They will primarily support Operations through strong working relationships with Finance, Procurement, vendors and the BPO team.
• The incumbent should demonstrate leadership, strong administrative and analytical skills as the POs across several company codes, in numerous commodity groups, GLs and cost centres must be accurate for optimal management decision-making and for the business statutory and financial reporting.

Key Accountabilities 

Transactional Purchase Order Processing

• Accountable for completing purchase orders timeously and accurately.
• Contract Purchase Orders.
• Automated Plant Expenses (APE) and Rate Cards, and facilitate the timeous submission of relevant schedules to third party service providers
• Maintain oversight of all tasks relating to general and Capex purchase orders for the region.
• Validate GL and cost centre selections and ensure all other PO details including quantity, price and tax type verifications.
• Resolve GRNI queries before aged items are cleared by collaborating with Ops, Vendors,  Genpact, Finance teams.
• Run reports (Open Orders) to check goods receipts are done and new purchase orders for contracts are issued timeously and coach PO creators on resolution practices.
• Ensure query discrepancies have been completed.
• Assist vendors with Coupa Supplier Enablement (CSP). For specific vendors only - check invoices and forward for timeous.
• Run reports for Pending Action, Goods Receipted-No Invoice (GRNI) and distribute for resolution. Follow up accordingly.
• Analyse, troubleshoot and resolve queries relating to Invoices / Purchase Orders both internally and with suppliers.
• Liaise with Procurement team regarding identified need for goods or services for the sourcing thereof. Follow up on PAFs (Procurement Assistance Forms) raised by Operations.
• Implement effective controls to minimise Coupa queries.
• Ensure all Purchase Orders are processed in accordance with Bramble’s country specific local compliance and legal/regulatory requirements.
• Provide support and information for internal and external audits.
• Compile and submit regular reporting as required by stakeholders.
• Review of monthly service centre costs to prepare accruals.
• Query resolution of relevant service centre costs and provide support for tracking costs e.g. reports for PPE registers, forklift and Plant maintenance cost trackers.
• Preparation of monthly Journal requests.
• Accountable for overseeing advance payments and ad hoc payment date changes.
• Implement best practice and eliminate non-value-added tasks through continuous improvement.
• Support and participate in regional and global projects as per Coupa and SAP requirements.
• Vendor onboarding – ensure all associated documents are provided by Vendors for compliance checks.

Assets 

• Check that the necessary pack of documents is complete before forwarding to Head Office for raising CAPEX orders and confirming validity of information for accurate Asset Shell cost tracking and Asset Register entries.
• Support asset capitalisation requirements.
• Action document flow of general assets for Operations Department, i.e. asset transfer and asset disposal.
• Responsible for ensuring Operational Assets are accurately tagged.
• Responsible for ensuring Inventory Lists (for LVAs < R4,000) updated regularly and dated.

Company Vehicles 

• Oversight of the administration of company vehicles for the region 
• Manage pool car bookings.

General Administration 

• General administration of Waged Employee files – including all confidential information i.e.contracts, engagement forms, leave forms, workmen’s compensation, scanning, etc.
• Ensure there is an accurate and up-to-date filing system – physical and electronic
• Liaise with Plant staff regarding handover and control of purchases to third parties.
• Produce weekly reports for management.
• Ensure SOPs, Source Documents and Working Instructions are up to date.
• Encourage use of Power Bi and BW reports and conduct training sessions with Operations Teams.
• Compile appropriate training material, carry out training for new employees and provide refresher training; carry out assessments and maintain a training register.
• Project support for all regions.
• Travel to allocated Service Centres, if necessary, to support on cost and administrative controls.

Oversight of Plant Clerk Activities 

• Maintain visibility and oversight of all Purchase Orders raised by Plant personnel to ensure standards are aligned.

Key Requirements

• Tertiary qualification or Matric with 5-8 years administrative experience 
• Experience in stock control and system processes in a highly pressured environment
• 3 years SAP and/or COUPA experience.

Skills and Knowledge 

• Microsoft Office incl Teams, SAP, BW, Coupa, FDE/ESP [COLT], COLT Azure, Visio, PowerPoint, Lucid, Power BI
• Ability to simplify processes.
• Personal – Team player, accurate, reliable, proactive, self-starter, work under pressure, ability to deal with numerous activities simultaneously, numerical, good communication skills, patience, eye for detail, and action orientated.

go to method of application »

Position Purpose 

• This position will support the Team Lead to drive controls that align to Brambles’ policies for governance relating to purchase orders generated by Supply Chain (SC) stakeholders.
• The incumbent is responsible for all transactional purchase order generation for the region’s service centres. The incumbent will ensure the efficient and timeous procurement of goods and payments thereof so sound financial and organisational skills are required.  Purchase order creation will follow systematic rules to facilitate ‘best practices’ for optimal report outputs.
• The individual will promote and drive behavioral change to ensure processes are followed as per audit requirements.  The individual will take the lead in identifying training needs, recommending or assigning training sessions and providing practical on-the-job SME training.
• The role works closely with the SC business, the Procure to Pay (P2P) team and the Business Process Outsourcer (BPO) [Genpact] to ensure Service Centres receive goods and services efficiently and vendors are paid timeously through the Payable process.  The incumbent will assist in handling exceptions and troubleshooting escalations from the BPO.  They will primarily support Operations through strong working relationships with Finance, Procurement, vendors and the BPO team.
• The incumbent should demonstrate leadership, strong administrative and analytical skills as the POs across several company codes, in numerous commodity groups, GLs and cost centres must be accurate for optimal management decision-making and for the business statutory and financial reporting.

Key Accountabilities 

Transactional Purchase Order Processing

• Accountable for completing purchase orders timeously and accurately.
• Contract Purchase Orders.
• Automated Plant Expenses (APE) and Rate Cards, and facilitate the timeous submission of relevant schedules to third party service providers
• Maintain oversight of all tasks relating to general and Capex purchase orders for the region.
• Validate GL and cost centre selections and ensure all other PO details including quantity, price and tax type verifications.
• Resolve GRNI queries before aged items are cleared by collaborating with Ops, Vendors,  Genpact, Finance teams.
• Run reports (Open Orders) to check goods receipts are done and new purchase orders for contracts are issued timeously and coach PO creators on resolution practices.
• Ensure query discrepancies have been completed.
• Assist vendors with Coupa Supplier Enablement (CSP). For specific vendors only - check invoices and forward for timeous.
• Run reports for Pending Action, Goods Receipted-No Invoice (GRNI) and distribute for resolution. Follow up accordingly.
• Analyse, troubleshoot and resolve queries relating to Invoices / Purchase Orders both internally and with suppliers.
• Liaise with Procurement team regarding identified need for goods or services for the sourcing thereof. Follow up on PAFs (Procurement Assistance Forms) raised by Operations.
• Implement effective controls to minimise Coupa queries.
• Ensure all Purchase Orders are processed in accordance with Bramble’s country specific local compliance and legal/regulatory requirements.
• Provide support and information for internal and external audits.
• Compile and submit regular reporting as required by stakeholders.
• Review of monthly service centre costs to prepare accruals.
• Query resolution of relevant service centre costs and provide support for tracking costs e.g. reports for PPE registers, forklift and Plant maintenance cost trackers.
• Preparation of monthly Journal requests.
• Accountable for overseeing advance payments and ad hoc payment date changes.
• Implement best practice and eliminate non-value-added tasks through continuous improvement.
• Support and participate in regional and global projects as per Coupa and SAP requirements.
• Vendor onboarding – ensure all associated documents are provided by Vendors for compliance checks.

Assets 

• Check that the necessary pack of documents is complete before forwarding to Head Office for raising CAPEX orders and confirming validity of information for accurate Asset Shell cost tracking and Asset Register entries.
• Support asset capitalisation requirements.
• Action document flow of general assets for Operations Department, i.e. asset transfer and asset disposal.
• Responsible for ensuring Operational Assets are accurately tagged.
• Responsible for ensuring Inventory Lists (for LVAs < R4,000) updated regularly and dated.

Company Vehicles 

• Oversight of the administration of company vehicles for the region 
• Manage pool car bookings.

General Administration 

• General administration of Waged Employee files – including all confidential information i.e.contracts, engagement forms, leave forms, workmen’s compensation, scanning, etc.
• Ensure there is an accurate and up-to-date filing system – physical and electronic
• Liaise with Plant staff regarding handover and control of purchases to third parties.
• Produce weekly reports for management.
• Ensure SOPs, Source Documents and Working Instructions are up to date.
• Encourage use of Power Bi and BW reports and conduct training sessions with Operations Teams.
• Compile appropriate training material, carry out training for new employees and provide refresher training; carry out assessments and maintain a training register.
• Project support for all regions.
• Travel to allocated Service Centres, if necessary, to support on cost and administrative controls.

Oversight of Plant Clerk Activities 

• Maintain visibility and oversight of all Purchase Orders raised by Plant personnel to ensure standards are aligned.

Key Requirements

• Tertiary qualification or Matric with 5-8 years administrative experience 
• Experience in stock control and system processes in a highly pressured environment
• 3 years SAP and/or COUPA experience.

Skills and Knowledge 

• Microsoft Office incl Teams, SAP, BW, Coupa, FDE/ESP [COLT], COLT Azure, Visio, PowerPoint, Lucid, Power BI
• Ability to simplify processes.
• Personal – Team player, accurate, reliable, proactive, self-starter, work under pressure, ability to deal with numerous activities simultaneously, numerical, good communication skills, patience, eye for detail, and action orientated.

go to method of application »

Position Purpose

• This position drives control of all administrative processes related to the region’s operational business.  It encompasses all metrics data, cost analyses, stock management, service centre stock flows – impacting customer accounts, production activities, third party payments - and general administration.   
• The incumbent will be required to manage the Area Administrators and the Operations Administrators and establish processes to improve compliance, efficiencies and ensure standardized processes are followed with timeous and accurate processing.  They will have oversight of the administrative work of indirect reports (Plant Staff) and will work closely with all Operations Service Centre management and personnel to create a culture of compliance.
• The Team Lead Administrator is accountable for overseeing the reporting on all expenditure for up to 40 plants – varies from R20-32 million per month.
• The individual will schedule regular visits to all service centres within the region to assess processes, resolve administrative challenges, review training requirements and assist Operations team with information requirements.   In addition, they will liaise with the HO Facilities Manager to ensure that best practices are followed to meet the safety and employee well-being standards within the parameters of Facilities Management.

Key Accountabilities ​

Stock Management

• Oversee the management and control of Hire Stock, Raw Material and Trading Stock Reconciliations.
• Manage the removal of all scrapped or obsolete Hire Stock, Raw Material, Company Recorded assets, ad hoc assets, sale of Hire Stock to customers and disposal of waste and ensure that monies recovered are correctly allocated.
• Review Internal Audit Reports and in collaboration with ROMs implement corrective action to mitigate risks.

Cost Centre Analysis & Plant Metrics 

• Analysis and query resolution of each service centres’ costs within the region. Responsible for reviewing the cost reports for reasonability and for investigating anomalies and reporting on areas of concern.
• Apply process controls to manage Quarterly Incentive Bonus payments for Plant Staff.
• Analysis of service centre metrics within the region. Review service centre metrics and relate to other service centres for comparative purposes and identify areas for improvement.
• Investigate and report on concerns/problems to the relevant Regional Operations Manager.
• Report on Operational KPI’s to Operations Management and benchmark the results against “best in class” and company targets. 
• Attend Operations Meetings and share information to drive efficiencies.

Accounts Payable

• Responsible for managing the regional account payable processes including vendor accounts and municipal accounts.
• Co-ordinating all tasks related to Purchase Orders to maintain Plant efficiency.
• Ensure Basware queries are attended to avoid payment delays and implement effective processes to reduce the number of queries.
• Oversee all administrative processes related to Functional Outsourced activities including production payment calculations, daily production data capture, submitting monthly invoices, and purchase of consumables, tools etc. and the recharge thereof.

Facilities Management

• Liaise with the HO Facilities Manager regarding the execution of building and equipment maintenance, security, catering and vending requirements, cleaning and waste removal services.
• Budget reports – provide commentary on Supplier SLA compliance, contracts, expenditures and purchases within the region.

Managing Administration Team

• Management, motivation and development of staff.
• Conduct regular meetings to manage communication processes within team.
• Scheduling and prioritising staff activities to ensure quality standards and adherence to business requirements.
• Setting KPI’s in order to achieve regional objectives.
• Annual PDP process – conduct the bi-annual and year end personal performance process with all line staff as required by HR.
• Identify development and training needs as well as provide feedback on performance.

Operations Systems

• Wage sign-off in Kronos as and when required in Plant Manager’s absence.
• SAP – Super user profile requiring knowledge of all operational transactions and various reports related to cost centres and stock.
• Business Warehouse – analysing reports and creating workbook queries to assist with cost and stock management.
• COLT2020 – support new implementations.

General

• Administration and data gathering for Green Belt Projects / Process Improvement Projects.
• Oversee the management and control of Petty Cash for the region.
• Manage Service Centre archiving. 
• Ensure all new processes are documented and SOPs are updated and maintained.
• Ensure all SOPs are uploaded to central Head Office drive.
• Co-ordinate training involving all Ops Admin-related activities for entire Ops Team.
• Manage staff adherence to Brambles Code of Conduct and Zero Harm Policy.

Key Requirements

• Tertiary qualification – Preferably Degree in Business Administration or Cost Analysis or Supply Chain or Accounting.
• 5 years general administrative experience and experience in managing staff.
• Extensive experience in stock control and system processes in a fast moving, pressurised environment
• 3 years SAP knowledge and experience
• 5 years cost and data analysis experience

Skills and Knowledge

• Microsoft Office, SAP, Kronos, BW, Siebel, Coupa, Basware, MPS, COLT2020 applications.
• Ability to simplify processes and systems

go to method of application »

Position Purpose:

• This position is a key member of the Global Functions FP&A team, specifically supporting the IT business function.
• A trusted Finance lead, the FP&A will advise on strategic and operational decisions to drive business performance and capitalize on opportunities.  This includes support and guidance of business cases and spend analysis
• The IT functions is lead by multiple VP’s and Cost Centre owners who report into the CIO– this increases complexity, challenges prioritization as well as the Finance teams ability to provide exceptional customer service.
• The role is a key member of the Global Functions Finance team, supporting growth and fostering an environment of operational excellence within the finance function.  Supporting the Corporate, TS and SOF teams.

Specifically, this role will:

• Assist month end process
• Tracking IT Capex spend, reporting actual costs, monitoring, and reporting variances to plan.
• PMO support in providing project costs and business case guidance
• Monthly support of the IT global resources recharging process
• Support and drive the annual budgeting and forecasting cycles
• Global IT Regional Allocation compilation, tracking and reporting for annual budgeting and forecasting and charging
• A key strategic initiative for Brambles is to drive overheads productivity by streamlining processes, enabling technology, and generating savings in discretionary spend. This role is instrumental in delivering these objectives, acting as a catalyst for operational efficiency and cost effectiveness throughout the organisation. By leveraging data-driven insights and promoting best practices, the FP&A Manager ensures continuous improvement in spend management and supports Brambles' commitment to financial discipline.

Responsibilities

Strategic Financial Planning:

• Prepare, consolidate, and present accurate and timely spend reports for all core group functions, providing actionable insights and clarity to senior stakeholders
• Create meaningful and insightful reporting / presentations outlining functions submissions, ensuring punch, relevant and clear commentary
• Collaborate with regional and global stakeholders across Global Functions team, ensuring alignment on financial targets, performance metrics, and key business initiatives.
• Support annual budgeting and periodic forecasting cycles, ensuring robust and comprehensive planning of global spend aligned with organisational strategy.
• Provide ad hoc analytical support, including scenario modelling and business case development related to global spend and overheads.
• Maintain strong internal controls, ensuring compliance with financial policies and procedures in all spend reporting activities.

Management Reporting:

• Produce monthly management reports, including variance analysis and key KPIs such as FTEs, to communicate financial results and drive actions with the executive team and Group Board members (via Group FP&A).
• Provide executive-level financial support to the Executive Leadership Team, influencing key decisions to enhance business outcomes.
• Develop and evolve reporting to reflect latest business trends, and external environment, ensuring reporting is relevant and impactful. (ensuring drives action)
• Implement standardized tools, processes, and best practices across FP&A activities to enhance operational efficiency and business insights

Business Performance Analysis / Decision Support:

• Lead key projects to enhance Business performance and drive better decision making.  Key projects may include FTE reporting, Contractor management, Travel insight, Global views of Functions spend, specific business cases (building, presenting, request approval and follow up with the post-investment reviews)
• Automation, streamline, enhance – Review existing processes and investigate further automation and standardisation
• The position is responsible for providing valuable insights and financial assessment across the portfolio of Global Functions, playing a key role to coordinate and collaborate with the other finance business partners part of the team

Team Leadership:

• Inspiring, motivate and guide teams in achieving deliverables, in a backdrop of a newly developed team. Promoting high performance through regular coaching, training, and succession planning to ensure ongoing talent development. The role will be able to make significant impact on the business.
• Working across a global matrix in Transformation, indirectly managing and influencing key stakeholders and supporting staff to ensure achievement of deliverables.

Compliance & Control:

• Ensure adherence to internal controls, Brambles’s policies, and regulatory requirements within the FP&A function, and within the realms of our customers. Partner with internal audit and Controllership teams as necessary.

Qualifications

Essential Qualifications

• Graduate qualified in finance, business or economics
• Qualified Accountant – ACA / ACCA / CIMA / CA / CPA or equivalent

Experience

• 8+ years of Finance or Accounting Management experience preferably in complex multinational businesses with Finance transformation and/or FP&A expertise
• Proven experience in driving change management initiatives

Skills and Knowledge

• Solid understanding of FP&A, Commercial and Supply Chain Finance processes.
• Strong analytical skills and an ability to clearly present insights.
• A desire to learn and add value.
• Strong modelling ability including valuations, scenario, sensitivity and pricing analysis.
• Use of a group financial planning and performance management system (SAP Analytics Cloud).
• Use of a group consolidation system outputs (Hyperion Financial Management), as well as good understanding of Database Management.
• Commercial acumen with strength in solving unstructured problems.
• Strong interpersonal skills to enable effective collaboration across time zones and cultures.
• Ability to work autonomously and collaboratively to meet deadlines