Fresh Jobs at South African Bureau of Standards (SABS)

Purpose Statement

• To provide a value adding Certification accreditation service to the SABS through analysis, development, monitoring and implementation of controls and audits which meet the requirements of the SABS Accreditation processes and procedures.

Minimum Requirements    
Qualification 

• Matric/Grade 12 
• National Diploma / Diploma in Science, Engineering or a related field.
• SAATCA registration is advantageous
• SANAS registration as an Assessor is advantageous

Work Experiance 

• At least 3 years relevant work experience
• Experience in ISO: 17021 and/or 17065 is essential
• Systems Certification and/or Product Certification work environment experience is preferred.
• Auditing of Systems Certification and/or Product Certification processes is preferred

Duties and Responsibilities    

Functional Management 

• Contribute towards the development of an operational plan for Administration and Control and alignment of this plan to the strategy for the division overall.
• Develop a Centre of Excellence to balance technical know-how with customer/stakeholder
• Monitor and continuously evaluate progress of the functional unit’s achievements against the strategic objectives.
• Supervise the functional unit and ensure that it contributes to the achievement of business objectives.
• Implement the operational plan for Administration and Control.
• Contribute towards accreditation operations management to realise cost targets.
• Supervise operations effectively to deliver services within timelines and prescribed quality through effective resource management.
• Develop and implement functional unit processes and schedules to deliver quality services efficiently and contribute towards acquiring new accreditations.
• Implement effective and efficient administrative services to drive the achievement of key accreditation performance measures including internal audit, improvement request (IRQ), document control, database and management review processes and systems.
• Assist the Manager in ensuring the drive of continuous improvement activities.
• Use insights gained through business information to compile reports and metrics to measure success and inform the business decisions within area of responsibility.
• Provide timely operational management information that will guide management to drive revenue growth.
• Position the SABS to maintain its status as a customer focused organisation from a certification accreditation perspective within scope of
• Contribute towards ensuring that the rules and procedures relating to the implementation, control and maintenance of product certification are compliant to accreditation rules and relevant regulations.
• Supervise the production process for certificates and permits based on standard operating procedures.
• Implement the rules and procedures relating to Mark Scheme and Consignment Inspection responsibilities in line with accreditation rules and relevant regulations.
• Facilitate and provide mitigation and interpretation of accreditation rules for Internal Audit and Accreditation through the guidance of the relevant committees.
• Implement the accreditation process in terms of administration and control for certificates and permits based on standard operating procedures.
• Support business to maintain certification accreditation processes into industry-based clusters within the SABS.
• Ensure that an efficient process is implemented for the management and handling of accreditation body assessments.
• Ensure that the service centre produces accurate and quality permits and certification within the defined service level agreement.
• Implement effective and efficient Accreditation internal audit and management reviews.
• Maintain a database of all Certification approvals and licences to operate within sphere of control such as SANAS accreditation, RVA accreditations, and memorandums of understanding with organisations and regulators.
• Monitor and highlight changes in the relevant Accreditation Body requirements and coordinate implementation of accreditation technical support if required.
• Ensure the compilation of all necessary documentation and regular progress reporting as it relates to Management Systems Certification projects.
• Analyse all administration and control related complaints and non-conformances and provide advocacy to management on trends and possible preventative actions.
• Conduct national and international market, technical and analytical research for accreditation projects as required.
• Ensure that all projects within scope of control are appropriately managed as per cost, quality and stakeholder requirements.
• Manage the relevant service level agreements with the commercial clusters.

Risk and Compliance Management 

• Ensure the mitigation of the functional unit’s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
• Responsible for the coordination and maintenance of quality risk management in line with ISO/SANS, Accreditation and regulatory requirements.
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Support and provide evidence to all internal and external audit, Accreditation and regulatory requirements.
• Oversee the maintenance and enforcement of related Service Level Agreements to minimise business risk and ensure business continuity.
• Ensure adherence in the team to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

People Management 

• Proactively supervise all resources in order to ensure that the operational plans are effectively executed.
• Maintain excellent human capital performance through employee empowerment, skills development and retention and succession planning within the team.
• Maintain an environment where employees respect and adhere to company standards of integrity and ethics by integrating these values into all processes, procedures and practices.
• Contribute to diversity management initiatives.
• Implement a learning culture within scope of control.
• Execute performance management in line with the SABS policy within the team, and address performance challenges and develop subordinates to meet the expected performance standards.
• Provide support in recruiting and retaining key talent and other critically skilled personnel to manage internal processes and supervise the tactical, daily analytical work of the team.

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PURPOSE STATEMENT

• To assist with ensuring that the billing value chain is implemented appropriately and to provide assistance and  advocacy to management with accurate processing of the invoice cycle for existing and new clients. 

Minimum Requirements    
Qualifications

• Matric/Grade 12
• National Diploma/ Diploma in Finance or a related field

Work Experiance

• 3 years relevant work experience in billing or revenue management

Duties and Responsibilities    

• Assist with the accurate processing of the billing and related finance activities in the revenue cycle to ensure credit notes issued due to incorrect billing are minimised.
• Investigate all billing related issues, engage with laboratory officers and ICT where applicable for system issues and facilitate timeous resolution of the identified issues.
• Verify that all the applicable supporting documentation is received to open the sales order.
• Perform the opening and closing of jobs activities for allocated areas as and when required.
• Validate sales orders for completeness and accuracy.
• Facilitate timeous resolution of customer queries and provide required documentation where necessary
• Facilitate customer requests regarding payments for refunds and compile the refund requests to be reviewed by the Finance clerk
• Capture journal requests for both internal and external revenue as well as correcting journals for review and approval by BU Head.
• Assist Clerk: Finance in following up on reconciling items appearing on balance sheet accounts
• Monitor exception reports daily for allocated areas with assistance of Finance clerks to identify discrepancies, investigate and resolve where possible or escalate if no resolution is possible
• Review pre-payments to identify instanced where completed work has not been billed to ensure that customers are billed on time for all work that is complete.
• Verifying customer payments on cash customer accounts before commencing with the work.
• Ensure and maintain proper record keeping of all Revenue Management documentation
• Ensure adherence to set timelines within the Business Unit and Division.
• Support the Finance clerks in ensuring that monthly reconciliations are performed and balanced within the required timeframes on the revenue in advance and expired revenue balance sheet accounts for both SABS and SABS Commercial.
• Compile and report customers with special billing processes and/or requirements, including where necessary contacting external service providers to obtain relevant supporting documentation. Y
• Monitor Work in Progress (WIP) for allocated areas ensuring that all long outstanding items are resolved and all invalid transactions are timeously removed.
• Attend to billing related matters.
• Assist with compiling and providing documentation for audit purposes
• Perform any ad hoc billing-related activities as required.
• Assist with clearing billing backlogs in business units promptly.
• Assist in compiling weekly, monthly, etc. reports as may be determined from time to time regarding Revenue Management activities.
• Assist in the implementation of effective Revenue Management processes to ensure correctness of revenue in terms of IFRS requirements.