We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our services your solutions. Vector's vehicle fleet includes a food industry first in 'multi-temperature'? vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
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Job Purpose
- To control the processes of inbound, outbound and stock handling in order to maintain efficiency within the warehouse.
Key Responsibilities
Operational Warehouse Management
- Control operational deliverables, and expectations, and coordinate progress with direct line manager.
- Approve and oversee the execution of all relevant warehouse documentation and ensure compliance with all audit requirements including ISO.
- Ensure that all products are received and stored timeously and in accordance with Group policy.
- Provide direction to warehouse team on a daily basis including overseeing the assignment of individual responsibilities, tasks and technical functions.
- Maintain team focus on the business objectives in order to drive success.
- Identify and resolve issues and conflicts within and between various operational teams and team members within span of control.
- Conduct daily checks on all facilities, storage areas and equipment within area of responsibility, ensure compliance to all mechanical, electrical, safety and hazard standards and raise any areas of non-conformances for action.
- Check the temperature records of probe thermometers and compile a weekly report for submission to the Warehouse Manager.
- Ensure that the warehouse is locked and secure after hours.
- Monitor and ensure optimum stock rotation practices are applied across area of responsibility.
- Optimise the allocation of picking slots to meet sale patterns.
- Carry out daily SAP warehouse checks and action any reported defaults.
- Ensure compliance to relevant hygiene standards.
- Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment.
- Ensure that there are sufficient levels of consumables including pallet wrap, paper, cartridges, etc. maintaining continuous operations within the warehouse.
Inbound Control
- Control the inbound process by receiving product in good condition.
- Capture stock on the SAP system to ensure that goods are controlled and easily identified.
- Allocate the product to the right bin in order to access with ease and convenience as and when required.
- Activate internal material movement, incorporating placing the order; picking the product and moving it to truck for dispatch.
- Check shelf life in order to ensure it has not expired using the FIFO (First In, First Out) system.
- Prepare for and initiate stock take preparation ensuring that the entire process is embarked on and completed within the specified time frame.
Stock Control
- Ensure stock is in the right location by completing cyclic counts on a daily basis.
- Ensure staff are doing proper stock rotation where it does not go to the pick face but to the back-up location.
- Control production and expiry dates on every inbound and outbound.
- Control damages on inbound/outbound and track trends.
- Identify root cause and take the necessary actions such as issuing verbal warnings.
- Conduct monthly stock takes.
- Ensure frozen stock is kept in a frozen and/or chilled state.
Customer Liaison
- Resolve issues regarding damaged stock or shortage thereof.
- Reconcile invoice details with requirements.
- Report any incident that may have occurred involving drivers that in turn impacts on customers.
- Schedule customer deliveries according to the time window process.
- Verify orders and liaise with customers on the point of receiving by making use of the SAP System.
Warehouse Maintenance
- Ensure the warehouse is kept clean by inspecting the various areas.
- Liaise with the cleaning manager and supervisor on site who in turn must liaise with the external cleaning company.
- Arrange for damaged goods to be left in the designated area of the warehouse within category of repack; repair or dump.
- Check that lighting is adequate, doors open and close easily amongst other specifics that impact productivity.
- Report areas/issues in need of attention to the respective Maintenance Manager.
- Ensure that all bin allocations are clear from any damaged pallets.
- Ensure all forklifts are in good working order.
Security Control
- Ensure that all stocks leaving the warehouse premises do so with proper documentation.
- Ensure all cameras are focused on risk areas such as entry and exit points and on areas that assist in the determination of the level of inactivity amongst casual staff, ensuring there is no overstaffing.
- Issue a stock count on key lines such as “ready to eat” products like polony and cheese on a daily basis.
- Instruct security to check staff when they leave for a tea or lunch break.
- Ensure that all trucks leaving the warehouse are sealed and documented.
- Verify the seals on warehouse doors every morning, after nightshift.
Standards/Compliance Adherence
- Verify the temperature for the entire warehouse by looking at the temperature worksheet.
- Ensure frozen stock is kept not below minus 18 and chilled not below -1.
- Check that staff understand and comply with the standards set by ISO 22 000 and HACCP.
- Ensure goods are delivered in the appropriate condition and that there is no damage or discrepancy.
- Certify that a new load always enters a clean and well maintained vehicle, highlighting the significance of quality.
Outbound Control
- Control the functions of outbound, ensuring the correct products are dispatched promptly out to the customer.
- Ensure that all orders are leaving the warehouse correctly packed and damage free.
- Ensure that all invoicing is completed accurately and make necessary corrections where required.
- Facilitate the process of loading goods onto trucks and ensure they are sealed for transport to the customers.
Team Supervision
- Train staff on the Standard Operating Procedures that serve to guide their approach to work.
- Implement the Standard Operating Procedures through consistent application and communication.
- Ensure that staff understand the procedures and sign off the relevant documents.
- Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
- Manage staff performance in order to establish opportunities for development and harness strengths.
- Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
- Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
- Report the consolidated performance and measurement analysis on staff notice boards.
- Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
- Manage casual staff by inducting them into the culture and clearly communicating rules to be followed.
Key Relationships
Internal
- Broader operational and administration teams
- Audit team
External
- Third party contractors
- Customers and principals
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Relevant Logistics Diploma or Degree
- At least 3 years of experience in a warehouse environment in a supervisory role
- Valid Code EB driver's license
- Valid Forklift driver’s license
go to method of application »
Job Purpose
- To manage and maintain the fleet and transport team in the hub/depot, thereby ensuring that productivity and performance are maximized.
Key Responsibilities
Fleet Control
- Manage the daily schedule.
- Check that a job card has been allocated to work and that the driver has managed to complete the form correctly.
- Ensure that drivers complete the checklist every morning and afternoon to establish if there are any defaults.
- Request complaints and difficulties for the day and take the appropriate action.
- Monitor transport performance against benchmarks by obtaining vehicle exception reports from the tracking department as a means of monitoring drivers’ conduct and vehicle performance such as:
- speeding
- excessive revving or braking
- backdoor standing time
- yard delays.
- Take the necessary disciplinary action depending on the particular instance or trend.
- Build a culture of asset care through counselling discussions with staff,
- particularly drivers.
- Consolidate, on an ongoing basis, accident/incident reports that display each driver’s conduct and make appropriate decisions on the sanction depending on the severity of the incident.
- Conduct physical checks on vehicles, identify areas that require attention and take the necessary action to resolve any issues.
- Analyse the details on the monthly vehicle inspection sheets and take the necessary action.
- Record the specific details of maintenance and repair requirements for each vehicle and send that detail to the workshop indicating the dates when vehicles will be required.
- Report daily to the Transport Manager on the trucks, indicating trucks that have been booked off.
- Providing reasons for why trucks are not being utilized and when they are expected to be in use again.
- Reconcile hired trucks kilometres to supplier shipments on a daily basis.
- Ensure that all vehicles are used optimally by checking that they are loaded to capacity and updated on the Vehicle Utilization Report on a daily basis.
- Complete a daily Casuals Report indicating reasons why ad hoc casuals were used.
- Monitor daily overtime on the BLICK system for drivers, van assistants, supervisors and refrigeration mechanics.
- Manage routes ensuring that time is optimised for each delivery.
Workshop Control
- Consolidate the total cost allocated to each truck on a monthly basis in a Cost Analysis Report.
- Demonstrate in report format the reasons for additional expenditure on vehicles.
- Keep diesel documents on a daily basis ensuring that they are reconciled to the Vector statement(s).
- Check and sign off overtime for the workshop.
- Monitor workshop service standards.
- Identify anomalies in service quality and stocks levels and investigate further.
- Complete a combined summary of all monthly expenditure and report on a cost analysis sheet ensuring that it balances to the income statement.
- Ensure that all traffic fines have been paid correctly and promptly.
- Complete the Weekly Repair Template reflecting time and reasons spent on trucks booked off.
- Control fuel-related issues regarding hired and Vector trucks.
- Complete the daily checklists for the workshop.
Vehicle Maintenance
- Oversee cleaning team to ensure that trucks are cleaned on a regular basis.
- Ensure that vehicles are sent for a service in line with the vehicle maintenance plan.
- Provide a consolidated accident/incident report to the Logistics Manager.
- Conduct a daily visual check on all vehicles, ensuring compliance with AARTO and organisational safety requirements.
- Record faults on the vehicle inspection sheet and ensure that the necessary vehicle repairs are completed timeously.
Risk Control
- Investigate hijacking incidents to establish whether or not they are genuine cases.
- Handle proxy responsibilities.
- Ensure that all drivers have valid driver’s licences and PDP’s.
Health and Safety Compliance
- Ensure all staff members comply with health and safety requirements.
- Investigate and report on all injuries on duty (IOD’s).
- Implement safe working procedures.
- Manage the outsourced washing of trucks and check all chemicals used are approved.
Sustainability and Environmental Management
- Measure and manage sustainability practices within area of responsibility.
- Implement and monitor Sustainability Report targets.
- Ensure environmental legal compliance.
Team Supervision
- Train staff on the Standard Operating Procedures that serve to guide their approach to work.
- Implement the Standard Operating Procedures through consistent application and communication.
- Ensure that staff understand the procedures and sign off the relevant documents.
- Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
- Manage staff performance in order to establish opportunities for development and harness strengths.
- Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
- Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
- Report the consolidated performance and measurement analysis on staff notice boards.
- Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
- Manage casual staff by inducting them into the culture and clearly communicating rules to be followed.
Qualifications and Experience
- Minimum of a diploma/degree in fleet management or Supply Chain Management
- Valid Code EB drivers' licence
- A minimum of 3 years in a transport management environment
Skills and Competencies
- Financial management
- Planning, organisation and coordination
- Computer literacy (MS Office)
- Verbal and written communication
- Interpersonal
- Logical thinking
- Problem solving
- Critical thinking
- Decision-making
go to method of application »
Job Purpose
- To provide strategic commercial and financial leadership, driving sustainable growth, profitability and long-term business performance.
- Act as a strategic partner to Executive, Customer and Operations leadership teams and supporting the delivery of Vector's strategic objectives.
- Drive customer and principal value creation through commercial insight, pricing excellence, contract management and relationship development.
- Identify, evaluate and enable growth opportunities that enhance revenue, market position and competitive advantage.
- Ensure effective cost management, financial performance tracking and profitability optimisation across the business.
- Provide commercial governance and risk management oversight to support sustainable and responsible business growth while supporting innovation, business development and continuous improvement initiatives.
- Leverage commercial, operational and financial insights to improve decision-making, operational efficiency and value creation across the logistics value chain.
Key Responsibilities
Strategic Contribution
- Lead the development and execution of Vector's commercial strategy to drive sustainable revenue growth, profitability and long-term business value
- Build and maintain strategic relationships with key customers, principals and business partners to strengthen customer retention, growth and service excellence.
- Identify and evaluate new business opportunities, market segments, partnerships and service offerings that support business growth objectives.
- Provide leadership on pricing strategy, customer profitability, contract negotiations and commercial decision-making
- Oversee the commercial opportunity pipeline, ensuring robust governance, financial evaluation and alignment to strategic priorities.
- Lead commercial risk management activities, ensuring contractual, financial and operational risks are identified and appropriately mitigated.
- Leverage commercial analytics and digital solutions where appropriate, to identify trends, improve decision-making and unlock growth opportunities.
- Drive innovation and sustainability initiatives that create competitive advantage, enhance customer value and support Vector's long-term growth ambitions.
- Support the commercialisation of sustainability and ESG initiatives that create customer and business value.
- Evaluate commercial opportunities arising from technology advancements, sustainability trends and evolving customer requirements.
- Promote continuous improvement and business transformation initiatives across the organisation.
- Ensure that assigned and agreed strategic targets are operationalised and achieved.
- Drive the provision of strategic commercial and Operations financial support and constantly evaluate alignment and execution against Business requirements.
Customer and Principal Growth
- Develop and execute customer and principal growth strategies aligned to business objectives.
- Build executive-level relationships with strategic customers and principals to drive retention, growth and long-term partnership value.
- Identify opportunities to expand services, improve customer profitability and increase share of wallet.
- Lead customer business reviews and facilitate strategic engagement with key stakeholders.
- Drive customer-centric solutions that strengthen Vector's competitive position and support sustainable growth.
- Monitor market trends and customer requirements to identify new revenue opportunities.
Budgeting and Forecasting
- Oversee national operations costs to ensure the optimal utilisation of budgets
- Coordinate and control the entire Company’s budget process and delivery within deadlines.
- Prepare the operations budget and forecasting timetable
- Ensure that expense budgets are based on agreed economic indicators.
- Oversee the consolidation of the budget input from the various businesses and sense check reasonableness.
- Consolidate and coordinate the Capex budget within agreed parameters.
- Review the consolidated results of the budgeting and sales forecasting processes, including volume and distribution revenue analysis.
- Provide insight and interpret the impact of key cost drivers on profitability at a leadership level.
- Liaise with the project steercom regarding the prioritisation of projects based on return on investment, risk etc. and for guidance on the Capex budget and forecasts.
- Report summarized budget in the required format to the Executive team.
- Prepare and present executive summary and ensure that the final budget document / presentation reflects the strategic intent and adequately communicates the year’s ‘story’ and explains major variances.
- Review the monthly reports detailing customer and principal sales and performance and engage with the senior leadership of the Business regarding any opportunities.
- Report on a regular basis on actual KPI’s versus budget and work with regional teams to address areas of non-conformance or concern proactively and timeously.
- Implement and encourage cost management initiatives across the regional teams where these do not impact on long term business sustainability.
- Ensure that strategic business risks are mitigated within budgetary constraints through the allocation of spend to areas of high priority across the regions.
Customer Pricingand Contract Oversight
- Oversee the provision of pricing support to the Customer Director for the successful conclusion of annual price negotiations that meet profitability objectives.
- Review consolidated performance data and reinforce engagement with the Business leadership and customers/principals regarding opportunities relating to, among others, improved efficiencies and incentives.
- Oversee contract and service level agreement management by the Commercial and Finance teams ensuring compliance with the agreed commercial aspects contained therein.
Activity-Based CostingModel Oversight and Profitability Analysis
- Oversee the functionality and accuracy of the activity based costing model and leverage its information to guide the business on pricing decisions, efficiency opportunities and cost containment.
- Provide meaningful profitability information by customer and principal across all business units.
New Project Appraisal and Feasibility Assessment Oversight (Business Cases)
- Oversee the appraisal and feasibility assessment of all new projects and efficiency initiatives and provide strategic commercial insight.
- Oversee project costing for accuracy and profitability.
- Proposal Management : Oversee the Commercial input for responses to proposal requests from potential principals or customers ensuring compliance with proposal requirements and alignment with the business strategy.
Capital Investment
- Lead the commercial input for all new investment opportunities.
- Lead the preparation of Capex motivations to support sustainable investment.
- Report and provide recommendations regarding profitability.
- Lead the reporting of post implementation reviews to the business.
Commercial Insight and Technical Expertise
- Oversee calculations, analysis and associated recommendations emanating from any and all queries that arise as a result of changes in business operations, the economic climate or potentially might offer more profitable solutions.
- Provide expertise to executive team and to internal clients and recommend solutions based on insights and findings.
- Provide practical and strategic commercial expertise and insights to external customers and principals as part of regular engagement or ad hoc requests.
- Provide strategic commercial insight for new projects including the application of financial modelling tools such as discounted cash flows to evaluate the financial benefits and payback of new projects.
- Lead the preparation of motivations for Capex’s including presentations to the Exec team and Board.
- Provide strategic commercial insight in the implementation of projects related to Operations.
Financial and Commercial Reporting
- Perform comparative analyses of results to budget, forecast and last year to test accuracy and reasonableness.
- Provide input to EXCO for commentary on monthly reports.
- Drive the operationalization of opportunities for value added reporting to improve the quality and content of reporting and message management.
Staff Leadership
- Lead, develop and inspire a high-performing commercial team aligned to Vector's values and strategic objectives.
- Manage performance, succession planning, talent development and employee engagement to ensure sustainable capability and leadership continuity.
- Encourage a culture of accountability, collaboration, continuous improvement and customer focus.
- Ensure compliance with all relevant labour legislation, employment practices and company policies.
- Build multidisciplinary capability and encourage knowledge sharing, innovation and professional development across the team.
- Manage staff leave and general time management in line with organisational deliverables and standards.
- Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
- Champion staff training and development through the utilisation of available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
- Conduct regular performance appraisals with subordinates.
- Lead the team towards meeting the strategy and targets through regular communication and utilisation of the full organisational talent management tool set.
- Conduct regular meetings and ensure that records and action plans are maintained and shared across the team.
Key Relationships
Internal
- Vector Board
- Customer team
- Operations management
- Regional and shared service finance teams
- Sales team
- Vector procurement team
External
- Legal representatives
- Auditors
- Existing and potential customers
- Principals and Customers Suppliers
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Minimum Qualification : CA or CMA
- 15 years’ experience, including commercial costing, operational financial support and reporting.
- SAP experience would be advantageous as would exposure to a supply chain/FMCG/ logistics environment.
- People management and cross functional engagement.
- Strong proficiency in SAP, BW or similar reporting systems, Microsoft Excel and PowerPoint, reporting dashboards and commercial management tools.
- Knowledge of South African transport, logistics and supply chain regulatory requirements will be advantageous.
- Strong commercial acumen with the ability to balance revenue growth, customer value and profitability.
- Excellent negotiation, presentation and executive stakeholder engagement skills.
- Strategic thinker with the ability to translate market opportunities into actionable commercial plans.
- Strong analytical capability, including pipeline analysis, customer profitability reviews and pricing assessment.
- High level of resilience, urgency and accountability in a competitive logistics environment.
- Ability to work cross-functionally with operations, finance, procurement, fleet and customer service teams.
- Strong leadership capability with the ability to motivate teams, manage performance and build a result-driven culture.
- Excellent written and verbal communication skills.
Skills and Competencies
- Financial modelling, feasibility studies and investment appraisal.
- Commercial and strategic analysis.
- Problem solving, decision-making and analytical thinking.
- Strategic influencing and negotiation.
- Verbal and written communication, presentation and stakeholder engagement.
- Relationship management and customer engagement.
- Advanced computer literacy (MS Office, particularly Excel and PowerPoint).
- Commercial acumen and organizational awareness.
- Innovation, continuous improvement and lateral thinking.
- Ability to leverage technology and data-driven insights.
go to method of application »
Job Purpose
- To manage and maintain the fleet and transport team in the hub/depot, thereby ensuring that productivity and performance are maximized.
Key Responsibilities
Fleet Control
- Manage the daily schedule.
- Check that a job card has been allocated to work and that the driver has managed to complete the form correctly.
- Ensure that drivers complete the checklist every morning and afternoon to establish if there are any defaults.
- Request complaints and difficulties for the day and take the appropriate action.
- Monitor transport performance against benchmarks by obtaining vehicle exception reports from the tracking department as a means of monitoring
- drivers’ conduct and vehicle performance such as:
- speeding
- excessive revving or braking
- backdoor standing time
- yard delays.
- Take the necessary disciplinary action depending on the particular instance or trend.
- Build a culture of asset care through counselling discussions with staff, particularly drivers.
- Consolidate, on an ongoing basis, accident/incident reports that display each driver’s conduct and make appropriate decisions on the sanction depending on the severity of the incident.
- Conduct physical checks on vehicles, identify areas that require attention and take the necessary action to resolve any issues.
- Analyse the details on the monthly vehicle inspection sheets and take the necessary action.
- Record the specific details of maintenance and repair requirements for each vehicle and send that detail to the workshop indicating the dates when vehicles will be required.
- Report daily to the Transport Manager on the trucks, indicating trucks thathave been booked off.
- Providing reasons for why trucks are not being utilized and when they are expected to be in use again.
- Reconcile hired trucks kilometres to supplier shipments on a daily basis.
- Ensure that all vehicles are used optimally by checking that they are loaded to capacity and updated on the Vehicle Utilization Report on a daily basis.
- Complete a daily Casuals Report indicating reasons why ad hoc casuals were used.
- Monitor daily overtime on the BLICK system for drivers, van assistants, supervisors and refrigeration mechanics.
- Manage routes ensuring that time is optimised for each delivery.
Workshop Control
- Consolidate the total cost allocated to each truck on a monthly basis in a Cost Analysis Report.
- Demonstrate in report format the reasons for additional expenditure on vehicles.
- Keep diesel documents on a daily basis ensuring that they are reconciled to the Vector statement(s).
- Check and sign off overtime for the workshop.
- Monitor workshop service standards.
- Identify anomalies in service quality and stocks levels and investigate further.
- Complete a combined summary of all monthly expenditure and report on a cost analysis sheet ensuring that it balances to the income statement.
- Ensure that all traffic fines have been paid correctly and promptly.
- Complete the Weekly Repair Template reflecting time and reasons spent on trucks booked off.
- Control fuel-related issues regarding hired and Vector trucks.
- Complete the daily checklists for the workshop.
Risk Control
- Investigate hijacking incidents to establish whether or not they are genuine cases.
- Handle proxy responsibilities.
- Ensure that all drivers have valid driver’s licences and PDP’s.
Health and Safety Compliance
- Ensure all staff members comply with health and safety requirements.
- Investigate and report on all injuries on duty (IOD’s).
- Implement safe working procedures.
- Manage the outsourced washing of trucks and check all chemicals used are approved.
Team Supervision
- Train staff on the Standard Operating Procedures that serve to guide their approach to work.
- Implement the Standard Operating Procedures through consistent application and communication.
- Ensure that staff understand the procedures and sign off the relevant documents.
- Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
- Manage staff performance in order to establish opportunities for development and harness strengths.
- Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
- Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
- Report the consolidated performance and measurement analysis on staff notice boards.
- Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
- Manage casual staff by inducting them into the culture and clearly communicating rules to be followed.
Internal
- Warehouse management team
- Finance department
- Administration team
External
- Suppliers and service providers
- Road Traffic Management Corporation
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Minimum of a diploma in fleet management
- Valid Code EB drivers' licence
- A minimum of 5 years in a supervisory transport management environment
Skills and Competencies
- Financial management
- Planning, organisation and coordination
- Computer literacy (MS Office)
- Verbal and written communication
- Interpersonal
- Logical thinking
- Problem solving
- Critical thinking
- Decision-making
go to method of application »
Job Purpose
- To lead and execute all warehouse and transport activities during a designated shift, ensuring safe, efficient, and accurate operations aligned to plan, while maintaining strict control over productivity, stock integrity, and service delivery.
Key Responsibilities
Shift Execution & Control
- Execute operational plan across inbound, outbound, and transport.
- Ensure real-time decision-making to resolve bottlenecks.
- Maintain full control of floor operations (system + physical).
- Deliver shift handover aligned to required standards.
Inbound Operations (Execution)
- Ensure booking adherence and queue management.
- Manage truck turnaround times (TAT).
- Oversee GRV accuracy and completion.
- Ensure putaway is completed within SLA.
- Maintain inbound floor discipline (no backlog/spillages).
- Drive immediate resolution of NCAs.
Inventory Integrity (Control)
- Execute daily counts and ensure variance resolution.
- Run and action risk reports.
- Manage product isolation and recalls.
- Ensure accuracy of catchweight and STO processes.
- Control returnable packaging and operational assets.
Outbound Operations (Execution)
- Deliver picking, checking, and loading vs plan.
- Ensure load plan adherence.
- Control replenishment and stock flow.
- Ensure system clearance and billing readiness.
- Prevent short picks, mis-picks, and delays.
Transport Execution
- Execute dispatch plan and ensure on-time departures.
- Manage load expediting and exceptions.
- Conduct driver debriefs and resolve issues.
- Manage returns, redeliveries, and exceptions.
- Monitor fleet availability and operational readiness.
Productivity & Labour Management
- Drive shift productivity across all functions.
- Allocate labour dynamically based on demand.
- Monitor performance vs targets in real time.
- Control overtime and inefficiencies.
MHE & Asset Control
- Ensure availability and utilisation of MHE.
- Monitor condition and safe usage.
- Control operational assets (scanners, pallets, crates, rolltainers).
Safety, Risk & Compliance
- Enforce all SHERQ standards during shift.
- Ensure housekeeping standards maintained.
- Act immediately on unsafe conditions.
- Ensure compliance with SOPs and policies.
Administration & Systems Control
Ensure completion of all operational admin.
Validate system vs physical alignment.
Ensure no open transactions at end of shift.
Maintain data integrity.
Shift Planning & Handover
- Plan next shift requirements (labour, volume, constraints).
- Deliver structured and accurate handovers.
- Highlight risks, backlogs, and priorities.
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
Degree or Diploma in:
- Supply Chain / Logistics
- Industrial Engineering
- Business Management
- 8–12 years in logistics / supply chain operations.
- Minimum 3–5 years in a leadership role managing managers.
Experience in:
- FMCG / cold chain (strong advantage for Vector)
- High-volume, fast-paced environments
- 24-hour / shift-based operations
Skills and Competencies
- Think Forward. Shaping the future with clarity and foresight.
- Drive Forward. Executing with discipline, speed and resilience.
- Lead Forward. Inspiring people to achieve more, together.
- Lead Inward. Leading self with authenticity and responsibility.
go to method of application »
Job Purpose
- To control the processes of inbound, outbound and stock handling in order to maintain efficiency within the warehouse.
Key Responsibilities
Operational Warehouse Management
- Control operational deliverables, and expectations, and coordinate progress with direct line manager.
- Approve and oversee the execution of all relevant warehouse documentation and ensure compliance with all audit requirements including ISO.
- Ensure that all products are received and stored timeously and in accordance with Group policy.
- Provide direction to warehouse team on a daily basis including overseeing the assignment of individual responsibilities, tasks and technical functions.
- Maintain team focus on the business objectives in order to drive success.
- Identify and resolve issues and conflicts within and between various operational teams and team members within span of control.
- Conduct daily checks on all facilities, storage areas and equipment within area of responsibility, ensure compliance to all mechanical, electrical, safety and hazard standards and raise any areas of non-conformances for action.
- Check the temperature records of probe thermometers and compile a weekly report for submission to the Warehouse Controller/Manager.
- Ensure that the warehouse is locked and secure after hours.
- Monitor and ensure optimum stock rotation practices are applied across area of responsibility.
- Optimise the allocation of picking slots to meet sale patterns.
- Carry out daily SAP warehouse checks and action any reported defaults.
- Ensure compliance to relevant hygiene standards.
- Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment.
- Ensure that there are sufficient levels of consumables including pallet wrap, paper, cartridges, etc. maintaining continuous operations within the warehouse.
Inbound Control
- Control the inbound process by receiving product in good condition.
- Capture stock on the SAP system to ensure that goods are controlled and easily identified.
- Allocate the product to the right bin in order to access with ease and convenience as and when required.
- Activate internal material movement, incorporating placing the order; picking the product and moving it to truck for dispatch.
- Check shelf life in order to ensure it has not expired.
- Prepare for and initiate stock take preparation ensuring that the entire process is embarked on and completed within the specified time frame.
Stock Control
- Ensure stock is in the right location by completing cyclic counts on a daily basis.
- Ensure staff are doing proper stock rotation where it does not go to the pick face but to the back-up location.
- Control production and expiry dates on every inbound and outbound.
- Control damages on inbound/outbound and track trends.
- Identify root cause and take the necessary actions disciplinary action
- Conduct monthly stock takes.
- Ensure frozen stock is kept in a frozen and/or chilled state.
Customer Liaison
- Resolve issues regarding damaged stock or shortage thereof.
- Reconcile invoice details with requirements.
- Report any incident that may have occurred involving drivers that in turn impacts on customers.
- Schedule customer deliveries according to the time window process.
- Verify orders and liaise with customers on the point of receiving by making use of the SAP System.
Warehouse Maintenance
- Ensure the warehouse is kept clean by inspecting the various areas.
- Liaise with the cleaning manager and supervisor on site who in turn must liaise with the external cleaning company.
- Arrange for damaged goods to be left in the designated area of the warehouse within category of repack; repair or dump.
- Check that lighting is adequate, doors open and close easily amongst other specifics that impact productivity.
- Report areas/issues in need of attention to the respective Maintenance Manager.
- Ensure all cameras are focused on risk areas such as entry and exit points and on areas that assist in the determination of the level of inactivity amongst casual staff, ensuring there is no overstaffing.
- Issue a stock count on key lines such as “ready to eat” products like polony and cheese on a daily basis.
- Instruct security to check staff when they leave for a tea or lunch break.
- Ensure that all trucks leaving the warehouse are sealed and documented.
- Verify the seals on warehouse doors every morning, after nightshift.
Security Control
- Ensure that all stocks leaving the warehouse premises do so with proper documentation.
- Communicating rules to be followed.
Standards/Compliance Adherence
- Verify the temperature for the entire warehouse by looking at the temperature worksheet.
- Ensure chilled/frozen stock is kept at required temperature.
- Check that staff understand and comply with HACCP, FSSC and ISSO Standards.
- Ensure goods are delivered in the appropriate condition and that there is no damage or discrepancy.
- Certify that a new load always enters a clean and well-maintained vehicle, highlighting the significance of quality.
Outbound Control
- Control the functions of outbound, ensuring the correct products are dispatched promptly out to the customer.
- Ensure that all orders are leaving the warehouse correctly packed and damage free.
- Ensure that all invoicing is completed accurately and make necessary corrections where required.
- Facilitate the process of loading goods onto trucks and ensure they are sealed for transport to the customers.
Team Supervision
- Train staff on the Standard Operating Procedures that serve to guide their approach to work.
- Implement the Standard Operating Procedures through consistent application and communication.
- Ensure that staff understand the procedures and sign off the relevant documents.
- Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
- Manage staff performance in order to establish opportunities for development and harness strengths.
- Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
- Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
- Report the consolidated performance and measurement analysis on staff notice boards.
- Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
- Manage casual staff by inducting them into the culture and clearly.
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Relevant Logistics Diploma or Degree
- At least 3 years of experience in a warehouse environment
- Valid Code EB drivers' license
- Valid Forklift driver’s license
Skills and Competencies
- Verbal and written communication
- Interpersonal
- Logical thinking
- Problem solving
- Warehouse operations
- Warehouse based business processes and practices
- Warehouse methodologies and principles
- SHEQ compliance requirements
- Equipment maintenance principles and practices
- SAP
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Job Purpose
- To oversee the safe receipt, storage, retrieval, and timely dispatch of goods for PSD, thereby meeting customer service levels and reducing costs.
Strategy Execution
- Work closely with the warehouse manager and/or logistics manager and the transport management team to ensure the delivery of an integrated supply chain benefit and strategic target achievement.
- Drive the implementation of improvements in PSD warehouse operations to achieve significant gains in efficiency.
- Ensure the implementation of warehouse best operating practices and standardised procedures / practices throughout the warehouse
- Manage the system for keeping PSD stock control systems up to date and plan future capacity requirements based on forward planning.
Operations Management
- Control and monitor PSD inventory levels and replenishment processes.
- Maintain the physical condition of the warehouse(s) by planning and implementing new design layouts in conjunction with the Warehouse Manager / Logistics Manager; inspecting facilities and equipment; issuing work orders for repair and requisitions for replacement.
- Manage PSD operational requirements by deploying warehouse operational and administrative employees and following up on work results.
- Continuously consider cost reducing strategies over all activities of the warehouse.
- Manage the housekeeping of the warehouse(s) and surrounding area.
- Plan the arrangement of goods within the warehouse and ensure special requirements for certain stock, such as chilled goods or fragile products are met.
- Manage the system of picking, checking and loading to ensure productivity and compliance targets are met.
- Ensures that all tasks, activities and operations that are carried out on the day shift are coordinated with night duties and activities.
- Effectively and in a timely manner communicate with the Logistics Manager and Warehouse Manager regarding any issues, exceptions or problems occurring on the nightshift that warrant their attention.
- Ensure customer orders are filled and placed on trucks in the proper order as described in the loading procedures.
- Ensure that all orders leaving the warehouse are correctly packed and damage free.
- Manage the execution of the transport plan for PSD
- Oversee returns and the document process back into SAP.
- Perform regular system health checks regarding replenishments, transfers, returns not completed.
Warehouse Administration Management
- Oversee the warehouse administration, ensuring that all goods receipting and issuing documents are accurately and promptly processed.
- Monitor the warehouse billing status.
- Ensure computerised administration and automated storage and retrieval systems are accurately maintained.
- Analyse and provide the inventory report, IN/OUT status report, dead stock report, goods age report, consumption report, manpower status report to the Logistics Manager.
- Audit daily labour and billing reports.
Warehouse Maintenance Management
- Oversee the planned and unplanned maintenance of warehouse equipment.
Customers Service Level Management
- Resolve issues encountered around damaged or short stock.
Risk Management
- Ensure ISO compliance throughout the warehouse(s), including health and safety and food safety.
- Conduct daily health inspections and risk compliance inspections incorporating:
- forklift inspections
- lighting inspections
- reach truck inspections
- facility inspections
- damaged stock.
- Participate in the risk committee and in HIRA work studies.
- Ensure warehouse compliance with all national and provincial legislation and regulations, international SHERQ standards and with company policy.
- Ensure the safeguarding of warehouse operations and contents by establishing and monitoring security procedures and protocols.
Team Management
- Monitor team performance and provide regular performance feedback.
- Coach and support the team where necessary to achieve objectives.
- Lead the team towards meeting the strategy and targets through regular communication and utilisation of the full organisational talent management tool set.
- Address poor performance in individuals and teams in accordance with company policy and the relevant legislation.
- Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.
Key Relationships
Internal
- Transport team
- Broader planning team
- SHEQ and risk management
- Finance administration team
External
- Customers
- Transport contractors
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- National Diploma in Warehouse/Logistics Management or 4 - 6 years’ experience in a warehouse environment, 3 of which in a supervisory/team leader position
- Valid Code EB driver's license
Skills and Competencies
- System skills (SAP MM and BW, MS Office skills prerequisite)
- Verbal and written communication
- Computer literacy
- Interpersonal
- Logical thinking
- Analytical thinking
- Numeracy
- Organisational awareness
Method of Application
Use the link(s) below to apply on company website.
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