Fresh Jobs at Vector Logistics

Job Purpose

• To coordinate the onsite export requirements and ensure the customer receives the stock as per invoice through facilitation of drivers, supervising of deliveries, veterinary services and clearing agents, within agreed time frames.

Key Responsibilities

Transport Coordination:

• Oversee adherence to the allocation list and check that all trucks have allocated fleet numbers.
• Allocate the correct size of truck for delivery ensuring that it is used to capacity.
• Arrange vehicle permit requirements for Lesotho.
• Await the arrival of the final truck for the day and balance the fleet for use the following day.

Route Coordination:

• Check on the tonnage of the route, the number of customers on the route and any changes that need to be made.
• Receive a shipment and route number from the route planner.
• Create routes and allocate a daily schedule for nightshift in order to load the shipment numbers into the truck sequence.

Documentation Completion:

• Prepare invoices to be used at the Operations meeting by the Transport Controller.
• Consolidate a report indicating any reasons why invoices have been left at the customer.
• Obtain information from the tracking department and insert it into the report.
• Supervise drivers ensuring that they collect outstanding invoices from customers and receive the correct export documentation for SARS audits at the border.
• Receive all invoices and load them onto the system.
• Collate the export documentation packs and submit to the finance controller.
• Collaborate with the tracking department in order to ascertain the reason behind outstanding invoices.
• Deal with customers directly in resolving any issues that demand attention.
• Liaise with the Lesotho customer base for import permits and take ownership over allocating permits to the specific orders.
• Submit Veterinary documentation to the Dept. of Agriculture to book inspection.
• Complete Import permits and ensure all veterinary procedures are conducted in accordance with DAFF’s export requirements.
• Administer freight bookings.
• Administer all transportation documentation and POD’S.
• Arrange fuel orders.

Customer Liaison:

• Communicate with customers on a face-to-face level and telephonically, in order to understand any short payments or non-payment.
• Arrange pick-up and delivery times and points.
• Respond to customer queries regarding the timing of deliveries.
• Engage with customers to ensure that vehicles adhere to acceptable turnaround times.
• Follow up with customers in order to ensure that requirements are met completely.
• Check the list of drivers en route for delivery and contact drivers to determine if there are any delays.
• Keep customers informed and estimate the time they will receive goods.

Vehicle Maintenance:

• Oversee the team of cleaners to ensure that they keep trucks tidy on a regular basis.
• Inspect trucks daily to ensure that no damage has been caused.
• Ensure that trucks are sent for servicing when due.
• Inform drivers that kilometres must be documented daily.
• Check that kilometres reflected correspond with documented mileage, ensuring that the vehicles are optimally used.
• Monitor and identify areas that require attention and maintenance and report to the transport clerk accordingly.

Team Coordination:

• Hold meetings bi-weekly with the team in order to address problems encountered.
• Document reported issues and inform the Transport Controller accordingly.
• Notify the Export Planning department of any ongoing issues and make recommendations for corrective actions.
• Interact weekly with the clearing agents on ways of working at the border and implement any changes to stream the customs process.
• Manage absenteeism and leave procedures.
• Participate in disciplinary processes where required.
• Monitor timekeeping on the system (Best Time).
• Plan and coordinate leave strategically for drivers to ensure there is adequate capacity, being a minimum of 25 drivers.
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.

Key Relationships

Internal:

• Vector transport and warehouse teams.
• Broader planning team.
• Export planning team.
• Transport administration team.
• Area sales managers.
• Call centres. 

External:

• Principal planning teams.
• Hauliers.
• Customers.
• Suppliers.
• Veterinary Officers.
• 3rd Party Service Providers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Diploma or Certificate in Transport and Logistics.
• Minimum of 3 - 5 years related experience.
• Experience in a FMCG logistics company would be advantageous.
• Experience in Exports and Veterinary Procedures would be advantageous.
• Code 14 Driver’s licence.

Skills and Competencies

• Verbal and written communication.
• Computer literacy (SAP and MS Office skills prerequisite).
• Interpersonal.
• Planning.
• Relationship management.
• Logical thinking.
• Analytical thinking.
• Numeracy.
• Organisational awareness.

go to method of application »

Job Purpose

• To control the processes of inbound, outbound and stock handling in order to maintain efficiency within the warehouse.

Key Responsibilities

Operational Warehouse Management:

• Control operational deliverables, and expectations, and coordinate progress with direct line manager.
• Approve and oversee the execution of all relevant warehouse documentation and ensure compliance with all audit requirements including ISO.
• Ensure that all products are received and stored timeously and in accordance with Group policy.
• Provide direction to warehouse team on a daily basis including overseeing the assignment of individual responsibilities, tasks and technical functions.
• Maintain team focus on the business objectives in order to drive success.
• Identify and resolve issues and conflicts within and between various operational teams and team members within span of control.
• Conduct daily checks on all facilities, storage areas and equipment within area of responsibility, ensure compliance to all mechanical, electrical, safety and hazard standards and raise any areas of non-conformances for action.
• Check the temperature records of probe thermometers and compile a weekly report for submission to the Warehouse Manager.
• Ensure that the warehouse is locked and secure after hours.
• Monitor and ensure optimum stock rotation practices are applied across area of responsibility.
• Optimise the allocation of picking slots to meet sale patterns.
• Carry out daily SAP warehouse checks and action any reported defaults.
• Ensure compliance to relevant hygiene standards.
• Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment.
• Ensure that there are sufficient levels of consumables including pallet wrap, paper, cartridges, etc. maintaining continuous operations within the warehouse.

Inbound Control:

• Control the inbound process by receiving product in good condition.
• Capture stock on the SAP system to ensure that goods are controlled and easily identified.
• Allocate the product to the right bin in order to access with ease and convenience as and when required.
• Activate internal material movement, incorporating placing the order; picking the product and moving it to truck for dispatch.
• Check shelf life in order to ensure it has not expired using the FIFO (First In, First Out) system.
• Prepare for and initiate stock take preparation ensuring that the entire process is embarked on and completed within the specified time frame.

Stock Control:

• Ensure stock is in the right location by completing cyclic counts on a daily basis.
• Ensure staff are doing proper stock rotation where it does not go to the pick face but to the back-up location.
• Control production and expiry dates on every inbound and outbound.
• Control damages on inbound/outbound and track trends.
• Identify root cause and take the necessary actions such as issuing verbal warnings.
• Conduct monthly stock takes.
• Ensure frozen stock is kept in a frozen and/or chilled state.

Customer Liaison:

• Resolve issues regarding damaged stock or shortage thereof.
• Reconcile invoice details with requirements.
• Report any incident that may have occurred involving drivers that in turn impacts on customers.
• Schedule customer deliveries according to the time window process.
• Verify orders and liaise with customers on the point of receiving by making use of the SAP System. 

Warehouse Maintenance:

• Ensure the warehouse is kept clean by inspecting the various areas.
• Liaise with the cleaning manager and supervisor on site who in turn must liaise with the external cleaning company.
• Arrange for damaged goods to be left in the designated area of the warehouse within category of repack; repair or dump.
• Check that lighting is adequate, doors open and close easily amongst other specifics that impact productivity.
• Report areas/issues in need of attention to the respective Maintenance Manager.
• Ensure that all bin allocations are clear from any damaged pallets.
• Ensure all forklifts are in good working order.

Security Control:

• Ensure that all stocks leaving the warehouse premises do so with proper documentation.
• Ensure all cameras are focused on risk areas such as entry and exit points and on areas that assist in the determination of the level of inactivity amongst casual staff, ensuring there is no overstaffing.
• Issue a stock count on key lines such as “ready to eat” products like polony and cheese on a daily basis.
• Instruct security to check staff when they leave for a tea or lunch break.
• Ensure that all trucks leaving the warehouse are sealed and documented.
• Verify the seals on warehouse doors every morning, after nightshift.

Standards/Compliance Adherence:

• Verify the temperature for the entire warehouse by looking at the temperature worksheet.
• Ensure frozen stock is kept not below minus 18 and chilled not below -1.
• Check that staff understand and comply with the standards set by ISO 22 000 and HACCP.
• Ensure goods are delivered in the appropriate condition and that there is no damage or discrepancy.
• Certify that a new load always enters a clean and well maintained vehicle, highlighting the significance of quality.

Outbound Control:

• Control the functions of outbound, ensuring the correct products are dispatched promptly out to the customer.
• Ensure that all orders are leaving the warehouse correctly packed and damage free.
• Ensure that all invoicing is completed accurately and make necessary corrections where required.
• Facilitate the process of loading goods onto trucks and ensure they are sealed for transport to the customers.

Team Supervision:

• Train staff on the Standard Operating Procedures that serve to guide their approach to work.
• Implement the Standard Operating Procedures through consistent application and communication.
• Ensure that staff understand the procedures and sign off the relevant documents.
• Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
• Manage staff performance in order to establish opportunities for development and harness strengths.
• Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
• Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
• Report the consolidated performance and measurement analysis on staff notice boards.
• Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
• Manage casual staff by inducting them into the culture and clearly communicating rules to be followed.

Key Relationships

Internal:

• Broader operational and administration teams.
• Audit team. 

External:

• Third party contractors.
• Grading panel.
• Customers and principals. 

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Relevant Logistics Diploma or Degree.
• At least 3 years of experience in a warehouse environment.
• Valid Code EB drivers' license.
• Valid Forklift driver’s license.

 Skills and Competencies

• Verbal and written communication.
• Interpersonal.
• Logical thinking.
• Problem solving. 

go to method of application »

Job Purpose:

• To provide administrative support to the master data and GRC teams.
• To consolidate material take-on requests, daily GRC audit trail extracts and general master data attribute amendments across multiple systems and multiple modules.
• To provide front-line communication support between the Business and master data/GRC teams.
• To perform an independent preliminary verification of new master data records and amendments.

Key Responsibilities

Master Data Administration:

• Cleanse and test the accuracy and completeness of requests for new materials for mass uploading of engineering spares and consumables, medication and vaccines and packaging and ingredients through direct communication with the Business stakeholders.
• Update master data attributes accurately as per authorisation by the Master Data Manager.
• Participate in project work in respect of new systems implementation and/or system enhancements.
• Provide support to the Mater Data Manager and consultants relating to new and amended master data attributes, including the associated communication to users.
• Continually propose and implement ways to improve master data maintenance and housekeeping.
• Participate in the maintenance of master data information on depository information mediums outside the official ERP system(s) to ensure that all stakeholders in the Business have access to accurate and up to date master data information at all times.
• Participate in the resolution of queries and issues relating to new material take-on and amendments.
• Provide support to the GRC section regarding the maintenance of GRC exception reports in respect of fire fighter roles for review and approval.
• Maintain relationships with all stakeholders that utilise master data within the broader information management systems.
• Perform independent verification checks/validation of master data take-on and amendments.
• Ensure new master data and requests for amendments are appropriately authorised and correctly filed and safeguarded.
• Perform technical administration including running reports and formatting and validating data including reviews for duplications etc.

Effective Teamwork and Self-Management:

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues' expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Key Relationships

Internal:

• All Group managers and staff
• IT team

External

• Technical suppliers
• Group suppliers
• Customers
• Principals (Vector)

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience:

• B.Com (Financial Accounting or Informatics) or other relevant tertiary qualification.
• Minimum 2 years’ experience working in a SAP master data environment or a similar integrated systems environment.
• Experience of business processes and disciplines with a combination of at least 2 to 3 divisions and/or functions such as financial/management accounting, inventory and materials management, quality control, product costing, data analysis and reporting etc.

Skills and Competencies:

• Verbal and written communication
• Computer literacy (SAP and MS Office skills prerequisite)
• Interpersonal
• Analytical thinking
• Numeracy