MasterData Administrator at Vector Logistics

Job Purpose:

• To provide administrative support to the master data and GRC teams.
• To consolidate material take-on requests, daily GRC audit trail extracts and general master data attribute amendments across multiple systems and multiple modules.
• To provide front-line communication support between the Business and master data/GRC teams.
• To perform an independent preliminary verification of new master data records and amendments.

Key Responsibilities

Master Data Administration:

• Cleanse and test the accuracy and completeness of requests for new materials for mass uploading of engineering spares and consumables, medication and vaccines and packaging and ingredients through direct communication with the Business stakeholders.
• Update master data attributes accurately as per authorisation by the Master Data Manager.
• Participate in project work in respect of new systems implementation and/or system enhancements.
• Provide support to the Mater Data Manager and consultants relating to new and amended master data attributes, including the associated communication to users.
• Continually propose and implement ways to improve master data maintenance and housekeeping.
• Participate in the maintenance of master data information on depository information mediums outside the official ERP system(s) to ensure that all stakeholders in the Business have access to accurate and up to date master data information at all times.
• Participate in the resolution of queries and issues relating to new material take-on and amendments.
• Provide support to the GRC section regarding the maintenance of GRC exception reports in respect of fire fighter roles for review and approval.
• Maintain relationships with all stakeholders that utilise master data within the broader information management systems.
• Perform independent verification checks/validation of master data take-on and amendments.
• Ensure new master data and requests for amendments are appropriately authorised and correctly filed and safeguarded.
• Perform technical administration including running reports and formatting and validating data including reviews for duplications etc.

Effective Teamwork and Self-Management:

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues' expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Key Relationships

Internal:

• All Group managers and staff
• IT team

External

• Technical suppliers
• Group suppliers
• Customers
• Principals (Vector)

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience:

• B.Com (Financial Accounting or Informatics) or other relevant tertiary qualification.
• Minimum 2 years’ experience working in a SAP master data environment or a similar integrated systems environment.
• Experience of business processes and disciplines with a combination of at least 2 to 3 divisions and/or functions such as financial/management accounting, inventory and materials management, quality control, product costing, data analysis and reporting etc.

Skills and Competencies:

• Verbal and written communication
• Computer literacy (SAP and MS Office skills prerequisite)
• Interpersonal
• Analytical thinking
• Numeracy