Fresh Vacancies at Department of Higher Education and Training

REQUIREMENTS :

• An appropriate bachelor’s degree/advanced diploma (NQF Level 7) in Public Management / Administration and Project Management. A minimum of six to eight years (6-8) years’ collective work experience in project management with 5 years of experience at a middle/senior managerial level. A relevant postgraduate qualification would be a distinct advantage. Valid driver’s license. 

DUTIES :

• Manage and support business intelligence reporting consolidating of organisational requirements for business intelligence reporting. Ensure good practice regarding business reporting. Support stakeholders with handling, processing or receiving reports.
• Manage the collection and interpretation of data from various internal and external sources, data analysis and report compilation. Manage business intelligence and organization report development. Manage organisational performance metrics.
• Work closely with financial and business analysts, integrate competitive reporting and maintain the business data of the NSF. Manage resources of the Directorate, manage the performance of employees in accordance with policy. Participate as an active member of the Directorate team. 

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REQUIREMENTS :

• An appropriate bachelor’s degree/advanced diploma (NQF Level 7) in Financial Management/ Accounting. A minimum of five (5) to ten (10) years of working experience in financial management, accounting, or auditing in the private or public sector with 5 years of experience at a middle/senior managerial level. Candidates with a CA (SA) qualification will have a distinct advantage. A dynamic, hardworking individual with strong leadership and people management skills to manage the Finance Directorate. 

DUTIES :

• Manage the daily processing of payments, receipts and other financial accounting transactions; Manage debtors and creditors; Manage revenue, administrative expenses and levy collection costs; Manage monthly and annual financial closure processes; Manage the preparation and review of all relevant financial workbooks; Manage record-keeping function and central registry;
• Manage the preparation of audit files to be used by the Auditor-General of South African and internal audit during auditing processes; Manage physical assets and inventories, including leases; Manage facilities, including rental agreements for office space and parking, security services, cleaning services, repairs and maintenance, receptionists and boardroom bookings;
• Manage travel agents and travel office; Manage mail room and messenger functions; Manage telecommunication costs and bills; Manage the resources of the Directorate; Provide advice on financial management and administration matters; Develop and maintain financial management and administration policies and procedures; Participate as an active member of the NSF executive team. 

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REQUIREMENTS :

• An appropriate bachelor’s degree/advanced diploma (NQF Level 7) in Public Management/ Administration, Project Management, Business Management, Monitoring and Evaluation.
• A minimum of five (5) years’ work experience in project management with at least three (3) to five (5) years’ proven work experience of junior management experience on salary level 9 or 10. 

DUTIES :

• Responsible for ensuring skills development projects within project portfolio report timely and accurately; Effectively monitor, evaluate and report on the allocation, management, operational performance and funding of projects within project portfolio; Responsible for performing expenditure verification and performance information verification related to projects within project portfolio;
• Responsible for coordinating physical verification (learners, infrastructure, assets etc.) across the different project sites for the projects within project portfolio; Project Management Ensure that all documents and information related to projects and programmes in portfolio are submitted for knowledge management purposes; Manage stakeholders for portfolio of projects; Actively participate in both regional structures and platforms that are relevant for effective skills development implementation; Manage staff under his / her supervision;
• Provide feedback and strategic advice regarding skills development activities to the regional head; Participate as an active member of the regional team; Collaboratively contribute to the development of a project management framework for projects and programmes specifically for the region and nationally in general; Effectively implement the project management framework for projects and programmes within project portfolio.

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REQUIREMENTS :

• An appropriate bachelor’s degree/advanced diploma (NQF 7) in Public Management/Administration/Business Management/Project Management.
• A minimum of five (5) work experience in project management with at least three (3) to five (5) years of junior management experience on salary level 9 or 10. The ideal candidate should have good project management skills and be able to do analysis of documents and situations.

DUTIES :

• Implement the project initiation process by managing the Request for Proposal (RFP) processes for solicited projects, manage the receipt, logging and evaluation of applications for unsolicited projects, report on bid applications in the various stages of the project initiation process, prepare draft Memorandum of Understanding (MoU) for service providers, develop the monitoring and evaluation framework that defines monitoring principles and evaluation metrics for the project. Perform due diligence by reviewing research conducted on bidders for solicited and unsolicited projects and validate the accuracy of the information received from bidders.
• Manage preparation for the Grant Disbursement Committees by supporting the evaluation of bid applications for submission to the PGC, preparing recommendations for the GAC on which bid applications to support, co-ordinate the preparation of committee meetings and oversee the administrative duties to the GAC including the taking of meeting minutes. Engage with stakeholders relevant to the initiation and evaluation of projects, receive progress reports from the various middle management members and liaise with service providers.
• Implement the project evaluation process by reviewing the impact and effectiveness of projects, conduct final close-out site visits, conduct an independent review of the funded project, prepare post-implementation review report, facilitate the closeout of the project and ensure that all documentation related to project evaluation is submitted for knowledge management purposes. Participate as an active member of the Directorate. 

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REQUIREMENTS :

• An appropriate bachelor’s degree/advanced diploma (NQF level 7) in Financial Management/ Accounting. A minimum of five (5) to ten (10) years of work experience in financial management, accounting, or auditing in the private or public sector with at least three (3) to five (5) years of junior management experience on salary level 9 or 10.
• Candidates with articles served with accounting/auditing firm registered with South African Institute of Chartered Accountants (SAICA) are encouraged to apply. Candidates with CA (SA) designation or studying towards CA (such as ITC or APC) will have a distinct advantage. 

DUTIES :

• Provide financial management support to NSF team project managers and skills development providers for the portfolio of skills development projects funded by NSF, Perform financial due diligence during the initiation of new skills development projects; Perform financial monitoring of the portfolio of projects including monitoring project expenditure against actual performance and approved budget; Perform financial reporting for the portfolio of projects during the execution and close-out thereof.
• Check and approve project payment drawdown requests; Prepare relevant financial workbooks, and develop monthly, quarterly, annual, and ad hoc financial reports; Provide the expenditure forecasting for a portfolio of projects; Prepare audits files for a portfolio of projects for use during auditing by the Auditor General of South Africa and internal audit; Participate as an active member of the NSF financial team. 

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REQUIREMENTS :

• An appropriate bachelor’s degree/advanced diploma (NQF Level 7) in Public Management/Administration/ Project Management. A minimum of five (5) years relevant work experience with at least three (3) to five (5) years’ proven work experience of junior management level on salary level 9 or 10. Experience in Project Management and managing resources. Knowledge of Public service and NSF mandates and strategies. Knowledge of the education system and pedagogy, post school education framework, government wide legislation.

DUTIES :

• Providing strategic support to the Executive Office within NSF. Advising the Executive Officer on strategic matters. Ensuring effective coordination and oversight of all strategic initiatives within the NSF. Planning and implementing strategic initiatives in the line with the NSF mission and mandate. Conducting assessment to measure the accomplishment of strategic decisions and initiative. Developing and collate reports on strategic initiatives as required within the directorate. Proving support within the office of the Executive Officer. Scrutinise documents to determine actions or information required.
• Record minutes or resolutions and communicate to the relevant role players, follow up on progress made and prepare briefing notes as well other documents. Compile the agenda of meetings chaired by the Executive Officer and ensure the circulation of accompanying memoranda. Coordinate branch meetings including overseeing the logistics. Coordinate parliamentary enquiries with the relevant stakeholders. Coordinate the performance agreements/assessments and financial disclosures pertaining to the Office of the Executive Officer. Assist the Executive Officer in formulating policy recommendations and attend Senior management meetings. Managing general support services within the Office of the Executive Officer. Oversee, support and supervise all administrative functions. Implement administrative measures to ensure efficient working of Office of the Executive Officer.
• Manage the engagements of the Executive Officer. Manage schedules, calendars, presentations, spreadsheets and other related office tasks. Handle all correspondence and queries requiring the attention of the Executive Officer. Set up and maintain the systems in the office that will ensure efficiency in the office. Oversee safe keeping of all documents for the Office of the Executive Officer so as to ensure compliance with archive legislation and to enhance information security. Provide content support with regards to documents (submissions, reports, letters, etc.) to and from the Office of the Executive Office.
• Preparing monthly reports and make presentations as required. Participating as an active member of the NSF. Undertake policy or line function tasks as required. Compile memoranda, reports, submissions and a variety of other correspondence for the Executive Officer as required. Compile presentations and basic speeches for the Executive Officer and or refer complex matters to the relevant unit for preparation. Draft responses for submission to internal and external stakeholders. Source information and compile memoranda as required. Coordinate, follow up and compile reports of a transverse nature for the Executive Officer and advise/sensitise the Executive Officer on reports to be submitted. Provide support and undertake special projects as directed by the Executive Officer.
• Monitor unit activities to ensure conformance with goals and objectives. Manage public liaison services within the NSF. Manage public liaison services within the NSF. Oversee the logging of public complaints or queries regarding the NSF’s service. Oversee the monitoring of progress of the resolution of the public’s complaints or queries escalate with the relevant directorates to ensure complaints or queries are attended to timeously and efficiently. Review monthly reports reflecting complaints or queries received and resolved. Managing resources of the directorate.
• Monitoring expenditure for the directorate against the allocated budget within NSF. Managing the performance of employees in accordance with policy. Providing employees with the necessary information and resources to deliver on their objectives and meet the targets of the directorates. Supporting the implementation of all management decision. Managing employees related matters within the directorate. Always adhere to the values of NSF. 

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REQUIREMENTS :

• An appropriate LLB degree and admitted as an attorney or advocate. A minimum of five (5) to eight (8) years’ collective working experience of which five (5) years should be at a junior management level in legal, governance, risk and/or compliance in the private or public sector. Qualification in Risk Management and/or Compliance will be an added advantage.
• This is a middle management position which requires a dynamic hardworking individual with deep knowledge of legislative frameworks, policies and procedures that govern the public sector, as well as practical experience in providing legal services, risk management, compliance services and governance services.

DUTIES :

• Advise the National Skills Fund (NSF) on legal and litigation matters within the NSF. Drafting legal documents such as contracts, pleadings, agreements, internal policies, etc. Develops operational plans on legal matters in the NSF. Analyses, prepares, and submits legal opinions and comments. Facilitates internal training on legal and regulatory topics to keep the NSF abreast of regulatory issues and disseminates appropriate legal requirements to staff. Manages and engages with third party legal advisors.
• Interprets legal information. Participates in committees as required. Negotiates, reviews and drafts documentation for transactions with third parties. Reviews and develops contracts, agreements, regulations, and internal policies and ensures they are compliant with all statutory or legal requirements. Acts as custodian for all contracts, agreements, regulations, and internal policies. Keeps abreast of latest legislation, regulation, and policy. Ensures the maintenance of an effective knowledge management system for all legal related material.
• Reviews key business activities to ensure compliance with standards, policies, and regulations. Ensures high risk compliance and governance areas are proactively identified and mitigated. Implements and maintains the risk assessment process and risk profile of the NSF. Investigates and analyses root causes, patterns, or trends of the risk assessment. Consults with department heads to establish, maintain, and improve risk management capabilities. Ensure sufficient capacity to achieve the objectives of the Directorate. Manage the performance of employees in accordance with policy.
• Provide employees with the necessary information and resources to deliver on their objectives and meet the objectives of the Directorate. Motivate team members and create a culture of high performance. Manage leave and related administration for direct reports. Prepare monthly reports and make presentations as required. Positively support the implementation of all management decisions. 

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REQUIREMENTS :

• An appropriate Bachelor’s degree/advanced diploma (NQF level 7) in Business Management/Strategic Management/Public Management. A post-graduate qualification (NQF level 8) will be an advantage.
• A minimum of 6 years of practical work experience in the strategic planning environment, of which three (3) years of junior management experience on salary level 9 or 10. 

DUTIES :

• Develop strategic, annual performance plan and operational plans and policy frameworks. Develop and implement strategic and operational principles and practices. Evaluate the implementation of departmental policies and assess the impact and sustainability of programmes. Manage the compilation and submission of the departmental strategic and annual performance plan. Develop circulars for communicating on strategic planning issues and communicating timeframes to stakeholders.
• Provide technical support regarding planning process and procedures. Coordinate the implementation of circulars and develop strategic planning templates. Facilitate the distribution of templates and quality assure departmental planning documents. Support the preparation and/or the revision of the departmental strategic plan and the annual performance plans. Participate in departmental strategic planning and annual performance planning sessions and meetings.
• Provide advisory services regarding strategic planning and annual performance planning process ensuring alignment to the Medium – Term – Development – Plan (MTDP) and other government priorities. Guide business units in drafting the operational plans that are aligned to annual performance plan and strategic plan. Coordinate the collection of operational plans from business units. Analyse the draft annual performance plans and coordinate inputs. Coordinate the submission of the departmental strategic plan and annual performance plan to the relevant authority for approval.
• Provide support to the development and coordination of departmental Strategic and Annual Performance Plans and operational plan, assist to develop policy and standard operating procedures aligned to strategic planning and reporting frameworks in the public service; provide guidance on the implementation of the policy and standard operating procedures on strategic planning.
• Provide support to the development of performance indicators, ensure compliance to the revised framework on Strategic Plans and Annual Performance Plans and advise programme managers on the development of technical indicator descriptions linked to programme budget structures. 

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REQUIREMENTS :

• An appropriate bachelor’s degree/advanced diploma (NQF Level 7) in Statistics, Econometrics/Economics, Development Studies. A postgraduate qualification in one or more of the above-mentioned disciplines will be an added advantage.
• A minimum of three (3) to five (5) years of junior management experience on salary level 9 or 10 in conducting research analysis in labour market and education and training. Research and development of Public Administration Practice. Strong Technical competence and proven experience in research, research design, data analysis and Monitoring and Evaluation methods.

DUTIES :

• Mine complex data to inform planning, utilise SPSS, Stata, Atlas TI or any software to analyse data, Develop and maintain an efficient Labour market Information system (LMIS), develop LMI Frameworks/policies, develop research methodology and sample size for all research projects, consolidate complex data for scientific understanding and decision making, perform statistical analysis and data interpretation, Data cleaning in line with SASQAF principles, develop research reports, conduct research studies on labour market and other areas of the entity, undertaking research on the state of the labour market, keep abreast and lead the development in research on labour markets and the skills system, Develop data visualizations and infographics manage and coordinate implementation of research and LMI frameworks, forecast the number of beneficiaries that the NSF could support in priority areas.
• Develop Innovative ideas in project and program management to enable the NSF to optimize resource allocation, streamline processes, and enhance project outcomes. Facilitate innovation in NSF; Manage Innovation; Implement innovation. Develop and update NSF’s strategy and partnerships and keep abreast of innovations and leading practices in skills development through research and evaluation. Facilitate collaboration across departments to encourage the exchange of ideas and knowledge;
• Establish and nurture relationships with key stakeholders to ensure alignment with organizational strategic goals. Track and report on the implementation of approved research and LMI Findings/initiatives; submit proposals to governing structures for approval of all research/LMI initiatives. 

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REǪUIREMENTS :

• An appropriate diploma/ bachelor’s degree (NǪF Level 6) in Public Administration/Management, Project Management. A minimum of three (3) to five (5) years’ work experience at a supervisory level in project management.
• Knowledge and experience in assisting with the management of projects, portfolios of projects and/or programmes in the private or public sector. This junior management position in a core functional area requires a dynamic individual with leadership and people management capabilities. 

DUTIES :

• Monitor the implementation of projects in the national and facilitate the orientation and training of project service providers at the learner site level. Implement the monitoring and evaluation log frame within a portfolio of learner sites and monitor performance against it.
• Verify the accuracy and validity of performance reports from each learner site. Monitor the status of outputs from learner sites. Monitor learner site facilities and administration to ensure that training by service provider meets the requirements of the Service Level Agreement.
• Conduct site visits at a portfolio of learner sites. Escalate risks to the Deputy Director: Programme Monitoring. Manage invoicing and financial reporting for a portfolio of learner sites. Liaise with project payment officers on invoices and financial requests. Attend to all the projects audit matters. Escalate the issue to Deputy Director: Programme Monitoring and other relevant stakeholders.
• Conduct due diligence regarding all project’s activities including, but not limited to new projects, complete change request documentation and submit to the Deputy Director: National Skills Development Monitoring. Support project reporting and develop and upload monthly and quarterly project progress reports onto the knowledge management systems available to NSF. Review project progress reports and perform verification site visits.
• Upload all documents related to projects onto the knowledge management system in accordance with knowledge management policy and process. Manage and maintain relationships with service providers of projects at a site level. Engage and maintain good relationships with project payment officers regarding project financials. Participate as an active member of the regional team in all relevant structures of the NSF. 

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REQUIREMENTS :

• An appropriate Diploma/Bachelor’s degree (NQF Level 6) in information technology, Computer Science. A minimum of 3-5 years of relevant experience in ICT, with at least (3) to five (5) years’ work experience at a supervisory or management role.
• Experience in ICT strategy implementation, systems administration (AZURE cloud infrastructure, D365 ERP and Active Directory, Mimecast, Veeam Backup, M365 packages, Intune, Cyber Security platforms), and infrastructure management. Knowledge of public sector ICT governance frameworks (e.g., DPSA, CGICTPF, POPIA, ISO/IEC standards).

DUTIES :

• Implement the ICT strategy and manage the NSF’s ICT infrastructure including applications, hardware and systems. Support the development and implementation of ICT strategies, policies, and standards. Manage the ICT infrastructure and ensure the security, reliability, and availability of ICT systems. Coordinate ICT service delivery, including user support, system administration, and network management. Oversee the implementation and maintenance of business systems and enterprise resource planning. Ensure proper ICT governance, including risk management, business continuity, and disaster recovery planning. Lead ICT projects and initiatives aligned with organizational goals. Assist in managing ICT procurement, licensing, maintenance and service provider SLAs. Provide technical guidance and support to internal stakeholders. Manage ICT hardware requirements for the NSF. Identify any ICT hardware issues and determine if they are repairable internally or if they need to go to the suppliers for repairs.