Fresh Vacancies at Insurance Sector Education and Training Authority - INSETA

PURPOSE OF THE JOB

• Process creditor payments  to INSETA creditors according to policy, the PFMA and statutory requirements and to provide administrative support to the Finance department.

 
KEY PERFORMANCE AREAS: 
Accounting and Financial Administration Support 50%
OUTPUTS:
Expenditure and Payable Management

• Receive invoice and related supporting documents from different divisions, record these in logs and trackers;
• Check the invoice for validity and accuracy and verify supporting documents (contracts and purchase orders)
• Update Discretionary Grants (DG) contract register as and when contracts are received from Operations division and payments are processed.
• Ensure adherence to PFMA, GRAP and all applicable laws and standards;
• . Process the invoice in the accounting system, ensure accurate GL allocations and submit to Financial Accountant for review and posting;
• Once invoices are posted, process the payment in the accounting system and ensure correct payable GL allocation and correct bank account is used and submit for approval;
• Timeously follow up with divisions and obtain outstanding details where required for payment processing;
• Submit the invoice tracker to Senior Accountants for monitoring of the 30 days payment terms as and when payments are submitted;
• Creation and maintenance supplier master data in the accounting system.

Cash Management

• Ensure payments are exported to the correct bank account
• Review bank statements daily and track unpaid (bounced back payments) and address to ensure payment still within 30 days.
• Prepare cashbook reconciliation weekly for all transactional accounts;
• Follow up on any outstanding/ unreconciled items  transaction required and update on next reconciliation;
• Ensure that banking detail for creditors are updated on an ongoing basis

Other assets and Liabilities management

• Assist with periodic Asset counts

KEY PERFORMANCE AREAS:
General Ledger Reconciliation 40%
OUTPUTS:

• Assist in the preparation of general ledger accounts reconciliations and identify and recommend required amendments and corrections on a monthly basis
• Prepare and submit weekly bank reconciliations to Financial Accountant for approval. Identify and recommend required amendments and corrections on a monthly basis
• Prepare journals in line with policies, procedures, identified corrections and accruals
• Filing of reconciliation reports in line with procedure

KEY PERFORMANCE AREAS:
General Administration in support of Finance Department 10%
OUTPUTS:

• Maintain accurate and complete filing processes
• Provide information from records and database as required by stakeholders
• Provide information requested by internal and external auditors
• Follow up on outstanding auditing requests.
• Execute ad hoc duties and actions as required by the Manager and supervisors
• Identify and communicate any potentials risks within the area of responsibility such as document handling, creditors and bank reconciliations.
• Resolve and follow up on queries and issues with the related stakeholders and creditors.
• Monitor compliance according to Policy
• Distribute documents timeously for processing

REQUIRED QUALIFICATIONS AND EXPERIENCE
Qualifications

• Minimum Requirement: NQF 6 (National Diploma) in Finance/ Financial Accounting / Financial Management/ Business Management or equivalent is required
• Preferred Requirement: NQF 7 qualification in the above mentioned fields or equivalent.

Experience

• Minimum Requirement: A minimum of 1 to 2 years relevant experience in Financial administration and payments in a PFMA environment
• Preferred Requirement: Appropriate experience in the Public Sector environment.

REQUIRED KNOWLEDGE AND SKILLS
Knowledge

• Minimum Requirement: Knowledge and understanding of the PFMA and NT regulations
• Preferred Requirement: Knowledge and understanding of the appropriate legislative and regulatory frameworks. (PPPFA, BBBEE etc.)

Skills

• Minimum Requirement: Attention to detail, ability to work under pressure and meet deadline under challenging circumstances.
• Preferred Requirements: job Specific

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PURPOSE OF THE JOB

• Responsible to provide administrative support to the ETQA Division to ensure that all learner records and achievements are quality assured on the Learner Management Database according to laid down policies and procedures.

Key Performance Areas

 Quality Assurance of Learner Achievements and Records 40%

• Receive verification reports from Verifiers
• Check for signature and completeness, and accuracy against  Management Information System (MIS)
• Check for number of learners enrolled for endorsement
• Check learner profiles for Unit Standard correctness, ID docs to be uploaded and other leaner detail.
• Once all information provided are correct as compared with NLRD for accurateness and compliance, QA status is confirmed on LMD
• In the case of non-compliance, the SDP is addressed to rectify by providing missing information on the Database.
• Provide SDP with 21 days to rectify.
• Follow up on rectification and provide a new date for QA.
• Once the new date requirements have been met, QA ids finalised.
• In the event of repeated  SDP noncompliance is reported to the Certification Specialist for resolution.
• Manage Time effectively

Query resolution and problem solving with all Learners and SDP’s and Employers 30%

• Receive queries from SDP and Learners via email, telephone calls and walk ins.
• Resolve the queries which need not be escalated.
• Escalate queries which are more complex to the Certification Specialist
• Once feedback is received back from Specialist, replying response to learner or SDP is provided
• Log specific issues on .the Log System for IT resolution
• Feedback from  Log System is addressed back to learner or SDP.

General Administration  15%

• File and store departmental documentation in terms of the ETQA Policies and procedure for the SDP’s in the portfolio.
• Provide administrative support to the Department
• Ad hoc venue bookings and minutes taking for ETQA Department
• Arrange ad hoc travel and accommodation arrangements as may be required

Corporate Governance and Reporting 10%

• Attend and Prepare for QA Divisional Staff Meetings
• Report on Key Performance Areas  as and when required
• Manage risk daily within individual workflow and report to the Certification Specialist should risk be identified.
• Work within QA  policy as delegated

Growth and Development 5%

• Assist with the Planning and attend QA Stakeholder Information Sessions
• Participate in Internal INSETA  Training Sessions as scheduled
• Provide input into QA guidelines, policy and procedure review mechanisms

Qualifications

• Minimum Requirement: Grade 12 or equivalent plus NQF 5 level Qualification in Public Administration, Education Training and Development ,Project Management  or equivalent
• Preferred Requirement: NQF 6 Qualification qualification.

Experience

• Minimum Requirement: 1-3 Years  or related administrative experience.
• Preferred Requirement: The above experience within a Seta or Public Sector environment.