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About the role

• We’re looking for a detail-driven Lease Audit and Compliance Officer to lead the reconciliation of the Client's lease data across physical site schedules, and SAP records.
• Your main mission: identify mismatches, fix discrepancies, and tighten compliance across the board.
• This role demands more than just review work — you’ll also be expected to shape how we audit going forward. That includes standardizing document formats, improving workflows, and building tools like checklists and trackers to streamline and future-proof the process.

What you will bring

• CA(SA) qualification
• Strong attention to detail and analytical mindset
• Working knowledge of lease agreements and commercial terms
• Experience with SAP or similar enterprise systems
• Proficient in Excel, Word, and audit documentation practices
• Comfortable working independently and driving process ownership
• Background in property, compliance, finance, or telecom infrastructure is a bonus

What you will be doing

You will be responsible for the following:

• Conduct lease audits by cross-checking:
• Site schedules vs. on-site conditions
• Lease agreements vs. SAP-loaded data
• Identify and resolve discrepancies in lease terms, billing information, site data, and compliance items.
• Flag risks such as outdated information, undocumented amendments, or billing errors.
• Document audit findings with clear summaries, evidence, and recommended actions.
• Standardize templates and reports to ensure consistency and clarity in how data is captured, presented, and communicated.
• Collaborate with internal teams (legal, finance, operations) to ensure updates are made across all relevant systems.
• Create and maintain checklists, trackers, and SOPs to streamline future audits and handovers.
• Recommend process improvements based on recurring issues or inefficiencies observed during audits.
• Ensure compliance with contractual obligations, internal controls, and audit readiness standards.

What Success Looks Like

• 100% of sites reviewed, with clear and traceable audit trails
• Reduced turnaround time for identifying and correcting data mismatches
• SAP records align with real-world site and contract conditions
• Standardized documentation adopted across the Client's lease management process
• Continuous improvements logged and rolled out across audit cycles
   

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About the role

• The primary purpose of this role is to provide efficient and professional administrative support to the Account Team, ensuring smooth coordination of daily operations, meetings, communications, and document management. The role contributes to the overall effectiveness of the account

What you will bring:

Inherent requirements for the position:

• Matric (required)
• Diploma or Certificate in Office Administration, Business Support, or related field (preferred).
• 2–3 years of administrative or office coordination experience.
• Experience in a professional services, real estate, or facilities management environment advantageous.

Competencies:

• Strong organizational and planning skills
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management tools is advantageous.
• Attention to detail, accuracy, and ability to meet tight deadlines.
• Professional demeanour, discretion, and service-oriented approach.
• Ability to multitask and adapt in a fast-paced corporate environment.

Additional demonstrable requirements:

• Positive attitude
• Ability to create working relationships
• Results orientation and achieving deadlines
• Drive, will power and consistency
• Attention to detail and strong organizing skills
• Ability to work under pressure
• Initiative and problem solving
• Client Service Orientation
• Quality Assurance

What will you be doing:
General Account Support

• Support the Account Executive and team with administrative tasks.
• Maintain accurate filing systems for correspondence, reports, and approvals.
• Track and manage document circulation for review, approval, and submission to the client.
• Support onboarding and access requests for new staff joining the account.
• Take detailed minutes during governance and operational meetings.
• Follow up on action items and update action logs for accountability and reporting.
• Manage and prioritize incoming communication, ensuring professional and timely responses.
• Maintain and update trackers for reports, deliverables, and correspondence.
• Archive and retrieve historical documentation as needed for audits or reference.
• Coordinate logistics for site meetings, training sessions, team building sessions and stakeholder engagements.
• Manage travel bookings, requisitions, and expense submissions when required.
• Support procurement processes (e.g. raising requests, following up on POs or invoices).
• Liaise with internal departments for account-related administrative tasks.
• Assist in daily office needs and managing general administrative activities

Workstreams Support

• Manage the assignment and resolution of Estate Management queries.
• Administer stakeholder satisfaction feedback/surveys
• Support Transaction Managers with FICA checks, uploading of leases for signature etc.

Decision Making Authority:
The position has the authority to:

• Execute all Key Performance Areas as stated on this form and in line with the Company approval framework and client policies and procedures.