Job Openings at AFMS Group

Key Functional Areas

Design & Space Planning 

• Responsible for space planning, space design and furniture reconfiguration services according to the Workplace Strategy, compilation of needs analyses with clients
• Confer with Divisional Head and Team Senior Interior Designer client to determine factors affecting planning interior environments, such as budget, architectural preferences, purpose, and function
• Advise Divisional Head and Team Senior Interior Designer on interior factors such as space planning, layout and utilization of furnishings or equipment, and colour coordination
• Coordinate with other professionals, such as contractors, architects, engineers, and other professionals, to ensure project success
• Manage for the initial compilation of project finances such as timesheets and completion of monthly claim certificates
• Factor in number of employees to calculate the space allotment for each workstation
• Prior to interior design, space planning might be required for optional and alternative solutions or modifications for workspace allotment and décor
• On commencement of projects, familiarise with building codes to ensure compliance with all relevant regulations, whether for public or private entities, and that all construction drawings derived are compliant
• Drive and manage decanting processes when occupied offices are being attended to, ensuring minimal disruption to business operations.

Formulate Designs

• Create detail shop drawings for construction layouts
• Estimate material requirements and costs, and present design to divisional Head / Client for approval
• Coordination of subcontract fabrication, installation, and arrangement of carpeting, fixtures, accessories, draperies, paint and wall coverings, artwork, furniture, and related items
• Render design ideas in form of sketches or drawings
• Use computer-aided drafting (CAD or Revit) and related software to produce constructions documents
• Plan and design interior environments for offices, residential or commercial building, and other enclosed spaces
• Measure the dimensions of rooms to determine where to place cubicles, desks, equipment, and other furniture and fixtures in office buildings

Project Lead

• Work independently as well as collaboratively within a team environment
• Work in conjunction key members of the team assisting with drafting of tender proposals
• Provide a high level of client service
• Establish and maintain effective working relationships at all levels of the organisation
• Maintain current in space planning and interior design methodologies

Qualification Requirements and work-related experience

• Grade 12
• BA degree in Interior Design / Architecture or equivalent is essential
• Min 6-year experience in a similar role, with experience in in office or workplace space planning
• Proficient in CAD / Revit essential
• MSOffice / MSProject

Professional Registration Body

• SACAP Registered

Minimum Knowledge Requirements

• Intermediate level concepts, principles and practices of space planning and interior design
• Building measurement techniques and procedures
• Space planning and allocation practices
• Project management principals and the setting up of initial project programmes
• Construction techniques
• Building codes in relation to compliance
• Understanding of Quantity Surveying and Cost Management
• Good understanding of contractual mechanisms (structures, principals, process etc, that govern contracts)
• Valid driver’s licence (code 8)

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Key Accountabilities/ Principle Responsibilities

Manage multiple Projects simultaneously

• Ensure client value, client retention, contained risk and project profitability
• Develop scope of works and detailed specification
• Communicate project plan with relevant stakeholders
• Monitor and manage the project progress and budgets
• Ensure project meets milestones within timeframes, quality, cost requirements
• Retain and develop client relationships
• Review projects and develop new strategies based on previous experience

Manage Project Budget

• Ensure budgeting and costing, estimating and planning of project
• Compile scope of works accordingly
• Prepare costing of assigned resources to each phase of the project
• Invoice all projects monthly in accordance with contractual agreements
• Identify and re-negotiate fee costs as soon as the need arises
• Manage “scope-creep” out of scope work
• Manage budgets against projected costs
• Provide financial report to relevant stakeholders

Manage Risk

• Identify, mitigate and manage risk
• Initiate and manage decisions on behalf of the Client and Business during project execution.

Quality Managemen

• Manage contractors, to deliver high quality, high value, professional product service
• Ensure legislation, and policies and procedures are strictly adhered to and implemented
• Implement Management protocols to ensure and manage productivity
• Ensure project is in accordance with FMS QMS policies Reports
• Report on project status to relevant stakeholders
• Manage client and contractor minutes and correspondence

Contracts Management  

• Familiarise with JBCC, COIDA, NEC, FIDIC, GCC, Contracts
• Ensure strict adherence to contracts.
• Manage client and contract queries in accordance with the contract

Compile Tenders

• Compile Tender documents
• Draft policies and finances for new tender
• Draft policies and finances for new tender 

Business Development and Sales

• Identify business opportunities by identifying prospective clients and evaluating their position in the industry, researching and analysing sales option.
• Serve as Company representative attending industry events such as SAPOA and FM Conference
• Network at these events, obtain business cards, look for business opportunities
• Use personal network of contacts in the industry to identify potential business/project opportunities
• Develop, manage and maintain sustainable relationships, and achieving
• Company goals through arranging meetings, researching and recommending new opportunities
• Develop and present proposals and compile and submit tenders
• Act as Professional point of contact to clients on all Project Management projects

Qualification Requirements and work-related experience

• Grade 12
• Diploma / Degree in Built Environment field
• Min 2–3-year Project Management experience on multiple projects
• Project planning
• MSProject
• Experience in managing resource levelling per project and outputs of these resources
• Asset Verification experience
• Experience in Tender compilation and costing of tenders

Professional Registration Body

• SACPCMP registered as a Pr. CPM (Construction Project Manager) / or on way to registration