Job Openings at Aspen Pharma Group

Job description

OBJECTIVE: The purpose of this role is to facilitate the forecasting process. Act as a focal point to improve forecast accuracy

MAIN OBJECTIVES:

IMPROVEMENT PROCESSES

• Demand
• Influence the Market Demand through the monthly Forecast process
• Using the JE Forecast statistical tool and market intelligence review trend analysis.
• Build into the monthly forecast any relevant market intelligence information
• Correct the lost sales history
• Maintain a 24 month rolling forecast for all products
• Present the forecast accuracy at the Forecast review meeting highlighting products <80% and >120%
• Review the forecast variance report prior to upload to Baan highlighting any deviations
• Reasons for Aspen Global forecast deviations to be highlighted to Aspen Global Incorporated
• CONTINUOUS IMPROVEMENT PROCESSES
• Stock Management
• Maintain fair share of allocation of stock at the beginning of each financial month
• Publish the month end stock out report with commentary
• Budget Process
• Assist with the budget process
• Continuous Improvement Project
• Create and add value at all times
• LEARNING AND GROWTH
• Information is gathered about development needs
• Training and development is negotiated with manager
• Learning solutions are identified, proposed and implemented according to ongoing personal and team development plans.
• Best practice is encouraged to ensure expertise. Up skilling and multi-skilling is co-ordinatedin line with staff development.

ASPEN COMPETENCIES:

• Business : Performance Driven & Make Good Decisions
• People : Develops Talent , Teamwork and Diversity
• Self : Contribute Special Expertise , Take Action with Integrity

Requirements

SKILLS & ATTRIBUTES:

• Good Knowledge of Business
• Good Planning Skills
• Good Product knowledge
• Industry knowledge
• Customer service
• Computer literacy
• Deadline
• Planning
• Analytical skills
• Administration skills
• Accuracy
• Attention to detail
• Report writing
• Information seeking

BEHAVIOURS:

Time management, problem solving, team player, good communication skills, interpersonal skills, enthusiasm, initiative, energetic

QUALIFICATION AND EXPERIENCE:

• Matric
• Post matric qualification in Supply Chain/Diploma in Supply Chain/Production Inventory
• Management/Certified Inventory Management
• 3-5 years planning experience Pharmaceutical / FMCG experience
• Customer Service
• Statistical tool knowledge
• ERP Systems
• Qlikview

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 28 August 2017. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

Internal Online Applications must be completed using an Aspen mailing address. Internal applicants may only apply after having had informed their direct line managers of their application.

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Job description

Main Purpose of the Role

To execute the commercial finance functions of the sales & marketing division. This is achieved via providing the necessary support and advice to the various business areas which should be in line with company’s strategic objectives.

Key Responsibilities:

(The primary tasks, functions and deliverables of the role)

• Directly responsible for the preparation, evaluation and submission of accurate financial reports to key stakeholders in the business (sales and finance).
• Completion and/or review of sales variance analysis (Budget, Forecast and prior year)
• Management and review of the GP, expenses and advertising analysis
• Review of Credit Notes, monthly trend analysis and obtaining explanations
• Management of the monthly accruals and provisions review
• Completion of brand and customer P&L’s
• Preparation and/or review of monthly Sales and Opex journals
• Stock awareness and understanding of major variances
• Lead and manage the Budget/Forecast process
• Monthly/Quarterly price volume review
• Compilation of the Quarterly finance board report
• Compilation of the five year model
• Deliver day to day financial support and training to the business; respond to ad-hoc queries; perform ROI analysis
• Field trips with relevant Sales managers and Key Accounts to gain an understanding of the market
• Monitoring pricing (against SEP; discounting/claims)
• Monthly analysis of performance and growth per customer
• Monthly review of expense to turnover ratio’s
• Managing the Management Accounts of a specified division and analysing all lines against Budget/FC etc.
• Financial review and analysis of P&L of a specified division
• Responsible for consistent achievement of quality, accuracy and on time delivery of financial information
• Review gross profit analysis and report on the key drivers impacting performance
• Review price volume ratios and variances
• In-depth review and analysis of trade expenditure
• Review monthly dashboards, divisional reporting packs
• Quarterly forecasting: facilitate process; in-depth review of all Income Statement items; able to report on all variances; perform detailed analysis; timeously respond to queries
• Annual budgeting: facilitate process; in-depth review of all Income Statement items; able to report on all variances; perform detailed analysis; assist with preparation and review of budget presentation pack; timeously respond to queries
• Prepare the budget presentation pack for the budget presentation
• Directly responsible for correct Daily Sales Forecast/Budget
• Assisting the Commercial Head with project related matters and other ad-hoc requests
• Management of a junior team member in the team and providing appropriate guidance and coaching to help his/her development
• Approval and signing off of expense invoices within a specified monetary range
• Signing off Reps and Agent commissions within a specified monetary range
• Managing the relationship with GSK in order to allow for efficient communication with regards to the GSK products and marketing fee etc.
• Directly responsible for all matters and queries related to GSK products
• Identifying risks and opportunities which impact the business
• Measuring certain third party product performance against contractual agreements to ensure that under-performance does not result in fines/ penalties
• Ensuring that all accounting transactions are in line with the principles of IFRS
• Ad hoc duties

Requirements

Skills and Competencies

(The abilities that the individual needs in order to perform this role effectively)

• Time management
• Problem solving
• Highly numerate with strong analytical abilities
• Strong knowledge of Accounting Principles
• Decision making skills
• Report writing and presentation skills
• Communication skills
• Attention to Detail
• Service orientated
• Commercially astute
• Team player
• Accountability
• Listening Skills
• Interpersonal skills
• Ability to work under pressure

Qualifications and Experience

• Matric pass minimum
• CA (SA) > Newly or 1-2 years post qualified
• Experience in the pharmaceutical industry is a preference
• Commercial exposure
• At least 3 years working experience in a finance environment (audit or otherwise)
• Computer literate – proficiency in excel, word, building financial models
• PowerPoint, and a fully integrated computer system e.g. SAP
• Prior experience in the interpretation and use of accounting standards and the Companies Act
• Understanding of ERP systems

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 28 August 2017. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has been unfortunately been unsuccessful.

Internal Applications must be completed using an Aspen mailing address after having informed their direct line managers of their application