Job Openings at Bidvest Facilities Management

Brief Role Description

• To assist, implement and manage systems to best support maintenance strategies and rendering of efficient service delivery environment to customers.

Key Performance Areas

• Maintain Preventative Maintenance (PM) schedules in accordance with the SLA for all equipment and services.
• Create Purchase Requisitions (PR) on correct expense codes and ensure accuracy against the quotation.
• Ensure that all orders are processed timeously.
• Monitor the execution of work and implement corrective measures on deviations.
• Manage all incoming requests and complaints on daily basis and provide timeous feedback in ensuring customer satisfaction.
• Dispatch requests to technical staff and pertinent service providers and follow-up on action items
• Conduct monthly verification of WIP and report on variances.
• Provide weekly/monthly reports on SLAs and backlog.
• Planning for placement of employees, contractors and efficient utilization of materials and tools
• Ensure that tasks are conducted efficiently and optimum use of tools and equipment.
• Building good Internal and External customer relationships
• Undertake other related duties and assignments as assigned from time to time.

Minimum Requirements

• N3 - N6 in Engineering or Project Management or Operations Management or related
• Matric (Senior Certificate)
• Valid SA Driver's License
• 4 - 6 years relevant experience in maintenance planning, project management and knowledge of financial management principles
• Maintenance planning, project management skills
• MS Word, MS Excel & MS Outlook (Intermediate skill level),
• SAP Knowledge is a requirement 
• Knowledge of OHS Act & ISO 9001 Quality Management Systems
   

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Brief Role Description

• Manage and maintain Business Inventory throughout the Distribution Facility to meet business SLA, Monitor Stock levels avoid OOS, ordering new supplies, and ensuring 100% accuracy

Key Performance Areas

• Monitor stock levels to ensure they are sufficient for business needs, which includes regular inspections and performing monthly Cycle Counts & Quarterly Stock Take.
• Strive to achieve 100% stock accuracy and take accountability of stock movement in the stores
• Place orders to replenish stock, forecast future supply and demand, and manage the flow of goods to prevent both excess and Out of Stock (OOS).
• Redeployment of stock based on the Stores business requirements
• Sourcing of replacement quantities of items that has become Obsolete and ensure compliance to materials management policies and procedures 
• Manage purchase orders for incoming supplies, verify that received items match ordered items, and maintain accurate records of purchases, invoices, and pricing in the form of 3-way match.
• Follow up on Outstanding Purchase Orders and deliveries.
• Ensure Vendors invoices are submitted to Finance for payment timeously
• Oversee inbound and outbound shipments, track deliveries, and coordinate Internal Stock Transfers between Plants and Storage locations.
• Ensure that delivery note is endorsed with any identified damage and returned immediately with the driver. Notify Supplier of Damages that are identified after delivery within 24-48hrs
• Maintain accurate records in Inventory Management Systems, generate reports on Inventory balances and activity, and address any discrepancies.
• Ensure System is updated timeously on movement of stock. i.e. Receipt, Goods Issue, Quality Inspection, Returns etc.
• Perform regular inventory audits to ensure accuracy and identify any damaged or missing items
• Ensure proper housekeeping and safe stacking compliance.
• Ensure adherence to all Health, Safety, Quality and Environmental standards. (ISO 45001, 9001, 14001)
• Ensure bin locations are labelled accordingly, and Stock Cards (If in Use) are updated immediately after upon picking of the stock
• Undertake other related assignments or duties from time to time.
• Required to work additional hours from time to time as per Operational requirements

Minimum Requirements

• Diploma in Inventory and Stores Management or Equivalent
• Matric (Senior Certificate)
• Code B Driver's License will be an added advantage
• 2 years relevant experience in Stores Environment
• MS Word, MS Excel & MS Outlook
• SAP R/3 
• Knowledge of OHS Act & ISO 45001, 9001 standards
   

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ROLE PURPOSE

• The generator deployer and refueller role will involve the towing, deploying, refueling and recovering of mobile units. Actual and potential generator nonconformities are dealt with, and that corrective and preventative actions are taken to report to superiors.

MAIN OUTPUTS

• Refueling of static and mobile generators as per scope of work requirements.
• Deploying and recovery of mobile generators as per operational requirements.
• Do basic faults finding while on site for deployment or refueling.
• Keep all company assets clean and always maintain cleanliness.
• Oversee and identify the possible risk that may affect H&S, workflow, quality, and performance.
• Will be expected to travel and perform tasks in different regions from time to time.
• Maintain accurate documentation of generator usage and deployments.
• Conduct pre and post deployments inspections to ensure proper functionality.
• Adhering to safety regulations, guidelines and industry standards.
• Require strong technical knowledge, physical stamina and ex problem-solving skills to ensure reliable and different mobile generator services.
• Do weekly generator inspections on site.
• Adhere to handheld device tools usage rules as per project requirements.
• Make sure your mobile phone is switched on all the time.
• Be on scheduled standby duty as per schedule by your regional manager.

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Grade 12 Minimum requirement
• Trade Test- Mechanical will be beneficial but not required
• Valid Code 14/ EB Driver’s License (4*4 and advanced driving will be beneficial)
• 1-2 Years’ experience in Telecommunications on GSM Sites
• Understand health and safety.

Technical/Core Training

• Maintenance skills
• Electrical Skills
• 4x4 Advance Driving
• Advance Driving skills
• Results Orientated
• Communication Skills
• WHO (Working on Heights)
• WOH (Working on Heights)- rescue

IT Training (General)

• PC/Laptop skills, Microsoft/ Excel/Android
• Microsoft Outlook
• SAP Plant Maintenance Modules
• Microsoft Excel
• Microsoft Word

Statutory Requirements

• Medical clearance certificate

Health & Safety Training

• First Aid Level 1
• Basic Fire Fighting
   

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ROLE PURPOSE

• Responsible for effective engagement with Utility Service Providers to ensure efficient query and dispute resolutions, timeous opening and termination of utility accounts. Sourcing key information from Utility Service Providers and other key stakeholders and disseminating it to rest of the Business.

MAIN OUTPUTS

• Key stakeholder relations management (Utility Service Suppliers)
• Utility query and dispute resolutions
• Opening of new utility accounts
• Termination / closing of utility accounts
• Spearheading the process of payments & recovering of deposits and credits, where necessary
• Query resolution
• Assist with coordinating of meter readings
• Maintain progress tracker, supplier and client activity reports and other related documents
• Professional liaison with internal departments, clients & external bodies

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric/Grade 12
• Finance Qualification or studying towards advantageous
• Strong administrative skills 
• Valid SA driver’s license
• 2 years’ experience in a utility’s environment, preferably municipal environment / interacting with Utility Service Providers (Municipalities/ Eskom and landlords)
• Computer literacy with sufficient knowledge of MS Office software. (Specifically, MS Outlook, MS Word and strong MS Excel) 

FUNDAMENTAL COMPETENCIES

• Personal impact/ persuasiveness
• Organized
• Stress tolerance
• Accuracy
• Energetic/ Driver/ Self-starter/Perseverance
• Initiative / Proactivity
• Result orientated
• Planning ability
• Problem solving
• Customer / Client Focus
• Analytical
• Relationship building
• Listening
• Team player
• Email & Telephone Etiquette
• Oral & Written Communication
   

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ROLE PURPOSE

• To assist in the attainment of the business unit’s objectives, the creation & maintenance of the infrastructure, the establishment of standards of service, & the provision of amenities that create the working environment that supports the operating needs of all tenants.

MAIN OUTPUTS

• Ensure the day-to-day provision of services to tenants in the managed site/s, through specialist Direct and Outsourced Business Partners set out fully in the attached schedule but including the following: Soft Services, Client Services, Building Services & Specialist Services
• Soft Services: including cleaning and hygiene services; pest control; indoor office plants; garden landscaping; confidential shredding; waste management
• Client Services: including, Front Office environment and driving the Client Services Strategy, Philosophy and its goals, mail collection and delivery; courier management; parking area management, document warehouse
• Building Services: fabric maintenance; furniture repair and maintenance, etc.
• Other Specialist Services: Space Management, Service Delivery, etc.
• Monitor and report on the performance of the client’s specialist FM Direct and Outsourced Business Partners appointed to the managed site/s (specifically, its compliance with the requirements of Service Level Agreement) as per the appropriate Matrix
• Ensure that all FM-related administration and accounting routines are observed, including: preparation and submission of annual budgets of expenditure and approval of expenditure
• Maintenance of records, including accuracy of floor plans and layouts
• Maintain harmonious relationships with visitors, tenants and tenants’ representatives at the managed site/s
• Maintain harmonious relationships with internal and external specialist Business Partners, including Security Services, Professional and Technical Services, Group Sustainability.
• Serve as a project team member on specific projects (installation, maintenance, upgrade, site-commissioning and refurbishment projects)
• Monitor and enforce occupational health and safety standards, as well as working environment standards, in the managed site/s, as set out in the bank’s Occupational Health and Safety policy (with the tenants’ line management and specialist support departments, Group OHS, Group Risk, Security Services, etc)
• Serve as a ADHOC member of the managed site/s emergency and disaster recovery teams, and to provide support to tenants with their business continuity needs
• Ensure that Quality Assurance protocols are documented and consistently applied in all managed premises
• Ensure that a “continuous improvement” regimen is developed, approved and implemented, in conjunction with the bank’s specialist Direct and Outsourced Business Partners

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• National Diploma: Facilities Management, Property Management, Project Management, Operations Management or related FM formal qualification
• Valid SA Driver’s License
• 5yrs relevant experience in Facilities Management, CRM, Property Management & Financial Management
• Facilities Management, CRM, Property Management & Financial Management
• MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)
• SAP knowledge
• Knowledge of OHS Act, ISO 9001 Quality Management, Risk Management Systems, Property Law & Contractual Law

FUNDAMENTAL COMPETENCIES

• Basic Supervisory Skills
• Subordinates Capacity Building
• Customer Focus
• Negotiation Skills
• Analytical Skills
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication