Bidvest Facilities Management was founded in 2002 under the name Total Facilities Management Company (TFMC). It was a joint venture with Atkins, one of Western Europe's leading engineering and facilities management organisation. The purpose was to facilitate the outsourcing of the infrastructure management group within a major organisation, and to embed inte...
Manage and maintain Business Inventory throughout the Distribution Facility to meet business SLA, Monitor Stock levels avoid OOS, ordering new supplies, and ensuring 100% accuracy
Key Performance Areas
Monitor stock levels to ensure they are sufficient for business needs, which includes regular inspections and performing monthly Cycle Counts & Quarterly Stock Take.
Strive to achieve 100% stock accuracy and take accountability of stock movement in the stores
Place orders to replenish stock, forecast future supply and demand, and manage the flow of goods to prevent both excess and Out of Stock (OOS).
Redeployment of stock based on the Stores business requirements
Sourcing of replacement quantities of items that has become Obsolete and ensure compliance to materials management policies and procedures
Manage purchase orders for incoming supplies, verify that received items match ordered items, and maintain accurate records of purchases, invoices, and pricing in the form of 3-way match.
Follow up on Outstanding Purchase Orders and deliveries.
Ensure Vendors invoices are submitted to Finance for payment timeously
Oversee inbound and outbound shipments, track deliveries, and coordinate Internal Stock Transfers between Plants and Storage locations.
Ensure that delivery note is endorsed with any identified damage and returned immediately with the driver. Notify Supplier of Damages that are identified after delivery within 24-48hrs
Maintain accurate records in Inventory Management Systems, generate reports on Inventory balances and activity, and address any discrepancies.
Ensure System is updated timeously on movement of stock. i.e. Receipt, Goods Issue, Quality Inspection, Returns etc.
Perform regular inventory audits to ensure accuracy and identify any damaged or missing items
Ensure proper housekeeping and safe stacking compliance.
Ensure adherence to all Health, Safety, Quality and Environmental standards. (ISO 45001, 9001, 14001)
Ensure bin locations are labelled accordingly, and Stock Cards (If in Use) are updated immediately after upon picking of the stock
Undertake other related assignments or duties from time to time.
Required to work additional hours from time to time as per Operational requirements
Minimum Requirements
Diploma in Inventory and Stores Management or Equivalent
Matric (Senior Certificate)
Code B Driver's License will be an added advantage
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