Job Openings at BP International

Job Description:

• Set up new customers into appropriate systems [WinDMS] as well as update existing customers with the object of developing an up to date knowledge base to implement standard processes and actions to meet/exceed customer expectation!
• Plan day and night shifts while accommodating carried loads (from previous shift) and slotting in hard cash customers to the delivery schedule, while ensuring correct timing of bulk deliveries (just in time), with correct grades and quantities preventing product returns.
• Select the correct type of bulk vehicle combination for specific customer sites, thereby avoiding costly delays and incidents on site
• See opportunities for improvement in secondary transport scheduling by networking with marketers and other interested parties
• Ensure scheduling tools are up-dated with the latest relevant data
• Develop and implement manual scheduling system in the event of computer failure so that all product deliveries can be accounted for
• Handle various delivery crises (such as product shortage, vehicle breakdowns, BVO strikes, etc) so that customers are kept wet as far as possible without compromising HSSE
• Track scheduling performance by comparing actual key performance indicators to target or best in industry critical metric
• Must be fully conversant with the following computer application, currently: WinDMS

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Job Description:

• Ensure bp’s control framework and policies are successfully implemented and complied with by the business and functions in country, supported by robust assurance and monitoring activities.
• Implements and maintains effective monitoring and assurance processes to provide assurance over regulatory reporting and compliance.
• Develops and maintains strong internal and external relationships to ensure the successful delivery of projects, utilizing advanced technical capabilities to partner with the business. 
• Provides independent assurance that financial control and accounting, risk management and fraud control policies for the South African business is consistent with Group standards to drive integrity and protect the financial and reputational value of the organisation.  
• Provides innovative solutions to drive the simplification and standardization of accounting and reporting processes, working with senior management to design and implement system and process improvements and ensure internal and external best practices are shared across the wider team.
• Ensure relevant Control policies are operating effectively through high quality interface with business Finance, PPM and GBS (BSA, DOA, Accruals, Credit, CDD, UDA).

Education

• University degree and accounting qualification (CA, CPA, etc.) or MBA, or studying towards these qualifications.

Travel Requirement

• No travel is expected with this role

Relocation Assistance:

• This role is not eligible for relocation

Remote Type:

• This position is a hybrid of office/remote working

Skills:

• Accounting for financial instruments, Accounting for financial instruments, Accounting policy, Accounting processes and financial systems, Agility core practices, Agility tools, Analytical Thinking, Analytics, Business process control, Business process improvement, Collaboration, Commercial acumen (Inactive), Commercial assurance for external reporting, Communication, Creativity and Innovation, Credit Management, Curiosity, Customer centric thinking, Data Analysis, Data visualization and interpretation, Decision Making, Digital Automation, Digital fluency, Financial accounting and reporting, Influencing {+ 5 more}

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Job Description:

• Conduct analysis of key retail data and provide reports and insights to the Regional Operations Manager and the Retail Business Managers.
• This includes regularly set reports, findings and insights as well as ADHOC requests.
• Support sales team to improve performance by working closely with Retail Business Managers for new volume opportunities.
• Prepare performance reports and coordinate approvals (rebate, cash sales etc.) of new terms with respect to Delegations of Authority.
• Act as a focal point of contact for the B2C channel of trade to lead volume improvement activities, demand planning/forecasting processes as well as supply chain issues.
• Play an integrator role within the site support team to manage the continuous improvement activities of which includes the coordination of the functional teams especially I&E and GBS to engage proper support the team.
• Develop and maintain an administrative system that will facilitate effective contract management and enforcement by RBMs.
• Develop and maintain the systems that supervise performance against critical nonfuel KPIs, e.g., fuel recons, rental adjustments, margin adjustments etc.
• Monitor and report on HSSE performance metrics, including legal compliance, criminal risk assessments (CRAs), audits and inspections, closure of action items, etc.
• Responsible for compiling a daily log of issues that will impact the business environment and communicating to the RBMs, ROMs and / or customers on a timely and regular basis
• Process purchase orders for the team as needed.
• Provide administrative support for the Regional Sales Manager, such as coordinating regional meetings, capturing minutes, and recording and following up on actions. Arrange multi-party VC's, VTs and teleconferences. Addressing all correspondence, including the preparation of draft responses on behalf of the team, and other ad-hoc requests.
• Answers and screens calls and takes messages when the team members are out of the office and ensures that messages are passed on to the right people accurately.
• Provides customer service to the public, field, and office staff by acting as the primary contact for information requests and business enquiries.
• Co-ordinates travel arrangements, accommodation, and itineraries.
• Deal with customer queries and re-direct them to relevant staff

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Job Description:

• Provide category analysis and rebates reporting on monthly and quarterly basis.
• Work with internal Business stakeholders in providing support for promotional assistance, promotional performance reports as well as promotional set up and maintenance.
• Partner with stakeholders across business units to develop analysis and documentation.
• Provide support on ESO in relation to range management and troubleshooting, proactive and reactive listing as well as product price update. 
• Provide advice and technical training including reporting in ESO
• Work with external credit controllers to ensure rebates are paid timeously to bpSA.
• Provide consolidated rebate report to both GBS and bp Category Management team.
• Accurate consolidation and monthly reporting of bp Express and PnP Express franchise fees.
• Explore ways to constantly improve quality of existing processes and systems to be more efficient.

Travel Requirement

• Negligible travel should be expected with this role

Relocation Assistance:

• This role is not eligible for relocation

Remote Type:

• This position is a hybrid of office/remote working

Skills:

• Agility core practices, Agility core practices, Agreements and negotiations, Analytical Thinking, Business process improvement, Commercial Acumen, Commercial acumen (Inactive), Communication, Conflict Management, Continuous improvement, Continuous Learning, Creativity and Innovation, Customer centric thinking, Customer data knowledge, Data Analysis, Data visualization and interpretation, Decision Making, Digital Collaboration, Digital fluency, Industry knowledge and advocacy, Integrated pricing, Leading transformation, Negotiation planning and preparation, Offer and product knowledge, Offer execution and growth 

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Job Description:

• Loss controlling orders and relevant credit notes (packed) ensuring adherence to month end
• Loss control bulk orders ensuring adherence to month end
• Update the weekly loss control report and forward to Management
• Provide support on Masana pod’s and Order execution (Dummy Picks/cancellations)
• Supplier/3rd party order capturing and processing in JDE
• Invoice Checking
• New Purchase Orders
• Receipting purchase orders on JDE9
• Coding and receipting on OTPS
• POD control, filing and control for micro filming
• Update the Outstanding POD report and follow up on all POD’s outstanding
• Management, ordering and control of office stationary requirements – Supply Ch Team
• General administration support for the LSC team at the warehouse including PO creation, receipting of service based orders, scanning, filing and stationery control Providing back up for both the National Inventory Controller and Logistics Co-Ordinator
• Assist with monthly stock take
• Daily reports: Daily Stats / Exceptions Report /Outstanding Orders
• F2103 process-Supply Chain
• Streamline process – Africa Supply chain

Travel Requirement

• No travel is expected with this role

Relocation Assistance:

• This role is not eligible for relocation

Remote Type:

• This position is a hybrid of office/remote working

Skills:

• Agility core practices, Analytical Thinking, Commercial Acumen, Commercial acumen (Inactive), Communication, Cost Management, Creativity and Innovation, Decision Making, Digital fluency, Inventory Management, Negotiation planning and preparation, Resilience, Risk Management, Sourcing strategy, Supplier Performance Management, Supply Chain Development, Supply chain management, Sustainability awareness and action

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Job Description:

• Execute day-to-day inventory accounting/settlements operations to ensure delivery meets customer expectations.
• Monitor inventory transactions and reports in ERP systems and reconcile inventory and inventory related accounts in the general ledger; review and ensure statutory reports are prepared in a timely manner.
• Conduct monthly cost and/or stock reconciliations and balance sheet reconciliations where necessary.
• Resolve all outstanding reconciliation issues on a timely basis.
• Collaborate across the HVC team and with wider partner groups to drive the quick and accurate resolution of reconciliation issues:
• marketing supply negotiators, balance analysts, product schedulers, settlement analysts and transaction control staff.
• Business Unit's such as Trading & Shipping, Midstream, Refining; Commercial, Retail and significant interaction with 3rd party service providers.
• Investigate and resolve physical inventory movement imbalances and differences.
• Identify and resolve internal control gaps and root cause errors.
• Manage inbound documents in accordance with the document control policy.
• Ensure timely and accurate data storage, retrieval, maintenance and updates while maintaining data security.
• Support external / internal audit and Internal Control reviews.
• Ensure the generation of accurate and timely payment of / to third party and inter-company vendor/ customer invoices for goods received and related services on behalf of bpSA and in compliance with policies and procedures.
• Perform review and verification of pricing and transaction volume including contract review and stock/sales/purchases ledger; calculate other charges and fees.
• Monitor key reports and data to ensure that accounts are accurate and clean.
• Act as a liaison with business finance, negotiators, schedulers, credit Treasury teams and third parties in identifying and resolving various issues including contract and movement entries, deal documentation review.
• Assist with fuel tax (DAS), freight and ancillary payment processes and provisions.
• Compile and process accrual entries for movements not processed in the system and cost variances.
• Calculate, prepare and process month end journals and compile month end reports related to the area of accountability.
• Provide cover for other Team members from time to time where required.
• Assist with Ad-hoc requests from the business and support business projects.

Service Management & Continuous Improvement

• Ensure continuous improvement in inventory and supply accounting operational processes, process simplification and compliance through utilisation of the key metrics and taking / recommending remediation action as required.
• Maintain strong professional relationships with relevant internal partners and external stakeholders.

Travel Requirement

• No travel is expected with this role

Relocation Assistance:

• This role is not eligible for relocation

Remote Type:

• This position is a hybrid of office/remote working

Skills:

• Agility core practices, Analytical Thinking, Commercial acumen (Inactive), Communication, Creativity and Innovation, Decision Making, Digital fluency, Group Problem Solving, Influencing, Inventory Management, Logistics Management, Materials demand management, Negotiation planning and preparation, Quality Control, Supply chain management, Sustainability awareness and action, Warehousing

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Job Description:

• Compile customer service measurement (In Full on Time – IFOT) and investigate failure reasons
• Vet routing and planning schedules to ensure IFOT objective is met
• Manage delivery communication to customers
• Investigate customer complaints and queries by liaising with customer, BP internal staff and 3PL’s
• Manage emergency deliveries by coordinating execution with 3PL’s, customers, CE&O and Sales Representative
• Raise credits for customer returns
• Run billable freight and resolve discrepancies
• OMS Tag – ensure SOPs are updated and action yearly review
• Report on Team Monthly Cyberscore
• Assist with Team Projects/Initiatives
• Support CLT Ops monthly reviews Finance related accountabilities
• Ongoing assurance on accrual and payment compliance with bpSA agreed processes
• Work closely with colleagues to develop and maintain good strong business relatrionships based on trust and honest discussion.
• Plan reports carefully and make well informed decisions in changing reports to suite, a possible multi-user or multi distributor organisation
• Participate and be actively involved in process changes which are ongoing to ensure smooth flow of information within the organisation

Travel Requirement

• No travel is expected with this role

Relocation Assistance:

• This role is not eligible for relocation

Remote Type:

• This position is a hybrid of office/remote working

Skills:

• Agility core practices, Analytical Thinking, Commercial Acumen, Commercial acumen (Inactive), Communication, Cost Management, Creativity and Innovation, Decision Making, Digital fluency, Inventory Management, Negotiation planning and preparation, Resilience, Risk Management, Sourcing strategy, Supplier Performance Management, Supply Chain Development, Supply chain management, Sustainability awareness and action