Job Openings at Fraser Alexander (Pty) Ltd.

Responsibilities

Policy, Targets, Objectives & Goals

• Ensure the current policies are displayed at all areas of the operation
• Comply with the objectives, goals and targets set by the company.
• Assist the BU manager to set up annual SHEQ targets & objectives for each BU.
• Ensure all employees are made aware of policies, targets, objectives and goals.
• Communicate policies, targets, objectives and goals with clients as per internal and external client requirements.

Legal Aspects/ Requirements

• Ensure company practices comply with legal and other requirements falling in the risk management domain.
• Provide on-going report on legislative and other amendments relevant to the risk domain and comply as required.
• Ensure submissions of applicable statutory documents
• Ensure necessary legal and other appointments are made and maintained in the area of responsibility
• Advise management/ appointees of the roles, responsibilities and duties in terms of risk management.
• Establish a  working relationship with regulatory bodies (DME,Dept of Labour , etc).

Training

• Assist in managing training interventions to equip all employees to have the necessary skills to be competent to perform their roles with the least amount of risk possible.
• Form part of the training initiatives of the company to improve employees understanding of the risk management systems.

Special Projects

• Establish a project plan for each special project.
• Provide ongoing feedback to management on the project
• Review the project and ensure continual approval.

Risk Assessment

• Ensure risk assessments and action plans are compiled, maintained and reviewed.
• Assist and advise staff in meeting requirements of the risk management process
• Conduct risk awareness sessions and advise management on risk status of the BU

Monitoring and Evaluation

• Compile necessary planning documents to effectively execute job requirements proposed by the risk management domain.
• Create risk management awareness by making use of appropriate media.
• Monitor the medical status of employees
• Manage employee health exposure levels within acceptable limits
• Monitor environmental compliance and implement action plans
• Monitor quality control compliance and actions to address deviations

Reporting, recording and Review

• Submit monthly reports as required
• Report all incidents to the responsible individuals as per company procedure
• Report on WCA status on a monthly basis
• Records statistics as per requirement

Requirements

Qualifications

• National Diploma in Safety, Health, Environmental and Quality Management
• Degree will be advantageous
• SAMTRAC,COMSOC 1&2, ISO 45001:2018 Implementation.

Experience

A minimum of 3-5 years experience in a mining or construction safety environment as a safety officer or similar.
Knowledge of the OHSA, MHSA

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RESPONSIBILITIES

Reporting

• Assist in preparing accurate financial reports on a monthly basis.
• Report on day-to-day cost management of the Division
• Present monthly results in OPCO meetings
• Assist in preparing and supplying operational finance information to the Division

Governance

• Ensure compliance with relevant legislation (Income Tax Act, Value Added Tax Act, etc.) including legislative amendments and industry best practices, as well as proactively advising on solutions to relevant stakeholders
• Identify any audit areas or potential risks
• Ensure company policies and procedures are adhered to
• Assist in preparing the annual audit file for external and internal auditors and assisting auditors with queries.

Budget and Forecast

• Create, advise and consolidate budget and forecast on site and business unit level for operations.
• Assist with the monthly rolling forecast calculations.
• Analyse and identify variances amongst the budget, forecast and actuals.

Operational Management

• Assist in managing overtime hours worked.
• Compile and implement corrective action plans to rectify negative trends.
• Manage stock counts.
• Manage asset verification process.
• Provide quality accounting support and technical advice to key internal stakeholders.
• Transactional Shared Services     
• Monitor revenue and costs vs budget
• Prepare monthly journals.
• Review cost allocation of purchase requests.
• Prepare reconciliations of general ledger accounts

Team Management

• Manage the day-to-day activities of the team.
• Provide support and assistance to the team to fulfil their financial responsibilities.
• Coach, train and develop the team.
• Conduct regular site visits.
• Manage delivery of services against SLAs
• Provide training on financial policies and procedures.

Requirements

QUALIFICATIONS

• B Comm Accounting or equivalent.

EXPERIENCE

• Five years related experience in a construction, mining or tailings environment.
• Sage ERP experience would be advantageous.
• Contract allowances accounting.

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Good communication (verbal and written)
• Self-starter
• Highly self-driven
• Detail orientated.
• Highly analytical
• Problem-solving
• Influential logical thinker
• Strong prioritizing and organizing skills.
• Good presentation skills
• Professionalism
• Ability to manage multiple and varying tasks.
• Ability to handle confidential matters.
• Team player

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RESPONSIBILITIES

Reporting

• Preparing accurate monthly reports on income statement and balance sheet
• Report on day-to-day cost management of the Division.
• Assist in preparing and supplying operational finance information to the Division.

Governance

• Prepare relevant annual audit files for external auditors, various reconciliations and assist external auditors with queries.
• Ensure company policies and procedures are adhered to.
• Identify and report potential risks.
• Assist internal audit.
• Budget and Forecast
• Assist with the monthly rolling forecast calculations.
• Assist with the annual budget preparation and reporting process.
• Operational Management
• Prepare monthly journals.
• Capture all site related financial information.
• Manage stock counts, prepare and analyze variance reports.
• Manage open orders.
• Asset verification

Transactional Shared Services

• Maintain procedure manuals for all related site administration procedures.
• Present forecast for all sites
• Monitor revenue and costs vs budget.
• Prepare general ledger reconciliations.
• Conduct regular site visits.

Requirements

QUALIFICATIONS

• National Diploma in Cost Accounting or Financial Accounting

EXPERIENCE

• Three years related experience in a construction, mining or tailings environment.
• Sage ERP experience would be advantageous.
• Contract allowances accounting.

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RESPONSIBILITIES

Safety

• Support implementation of business initiatives as directed
• Maintain Fraser Alexander and Client safety policy and procedure requirements
• Promote safety performance
• Mine Health and Safety Act compliance

Work related to Human Resource Management

• Maintaining and updating information, records and reports such as personal files, leave documents,
• disciplinary documents, medical aid documents, monthly reports etc.
• Batch Imports Wages: Acting Allowances (Wages), Allowances – New (Wages),
• Adhoc back pay calculations & batch preparation/import (Wages),Contract / Site changes
• (Transfers – Wages and Leave batches (Wages)
• Leave management (Making sure employees does not exceed accumulative leave days)(Salaries & Wages).
• Petrol claim ,Travel claims Wages and salaries
• Maintaining and updating information and records such as employee lists and organograms.
• Maintaining HR training records and HR policy file.
• Maintaining HR notice board with all relevant and necessary documents.
• Arranging and taking minutes of Site Communications forums
• Dealing with queries, complaints and requests for information
• Maintaining of all HR related files

Governance

• Ensure compliance with relevant legislation (Value Added Tax Act, etc.) including FA policies and procedures
• Ensure payroll inputs are in accordance with FA policy

Work Related on Maintenance On-key

• Ensure professional interaction with stakeholders
• Maintain working relationships with support functions on site and at head office, as required to deliver in their section against standards.
• Engage with peers and seniors on the project to ensure project objectives are achieved as per instruction

Budget and Forecast

• Process inputs of site level budgets and forecasts into the ERP system.
• Assist with the monthly rolling forecast calculations.

Payroll, Benefits and Other Responsibilities

•   Ensure employee take on and exit are carried out in line with FA policy.
• Site stores and consumables management and recording of transactions relating to issues, receiving and stock take. 
• Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations.
• Inventory management.
• Impersonating wage staff on ESS to administer leave and other benefits, training.
• Scheduling and programming of medicals and inductions for employees.
• Registering and channeling of all personnel enquiries to the relevant levels.
• Compiling, safe-keeping and the maintenance of personnel files for all wage employees on a specific site(s).
• Monthly HP reconciliations for amortization schedules to the general ledger. 
• Compile annual HP schedules for Auditors. 
• Reconciliation of Workshop and Fixed Assets petty cash and submission for reimbursement. 
• Liaising between Site manager and HR and other depts. Assist with site level comms, updating notice boards and distributing on site.
• General Administration including record keeping, filing,
• Operating of office equipment i.e. printer, copier, telephone, etc.

Requirements

QUALIFICATIONS

• Grade 12 with Accountancy and or Mathematics
• National Diploma or Certificate in Administration would be an advantage
• Computer literacy in Microsoft Office

EXPERIENCE

• 1 year experience in administrative role or similar. Experience with an ERP and SAGE system would be advantageous

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RESPONSIBILITIES

• Health and safety
• Ensure to always wear correct PPE
• Attend pre-shift meetings
• Report unsafe conditions and -behavior
• Adhere to FA and client policies and procedures
• Always behave safe

Maintenance and fabrication

• Implement maintenance schedules
• Maintains\repairs all mechanical equipment
• Conduct plant inspection on all key mechanical equipment
• Identifies and prioritise equipment in need of maintenance/repairs
• Plans down time for repairs/maintenance
• Plans for material and men to assist
• Do risk assessment/study procedures
• Do repairs/maintenance Fabricate general steelwork

Requirements

QUALIFICATIONS

• Grade 12/N3 - Mechanical engineering subjects
• Trade test-Boilermaker - MQA/MERSETA preferred

EXPERIENCE

• 5 years minimum post trade test experience as Boilermaker (Section 13
• Artisan)
• 2-year Learnership/Apprentice in Mining or Construction