Job Openings at H Systems (Pty) Ltd

KEY PERFORMANCE AREAS

• Vehicle Maintenance.
• Loading, Driving & Offloading vehicle.
• Customer service.
• Warehouse Assistance.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES

VEHICLE MAINTENANCE

• Conduct vehicle inspections weekly.
• Ensure vehicle inspection checklists are completed accurately.
• Report any deviations immediately to the Warehouse Supervisor.
• Ensure fuel consumption is achieved as per company standards.
• Ensure vehicle is always clean and presentable.

LOADING, DRIVING & OFFLOADING VEHICLE

• Assist with packing and load product onto vehicles according to company specifications.
• Verify quality of products loaded onto vehicle.
• Ensure correct stock is loaded onto the vehicle as per the Invoice.
• Ensure goods is properly secured on the vehicle.
• Efficient delivery of orders to customers on assigned routes, on time and in full.
• Ensure effective route planning.
• Maintain accurate records of deliveries and ensure all relevant paperwork is signed and returned.
• Complete trips sheets as per delivery requirements and ensure authorisation before departure.
• Obtain delivery confirmations from each customer and ensure PODs are signed according to requirements and submitted to admin office daily.
• Offload product at customer site as per client requirements.
• Pre-load vehicles for next –day deliveries.
• Collect outworks and credits as required by the needs of the company and complete all required paperwork accurately.
• Ensure Credits Return Slip Voucher is completed and signed accordingly.
• Always ensure adherence to Road Traffic Act.
• Comply with all traffic laws and follow safe driving practices while operating a company vehicle.
• Report any traffic offences to the Warehouse Supervisor immediately.
• Ensure driver’s license and PrDPs are always valid.

CUSTOMER SERVICE

• Communicate effectively with dispatchers, team members, and customers to ensure smooth operations and timely deliveries.
• Market H Systems products to current and new potential customers.
• Ensure adherence to customer site regulations.
• Communicate potential sales opportunities with customers to the Branch.
• Provide excellent customer service and represent the company in a professional and courteous manner during deliveries.

WAREHOUSE ASSISTANCE

• Assist in the warehouse as may be required by the operational needs of the company.
• Ensure effective wrapping of the product according to company procedures, to ensure protection of the product.
• Ensure that all stock is correctly and neatly located, binned, and always displayed.
• Conduct stock counts, as required.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Take reasonable care for the health and safety of themselves of other persons.
• Co-operate with the employer to enable prescribed duties or requirements to be complied with.
• Carry out any lawful order given and obey the health and safety rules and procedures.
• Report any unsafe or unhealthy situation to the employer.
• Report any incident to the employer.
• Comply with health and safety processes.
• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
• Always maintain high standards of housekeeping.
• Ensure PPE is always worn in the warehouse.
• Ensure vehicles are always clean.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.
• Valid Code 8 (B) driver’s license & PrDP.

EXPERIENCE

• 2 years’ experience in a similar position.
• 3 years’ experience in an operations / warehousing environment.

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KEY PERFORMANCE AREAS

• Stock Control.
• Administration.
• Warehouse Assistance.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES

STOCK CONTROL

• Ensure stock control and reconcile physical stock with recorded inventory levels (SAGE).
• Ensure all bins are used effectively, marked correctly and product codes displayed on correct location.
• Conduct stock counts.
• Ensure all stock is quality checked and binned correctly and timeously.
• Ensure all physical stock items are allocated to a bin.
• Ensure that all stock is correctly and neatly located, binned, and displayed.
• Report any damaged stock to the Warehouse Supervisor.
• Move the damaged stock to the quarantine area for review by Warehouse Supervisor.
• Ensure effective wrapping of the product according to company procedures, to ensure protection of the product.
• Oversee, complete, and ensure stock takes are conducted.
• Count stock and ensure all bins required to be counted for the day are closed off on same day.
• Conduct 2nd counts of stock as required.
• Ensure all bins are counted in full by month end.
• Ensure stock discrepancies are reported to the Warehouse Supervisor.
• Investigate all stock discrepancies.
• Continuously review and streamline stock control processes to enhance efficiency, accuracy, and productivity.

ADMINISTRATION

• Produce reports and statistics monthly, or as required.
• Stock variance report.
• Stocktake progress report.
• Stock valuation report.
• Stock shortage reports.
• Ensure all stock are allocated to bins on SAGE.
• Ensure stock journals are completed on SAGE.
• Ensure all stock items in the warehouse has cost value allocated to it.
• Ensure non-stock warehouse is cleared monthly.
• Inspect x codes (BOM Control codes) and ensure that all x codes on the system are cleared to 0.
• Additional reports as may be required.
• Ensure data systems are accurate and always updated.
• Ordering of packaging material for the branch.
• Control packaging material and box stock to always ensure sufficient stock levels.

WAREHOUSE ASSISTANCE

• Assist in another position if there is an operational constraint.
• Assist with driving responsibilities, including driving a company vehicle, if hold a valid driver’s license.
• Comply with all traffic laws and follow safe driving practices while operating a company vehicle.
• Loading and unloading deliveries.
• Maintain accurate records of deliveries and ensure all relevant paperwork is signed and returned.
• Provide excellent customer service.
• Perform regular cleaning tasks to maintain a clean, tidy, and sanitary warehouse environment.
• sweeping floors.
• dusting surfaces.
• removing debris

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Take reasonable care for the health and safety of themselves of other persons.
• Co-operate with the employer to enable prescribed duties or requirements to be complied with.
• Carry out any lawful order given and obey the health and safety rules and procedures.
• Report any unsafe or unhealthy situation to the employer.
• Report any incident to the employer.
• Comply with health and safety processes.
• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
• Always maintain high standards of housekeeping.
• Ensure PPE is always worn in the warehouse.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.

EXPERIENCE

• 2 years’ experience in a similar position.
• 3 years’ experience in an operations / warehousing environment.

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KEY PERFORMANCE AREAS

• Receiving Control.
• Administration.
• Warehouse Assistance.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES

RECEIVING CONTROL

• Ensure all deliveries are received, checked, and confirmed correctly and timeously.
• Receiving all stock delivered from a supplier or a return from a customer.
• Ensure stock received via containers are correct and meets company quality standards.
• Ensure that the stock colours match company standards.
• Unloading of goods into the receiving department.
• Count & inspect the unloading of goods.
• Report all damaged stock/incomplete transfers to the Receiving Controller immediately upon discovery thereof.
• Ensuring that all stock is correctly and neatly located, binned, and always displayed.
• Ensure stock is binned timeously.
• Ensure adherence to stacking and storage requirements at all times.
• Ensure bins are tidy, always have bin numbers and stock labels.

ADMINISTRATION

• Always ensure effective receiving administration.
• All receiving paperwork are completed accurately.

WAREHOUSE ASSISTANCE

• Assist in another position if there is an operational constraint.
• Perform regular cleaning tasks to maintain a clean, tidy, and sanitary warehouse environment.
• sweeping floors.
• dusting surfaces.
• removing debris.

SHEQ INTERGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Take reasonable care for the health and safety of themselves of other persons.
• Co-operate with the employer to enable prescribed duties or requirements to be complied with.
• Carry out any lawful order given and obey the health and safety rules and procedures.
• Report any unsafe or unhealthy situation to the employer.
• Report any incident to the employer.
• Comply with health and safety plans.
• Ensure documented quality checks is completed on each shipment and review accordingly.
• Ensure all packaging meets company standards.
• Ensure all boxes are correctly labelled.
• Report any deviations to the Warehouse Supervisor.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.

EXPERIENCE

• 1 years’ experience in a similar position.
• 2 years’ experience in an operations / warehousing environment.