Stock Controller at H Systems (Pty) Ltd

KEY PERFORMANCE AREAS

• Stock Control.
• Administration.
• Warehouse Assistance.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES

STOCK CONTROL

• Ensure stock control and reconcile physical stock with recorded inventory levels (SAGE).
• Ensure all bins are used effectively, marked correctly and product codes displayed on correct location.
• Conduct stock counts.
• Ensure all stock is quality checked and binned correctly and timeously.
• Ensure all physical stock items are allocated to a bin.
• Ensure that all stock is correctly and neatly located, binned, and displayed.
• Report any damaged stock to the Warehouse Supervisor.
• Move the damaged stock to the quarantine area for review by Warehouse Supervisor.
• Ensure effective wrapping of the product according to company procedures, to ensure protection of the product.
• Oversee, complete, and ensure stock takes are conducted.
• Count stock and ensure all bins required to be counted for the day are closed off on same day.
• Conduct 2nd counts of stock as required.
• Ensure all bins are counted in full by month end.
• Ensure stock discrepancies are reported to the Warehouse Supervisor.
• Investigate all stock discrepancies.
• Continuously review and streamline stock control processes to enhance efficiency, accuracy, and productivity.

ADMINISTRATION

• Produce reports and statistics monthly, or as required.
• Stock variance report.
• Stocktake progress report.
• Stock valuation report.
• Stock shortage reports.
• Ensure all stock are allocated to bins on SAGE.
• Ensure stock journals are completed on SAGE.
• Ensure all stock items in the warehouse has cost value allocated to it.
• Ensure non-stock warehouse is cleared monthly.
• Inspect x codes (BOM Control codes) and ensure that all x codes on the system are cleared to 0.
• Additional reports as may be required.
• Ensure data systems are accurate and always updated.
• Ordering of packaging material for the branch.
• Control packaging material and box stock to always ensure sufficient stock levels.

WAREHOUSE ASSISTANCE

• Assist in another position if there is an operational constraint.
• Assist with driving responsibilities, including driving a company vehicle, if hold a valid driver’s license.
• Comply with all traffic laws and follow safe driving practices while operating a company vehicle.
• Loading and unloading deliveries.
• Maintain accurate records of deliveries and ensure all relevant paperwork is signed and returned.
• Provide excellent customer service.
• Perform regular cleaning tasks to maintain a clean, tidy, and sanitary warehouse environment.
• sweeping floors.
• dusting surfaces.
• removing debris

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Take reasonable care for the health and safety of themselves of other persons.
• Co-operate with the employer to enable prescribed duties or requirements to be complied with.
• Carry out any lawful order given and obey the health and safety rules and procedures.
• Report any unsafe or unhealthy situation to the employer.
• Report any incident to the employer.
• Comply with health and safety processes.
• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
• Always maintain high standards of housekeeping.
• Ensure PPE is always worn in the warehouse.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.

EXPERIENCE

• 2 years’ experience in a similar position.
• 3 years’ experience in an operations / warehousing environment.