Job Openings at Meltwater

Description

• Talent Acquisition at Meltwater operates across 25+ countries and multiple time zones. Behind every successful hire is a network of processes, systems, and administration that must be accurate, efficient, and compliant. As our TA Operations Analyst, you'll play a key role in making that happen.
• Working as part of our global Talent Acquisition team, you'll play a key role in supporting the operational processes that keep our hiring function running smoothly. From pre-boarding and hiring administration to recruitment systems and compliance, you'll help create an efficient, scalable, and seamless experience for candidates, recruiters, and hiring managers.
• Reporting to the Director of Talent Acquisition EMEA, you'll work closely with Talent Acquisition, People Operations, HR, and hiring managers across EMEA, APAC, and the Americas. This role is ideal for someone who enjoys creating structure, has exceptional attention to detail, and takes pride in delivering a high-quality experience for candidates and internal stakeholders. You'll also have the opportunity to contribute to continuous improvements in our processes, systems, and ways of working as our global Talent Acquisition function continues to grow.

What you’ll do;

• Ensure every new hire has a seamless start by coordinating pre-boarding communications and delivering timely first-day information across our global offices.
• Review job descriptions and requisitions for quality, consistency, and compliance, ensuring postings meet internal standards and regional legal requirements before going live.
• Support TA system administration activities, including user access, permissions, workflow configuration, and regular data audits, to ensure our recruiting technology operates effectively.
• Maintain the accuracy and integrity of our Applicant Tracking System, ensuring candidate, requisition, and hiring data is complete, compliant, and audit-ready.
• Support background screening activities globally, proactively partnering with candidates, recruiters, hiring managers, and People Operations to keep hiring on track.
• Process administrative hiring requests that do not require full-cycle recruitment, including global mobility moves, contractor-to-permanent conversions, and other internal staffing activities.
• Coordinate the onboarding administration for new contractors globally, managing documentation, approvals, compliance checks, and reporting before each engagement begins.
• Partner closely with Talent Acquisition, People Operations, HR, and hiring managers to provide operational support and help deliver a best-in-class hiring experience.
• Help continuously improve our recruitment operations by identifying process enhancements, documenting best practices, and contributing to global TA initiatives and projects.

Who this is for:

• Someone who finds genuine satisfaction in well-run processes and clean data. You’ve owned something administrative or operational end-to-end: in HR, recruiting, or a similar environment. You don’t need to be chased. If you own something, it gets done.
• You’re systems-comfortable. You pick up new tools quickly, and you use AI tools as a normal part of how you work. You can describe specifically how you’ve used them to make repetitive tasks faster or more reliable.

Essential

• 1-2 years in an administrative, operations, or coordination role (HR or similar)
• Bachelor's degree or Equivalent 
• Exceptional attention to detail: you notice when something is wrong, and you fix it
• Strong written English, to a professional standard
• Self-directed working style: you manage competing priorities without things falling through the cracks

Desirable

• ATS experience (Jobvite, Greenhouse, Lever, Workday Recruiting, or similar)
• Familiarity with HireRight or equivalent background check platforms
• Experience with Deel or other contractor/EOR tools
• Exposure to a global or multi-market environment

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What We’re Looking For:

• Are you excited to take your payroll expertise to the next level? We’re looking for a detail-oriented, collaborative, and proactive Payroll Specialist to join our Global Payroll Operations team and help ensure a seamless payroll experience for our employees. In this role, you’ll take ownership of our payroll processing for multiple countries within the EMEA region, while supporting global initiatives, ensuring that every payslip is accurate, on time, and fully compliant.
• As a Payroll Specialist at Meltwater, you’ll be a trusted partner to our HR, Finance, and external vendor teams, managing data, solving problems, and driving improvements across payroll operations. Your work will directly impact employee confidence and operational excellence.
• At Meltwater, you'll find an environment that values growth, mentorship, and inclusive leadership. Work alongside experienced professionals and respected leaders, continuously learning and evolving in a dynamic global environment. Join our team and be part of a supportive community that values your contributions and helps you succeed.

What You'll Do:

• Ensure our employees are paid accurately and on time, while staying fully compliant with local regulations and internal policies.
• Manage the full payroll cycle for the multiple EMEA countries, including calculating wages, bonuses, statutory deductions, and final payments.
• Process all payroll transactions across the employee lifecycle from onboarding to offboarding including changes, absences, and adjustments.
• Review and audit timesheets and payroll data, proactively resolving any discrepancies.
• Generate and share regular reports for HR, Finance, and external stakeholders, ensuring data accuracy at every step.
• Maintain up-to-date employee payroll records, including compensation, benefits, and statutory information.
• Support internal and external audits, and contribute to payroll projects such as M&A integrations and system upgrades.
• Collaborate with our Finance team on reconciliations and payroll-related accounting queries.
• Be the go-to contact for employee payroll questions, providing timely, clear, and professional support.
• Uphold the highest standards of confidentiality and compliance across all payroll activities.
• Continuously seek out ways to improve processes, enhance accuracy, and ensure operational efficiency.
• Take on additional tasks and support the People team as needed, we’re a team-first environment.

What You'll Bring:

• At least 5 years of hands-on payroll experience, with strong expertise in UK payroll and processed payroll in multiple countries across the EMEA region.
• A solid understanding of payroll best practices, tax regulations, and statutory requirements.
• Experience working with payroll and HRIS platforms, especially Workday. Neeyamo is a strong advantage.
• Strong Excel skills (pivot tables, formulas, data manipulation) and comfortable working with large data sets in Microsoft Office.
• Strong analytical and organisational skills 
• Able to work independently, prioritise effectively, and thrive under tight deadlines.
• A collaborative mindset, excellent communication, approachable, and a strong team player.
• Energy, positivity, and professionalism, allowing you to take ownership and bring a proactive spirit to your work.
• A natural problem-solver who stays calm under pressure and always looks for smarter ways of working.
• Someone who values trust and integrity so you can handle sensitive data with care and discretion.
• A thoughtful team player and active listener who can build strong working relationships across teams and time zones.