Job Openings at Plennegy Group

RESPONSIBILITIES:

Providing a telephone service to clients and staff by…

• Answering in-coming telephone calls, responding, and redirecting as required
• Taking / delivering telephone messages timeously
• Greeting clients, handling queries, providing information, and resolving issues, as is appropriate
• Liaising with Telkom / Alcatel regarding specific requirements and maintenance needs
• Sourcing telephone numbers and making outgoing calls as requested

Maintaining the reception area and receiving visitors by …

• Monitoring / reporting on the cleaning and presentation of the reception area
• Greeting customers, receiving parcels, etc and distributing
• Supervising correspondence collections by clients
• Providing information, directing clients, and responding to queries

Delivering client support services by…

• Conducting customer services level survey by making telephonic contact, questioning, and recording responses
• Preparing freight quotations by requesting and processing freightware data (A/c no., area (senders & receivers), service levels, quotations, dimensions, weights, and insurance requirement) and faxing printed quotation(s) to clients
• Investigating / resolving freight queries / problems through waybill and discrepancy report reviewing, verification, determining status and communication with clients
• Reconciling customer statements against master lists and processing distribution thereof
• Liaising with clients as and when required

Administering operational procedures by…

• Maintaining / supplying driver stationery
• Administering discrepancy manifest in terms of collating all discrepancy reports to master records (excel); contacting and advising clients; communicating with branches viz misrouting; checking scanning details; updating master record information; recording bay schedules in master report; reviewing endorsed waybills viz claims and administering claims procedure
• Monitoring third party agent POD’s by printing outstanding POD report (by days) and verifying status; marking-off on dispatch trip sheets; resolving queries and faxing waybills
• Preparing waybills awaiting POD’s / waybills awaiting delivery reports, investigating / reporting on problem

Assisting with and monitoring delivery and collection procedures by…

• Responding to delivery / collection clears and resolving queries / problems as indicated
• Liaising with clients regarding delivery and collection information / data and instructions
• Establishing / verifying client and collection data
• Processing collection orders and generate collection registers
• Generating collection quotes and faxes to clients on request
• Confirming collections placed from other branches

Providing adhoc administrative assistance by…

• Recording / generating collection quotes, registers, and fax to clients on request
• Confirming collections placed from other branches
• Assisting with cheque collections through telephonic client enquiries

Processing freightware systems data (modified waybills) by …

• Capturing waybill details (account number(s), service levels, dimensions, and weights, etc.) and allocating waybill depot destination
• Verifying entered data and recording line-haul manifest
• Correcting scan manifesting (if necessary) by cross checking retained manifest to waybills awaiting reports

Processing proof of delivery documentation…

• Capturing POD’s in Freightware system, noting discrepancies to Branch Sales Manager
• Submitting endorsed POD’s to Branch Sales Manager
• Remitting POD’s to Durban office daily / monthly

Processing “cash on delivery” banking by…

• Receiving COD cash and preparing bank deposit documentation
• Receiving COD cheques and preparing bank deposit documentation
• Reporting bank deposits daily to Head Office
• Reporting daily current and dated outstanding COD’s to Durban Office

Providing administrative assistance by …

• Monitoring stationery stock (weekly) advising admin
• Supervisor each Friday of replenishment requirements and placing orders with Head Office
• Compiling monthly stationery reconciliation and submitting to Head Office
• Controlling ‘received’ Nedfleet petrol card slips (daily update), preparing monthly reconciliation of petrol slips, and submitting to Head Office
• Updating diesel sheets on a daily basis and submitting monthly to admin Supervisor, further advice weekly km’s for McCarthy diesel’s fleet
• Undertaking all general filing and assisting with the copying of creditors’ invoices and orders

REQUIREMENTS:

Qualifications and Experience

• Minimum education: Grade 12 (Matric).
• Work experience: 1-2 years in reception or general clerical roles.
• Technical skills:- Proficient in MS Word, Excel, Outlook, or similar email systems.
• Familiarity with Freightware management systems or similar tools.

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RESPONSIBILITIES:

• Assists and supervises the loading of the delivery vehicle.
• Checks that all goods loaded are in line with the Delivery Notes and sign for acceptance of load.
• Checks goods when off loading with the customer against the Delivery Note, and ensures that the customer signs the copy of the Delivery Note as Proof of Delivery. (POD’s). Any goods found short must be listed and signed for by the customer.
• Collects payment from the customer in the event of COD orders.
• Ensures that all goods delivered are in a clean and saleable condition with regard to packaging, general appearance and neatness.
• Hands in all P.O.D’s / COD monies to the Depot / Stores / Despatch Supervisor on his return to the Warehouse. 
• Collects returns as listed on a Goods Return Voucher (GRV’s) as and when required to do so.
• Hands in all goods and GRV’s to the Depot/Stores/Dispatch Supervisor on his return to the Warehouse.

REQUIREMENTS:

• Grade 12 National Senior Certificate (Essential)
• Drivers License Code 8 (essential) Code 10 (preferential)
• Valid PDP License (preferential)
• Must be willing to work overtime