Job Openings at Sanofi

KEY ACCOUNTABILITIES

• Provide direct project support and general administrative support to the People and Culture function
• Support and Assisting the People Director with Meeting and Diary Management
• e-Buy – ensuring that orders are captured and POs raised and processed via e-Buy and that the subsequent orders are followed up and received
• eContract - capture and manage supplier contracts and amendments on eContract, ensuring that they are fully approved by all relevant stakeholders
• Easy Invoicing - Process invoices on Invoicing Workflow and keep record and reconciliation of the invoices
• My Travel/Concur - Book flights, accommodation and vehicle rentals on My Travel. Processes expenses on Concur
• Assisting with population of spreadsheets for ad-hoc and project specific initiatives
• Assisting with presentation slides design and compilation as needed
• Data gathering and paperwork coordination for project initiatives
• Assistance with coordination of paperwork and administration for International Mobility Cases
• Minute taking for P&C Team meetings and as directed by People Director
• Partake in the Employment Equity committee as Secretary – manage logistics for meetings quarterly, send out invites for meetings, minute taking for meetings
• Assistance with P&C Events, ie Year end Functions, Wellness Days
• General assistance with admin and ad hoc tasks
• P&C filing – monthly
• Quarterly updates of organogram on PowerPoint in line with Quality requirements
• Quarterly job description audit
• Adhoc P&C tasks

ABOUT YOU:

JOB-HOLDER ENTRY REQUIREMENTS

• Recent graduate (fully qualified) in Human Resources, business administration or commerce
• Computer skills: MS Office
• 0-1 years’ experience in the Human Resource or Administrative function will be advantageous
• Organizational skills: time management and interpersonal skills
• Excellent verbal and written communication in Business English
• Ability to initiate own communications, correspondence, meetings, etc.
• Ability to work with minimum supervision in a corporate environment
• Computer Literacy – Word, Excel, PowerPoint, Outlook
• Confidentiality, trust, integrity, tenacity, timekeeping, resilience and adaptability
• Attention to detail, focused, proactive, results-orientated and self-driven
• Use initiative within the framework of the position and its level of authority
• Work as part of a team
• Build relationships across departments and functions
• Demonstrate a high level of energy, drive and personal responsibility to achieve individual goals
• Prioritise work according to importance and level of urgency
• Able to work under pressure – commit to and respect deadlines, often at short notice
• Identify errors and take corrective action within area of responsibility

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KEY ACCOUNTABILITIES

• Assisting with population of spreadsheets for ad-hoc and project specific initiatives (including updating report and data links) e.g Stock Cover
• Assisting with presentation slides design and compilation as needed
• Data gathering & extraction (online tools) and paperwork coordination for project initiatives. i.e Developing and maintaining templates/trackers/dashboards that would bring about better analysis of data and visibility to enable the Supply Chain team to make well informed decisions
• Assistance with coordination of paperwork and administration for Supply Chain team
• Running of the daily sales in SAP to align with Sales that interface from DSV, as a secondary back up.
• Purchase orders - ensuring that orders are captured and processed, in accordance with company requirements, and that the subsequent orders are followed up and received.
• Management of the importation of products and goods for the South African affiliate.
• Supply the necessary Exhibit information to QA & CMO to allow for timely testing and release to market.
• Analysis and monitoring of sales forecast (ensure consistency and accuracy between sales forecast and demand as well as budget), as per allocated portfolio
• Cross functional interfaces with partners (Commercial, production, finance, marketing) etc.
• General assistance with admin and ad hoc tasks
• On allocation of portfolio for management (where relevant): Ensuring accurate forecasting and availability of stock within the agreed parameters at all times Monitoring performance of SC / Logistics team with regard to operational deliverables.
• Monitoring and maintaining inventory between agreed minimum and maximum levels, reducing the level of stock write offs due to redundancy.

ABOUT YOU:

JOB-HOLDER ENTRY REQUIREMENTS

• Relevant Degree (Post Graduate preferable)
• 0-1 years’ experience in Demand and Inventory Management in the Pharmaceutical / FMCG Sector (Preferable)
• Must be able to operate transversely and have good communication skills
• Proficient in Excel, Word and Microsoft Office