Job Openings at Tsebo Solution

Duties & Responsibilities

• Provide administrative support to the procurement team and business units.
• Assist with supplier onboarding, vetting, and compliance documentation.
• Maintain accurate vendor and item records on ERP systems (D365 experience advantageous).
• Support catalogue and supplier management activities.
• Prepare and analyse data for reporting and decision-making.
• Manage user access and system setups on procurement platforms.
• Follow up on outstanding BBBEE certificates and ensure compliance.
• Assist with item creation and updates on ERP systems.
• Liaise with suppliers to resolve queries and maintain strong relationships.
• Ensure adherence to Tsebo’s procurement policies, controls, and SHEQ requirements.
• Support rebate and contract management processes.
• Be onsite during stock deliveries to verify that orders are correct, meet quality standards, and resolve any discrepancies immediately.
• Assist with stock checks and ensure accurate documentation of received goods.
• Coordinate with operations to confirm stock levels and report shortages or variances promptly.

Skills and Competencies

• Computer literacy (MS Office – Excel, Word, SharePoint).
• Familiarity with ERP systems (D365 experience advantageous).
• Strong organisational and documentation skills.
• Attention to detail and good numeracy skills.
• Good communication and interpersonal skills.
• Ability to verify stock deliveries and ensure compliance with order specifications.
• Understanding of inventory control and stock management principles.
• Problem-solving skills for resolving delivery discrepancies.
• Ability to work under pressure and meet tight operational deadlines.
• Valid driver’s licence (essential for onsite duties).
• 1–2 years’ experience in procurement administration or a similar role (Catering industry experience is a plus).

Qualifications

• Matric
• Tertiary qualification in Procurement or Supply Chain (advantageous).

Closing Date

2026/01/15

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Duties & Responsibilities

• Receive and verify all invoices on Retail and consolidate monthly purchase reports for approximately 90 units.
• Capture and process supplier invoices accurately and ensure compliance with company policies.
• Prepare and submit quotations to customers and process purchase orders.
• Generate and submit client invoices, update statements, and follow up on outstanding payments.
• Maintain accurate records of all financial transactions and ensure proper filing for audit purposes.
• Reconcile supplier statements and resolve discrepancies promptly.
• Assist with month-end closing activities, including accruals and reporting.
• Monitor and track purchase orders and deliveries to ensure timely processing.
• Liaise with internal teams and suppliers to resolve invoice or payment queries.
• Prepare and distribute financial reports to management as required.
• Support budgeting and forecasting processes by providing relevant data.
• Ensure compliance with financial controls and company procedures.
• Provide administrative support to the finance team, including data entry and document management.
• Assist with system updates and troubleshooting for finance-related platforms (Excel, Source & Retail, Pragma, Coupa).
• Respond to client and supplier queries professionally and within agreed timelines.

Skills and Competencies

• Strong Excel skills and familiarity with Source & Retail, Pragma, and Coupa.
• Understanding of financial processes and reporting.
• Excellent attention to detail and organisational skills.
• Ability to plan, prioritise, and meet deadlines under pressure.
• Effective communication and problem-solving abilities.
• Integrity, accountability, and adaptability in a fast-paced environment.
• 1–2 years’ experience in finance administration or a similar role.

Qualifications

• Matric
• Financial or administrative qualification (advantageous)
• Proven experience in finance administration.

Closing Date

2026/01/15

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Duties & Responsibilities

Compliance and Regulatory Adherence:

• Ensure compliance with the OHS Act and all statutory requirements.
• Review and maintain policies and procedures to meet legal obligations.
• Discuss and approve corrective measures for health and safety concerns.

HACCP and Food Safety Management:

Implement and maintain SHEQ systems in accordance with applicable legislation and international standards, including:

• ISO 22000:2018 – Food Safety Management System
• ISO 45001:2018 – Occupational Health and Safety Management System
• ISO 14001:2015 – Environmental Management System
• ISO 9001:2015 – Quality Management System
• HACCP – Hazard Analysis and Critical Control Points
• Ensure food safety standards are consistently met through the effective application of HACCP principles.
• Execute the process of collecting food samples in line with Quality Assurance (QA) documentation requirements.
• Monitor and enforce the company’s standards on cleanliness and hygiene across all food handling and preparation areas.
• Support internal and external audits to ensure ongoing compliance with ISO and HACCP requirements.
• Drive continuous improvement initiatives within the SHEQ framework to enhance food safety and operational excellence

Inspections and Investigations:

• Coordinate and control investigation and inspection procedures.
• Conduct unannounced inspections, audits, and investigations to identify areas for improvement.
• Ensure adherence to company cleanliness and hygiene standards.

Health and Safety Promotion:

• Execute procedures to promote and maintain health and safety awareness.
• Maintain continuous awareness of safety-affecting situations.

Administrative and Reporting:

• Attend to administrative information processing and reporting requirements.
• Maintain an orderly filing system for relevant records and reports (QPro).
• Ensure administrative procedures and deadlines are met.
• System Improvement:
• Ensure continuous improvement of the SHE system.

Emergency Response and Incident Management:

• Develop and implement emergency response plans, including procedures for handling employee injuries (e.g., burns, falls).
• Coordinate first aid and medical response in emergency situations.
• Conduct thorough incident investigations and implement corrective actions to prevent recurrence.
• Ensure proper reporting of incidents according to legal requirements.

Skills and Competencies

• Excellent interpersonal skills
• Excellent telephonic etiquette and communication skills
• Strong organisational skills
• Ability to communicate with all levels of Management
• Must be competent and professional
• Ability to plan, organise and control own work effort.
• Ability to manage more than one situation at a time
• Attention to detail
• Result driven

Qualifications

• Grade 12 (Matric) or equivalent.
• Tertiary Qualification.
• SAMTRAC and/or a recognized Health & Safety Qualification.
• Minimum 3 years of job-related experience in a Health and Safety role.
• Proven experience in managing a SHE (Safety, Health, and Environment) system.
• Comprehensive knowledge of the Occupational Health and Safety (OSH) Act, policies, and procedures.

Closing Date

2026/01/15

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Duties & Responsibilities

• Refill and maintain vending machines according to schedule.
• Monitor stock levels and ensure timely replenishment of milk, coffee, sugar, and related supplies.
• Serve tea, coffee, and water upon request in a professional and courteous manner.
• Clean coffee machines daily and perform a thorough deep clean weekly.
• Ensure all machines and beverage areas are clean, functional, and compliant with health and safety standards.
• Perform basic troubleshooting and report technical faults for repair.
• Maintain accurate records of stock replenishment and machine performance.

Skills and Competencies

• Ability to operate and maintain vending and coffee machines.
• Knowledge of hygiene and safety standards.
• Stock management and replenishment skills.
• Attention to detail and commitment to quality.
• Customer service orientation.
• Reliability and punctuality.
• Adaptability to changing priorities.
• Ability to work independently and as part of a team.

Qualifications

• Matric
• 1-2 years experience as a vending assistant

Closing Date

2026/01/15