Job Openings at V&A Waterfront

Description

• Role Overview
• Time Out Market brings the best of the city together under one iconic roof — where great food, drinks, and culture meet. We’re looking for an experienced financial operations professional to lead the finance function at Time Out Market Cape Town, ensuring smooth day-to-day processing, accurate reporting, and financial integrity across all areas of the Market. This role is ideal for someone with strong financial systems experience, excellent attention to detail, and the ability to manage multiple reporting streams within a dynamic hospitality environment. An accounting qualification is an advantage — but a proven financial background and processing expertise are essential.

What We Value

• Is commercially astute and operationally hands-on.
• Thrives in a fast-paced, high-energy environment.
• Has a high sense of ownership and accountability.
• Builds strong relationships across teams and departments.
• Brings both structure and initiative to the financial process.
• Culture Fit
• We believe diversity drives creativity and growth.
• At Time Out Market, everyone has the freedom to bring their authentic self to work. We value open communication, collaboration, and learning from one another — because we’re all in the business of creating happiness.

About Time Out Market

• Time Out Market is part of Time Out Group plc, the global media and hospitality brand that celebrates the best of the city — from food and drink to art and culture. Our markets curate the city’s most loved chefs, mixologists, and cultural experiences under one roof — a concept that began in Lisbon in 2014 and has since expanded to New York, Miami, Chicago, Montreal, and now Cape Town’s V&A Waterfront.

Requirements

Key Responsibilities

• Financial Operations & Processing
• Oversee all daily, weekly, and monthly financial processing and reconciliations.
• Manage the full month-end close process in Xero, ensuring accuracy across cost centres.
• Maintain and reconcile supplier accounts, bank accounts, and balance sheets.
• Prepare and review weekly payment schedules and assist with bi-monthly subtenant settlements.
• Support treasury management and cash flow tracking, ensuring accurate forecasting and liquidity control.
• Implement and maintain robust internal financial controls and audit trails.

Reporting & Analysis

• Prepare weekly and monthly management reports, KPIs, and performance insights for both TOM Group and V&A Waterfront Holdings.
• Assess Market performance against budget, forecast, and long-term goals.
• Assist with the preparation of annual budgets and reforecasts in collaboration with key departments.
• Provide regular analysis of revenue streams, costs, and profitability — proactively identifying opportunities for improvemen
• Compliance & Audit
• Liaise with external auditors, tax consultants, and advisors as needed.
• Oversee VAT submissions, statutory compliance, and reporting obligations.
• Ensure adherence to TOM Group reporting standards and internal controls.
• Systems & Integration
• Manage the effective use of financial systems including Xero, Lightspeed POS, Marketman, and related reporting tools.
• Partner with operations to drive process efficiency and automation across departments.

People & Collaboration

• Work closely with the General Manager and TOM Group Finance to align on financial objectives and reporting.
• Mentor and manage accounts staff, fostering accuracy, accountability, and professional growth.
• Collaborate with department heads to ensure financial visibility and operational alignment.

Experience & Skills

Essential:

• 4–7 years’ experience in financial operations, management accounting, or hospitality finance.
• Proven hands-on experience with financial processing, reconciliations, and reporting.
• Proficiency in Xero (or similar accounting systems), POS, and inventory management platforms.
• Advanced Excel/Google Sheets and strong numerical accuracy
• Solid understanding of management accounting principles and financial best practices.
• Excellent communication, organisational, and problem-solving skills.
• Strong attention to detail, integrity, and reliability under pressure.

Advantageous (Nice to Have):

• Accounting qualification (CA, ACCA, SAIPA, or equivalent).
• Experience within a hospitality or multi-venue environment.
• Exposure to publicly listed or international group reporting structures.

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Description

• The Company Structure is a Private Company with 2 (two) Shareholders. There is a Board of Directors with various Board Committees. The incumbent is responsible for the managing, planning, implementing, processing, and administering of all matters relating to corporate governance and the company secretarial portfolio, including managing the administration of the relevant processes, coordinating the functions of the Board and its Committees and the liaison between the Board and other stakeholders. They will be required to take initiative and responsibility for preparing and controlling various documents, ensuring accuracy, composing and preparing correspondence, gathering information, arranging travel plans and agenda's, preparing and circulating meeting minutes to the relevant stakeholders and ensuring that deadlines are met. The role will require a high level of interaction with board members and senior managers. Additionally, they will control and organise data and documentation to ensure that the information and documentation is effectively captured, stored, updated and is easily accessible.

Requirements

The following job objectives relevant to this job:

• Corporate Governance
• Ensuring good corporate governance for the V&A
• Assist the Company Secretary in fulfilling all the statutory duties of a Company Secretary as outlined in the Companies Act, 2008, for the Group and its subsidiary\
• Ensure that the Group complies with the Companies Act and King IV (and any other relevant legislation regulations and guidelines) and update the Group’s compliance checklists in this regard
• Prepare all necessary governance and compliance documentation, such as Board Resolutions, MOIs, AGM, Agendas, Notices etc., for the Group and its subsidiaries
• Attend to all corporate governance and company secretarial statutory matters for the Group, including the timely preparation and submission of statutory documents to CIPC, such as annual returns, registration of new companies, directors’ consent forms, etc.
• Prepare and ensure that directors’ financial and directorships interests are updated annually and as may be required
• Update governance documents regularly reviewed by the Board and Board Committees, such Board and Board Committee charters, Code of Ethics, Limits of Authority and Approval Framework, etc.
• Oversee the annual review of the Committee Terms of References
• Assist in providing the directors collectively and individually with guidance as to their duties, responsibilities and powers
• Assist in making the directors aware of any laws relevant to or affecting the Company
• Report to the directors any failure on the part of the Company or a director to comply with the Memorandum of Incorporation or rules of the Company or the Acts
• File annual returns of the Company in the manner and form prescribed in the Acts
• Assist with verification documentation and B-BBEE
• Assist in providing Corporate Governance advice to the Board, Board Committees and Executive
• Assist in identifying possible governance and compliance risks or development opportunities for the business
• Collaborate with internal Audit to mitigate governance and compliance risks
• Assist in drafting Board and Company policies where necessary
• Input on ESG Quarterly Reporting.
• Prepare meeting dates and annual workplan for Board and Committee meetings with communication and co-ordination on respect thereof   
• Ensure proper storage of documentation (including electronically), metrofiling and archiving
• Maintaining statutory records
• Administering the functions of the Board and its Committees
• Liaison between the Board and other stakeholders
• Attend and take minutes at AGM, Board meetings (including subsidiaries’ Board meetings), HRRC, Social
• Ethics Committee, Property Committee Audit and Risk Committee meetings (as required) and ensure timeous distribution thereof
• Coordinate the compilation and timely distribution of the Notices, Agendas and Board and Committee packs, for the Group and its subsidiaries. Both in hard copy and on the relevant App as may be required
• Liaising with relevant parties on timeous signature of Minutes, resolutions and other documentation
• Provide extracts of meeting minutes as required
• Assist the Chairperson of the Board and Chairperson of the Board Committees with all such necessary tasks to ensure the smooth running of Board meetings and effectiveness of the Board, such as Annual Board / Board Committee Plans
• Coordinating the Board evaluation process and other tasks and processes as require
• Ensure that the minutes of all shareholders’ meetings, board meetings and the meetings of any Committee of the Board are properly recorded in accordance with the Act.
• Ensure that a copy of the Company’s annual financial statements is sent, in accordance with the Act, to every person who is entitled to it
• Making travel arrangements as required
• Respond to general queries regarding FICA, SARS, B-BBEE Verification.
• Liaise with External Auditors regarding statutory records
• Attending to Director Fees and approval of invoices
• Assist with the induction of new Board Members
• Maintaining up to date structure charts, schedules and contacts for the group
• Identify potential Board Consultants and manage shortlisting and appointment process
• Point of contact / liaison between the board and any external consultants
• XBRL conversions and submission to CIPC
• Arranging courier for company secretarial documents
• Assist with identifying organizational best practices to drive continuous improvement in processes, procedures and develop and implement plans, practices and processes to better achieve organization

Financial Management

• Responsible for managing the Company Secretarial budget (delegative authority)
• Plan, present and manage the Board of Directors budget in collaboration with the for sign-off

Educational requirements relevant to this job:

• Required: CIS Qualification
• Advantageous:   Member of IODSA
• Knowledge requirements  relevant to this job:
• Understanding of the Company Secretarial function
• Legislative matters (including Companies Act, King IV code)
• BBBEE
• Corporate policies and procedures

Ethics

• Industry specific knowledge
• Skills requirements w relevant to this job:
• Tactical Reasoning
• Impact and influence
• Leadership
• Negotiation
• Emotional intelligence
• Conflict resolution
• Networking and collaboration
• Logical reasoning
• Problem solving
• Numerical reasoning
• Understanding of Financial matters
• Verbal and written communication 
• Multitasking
• Networking and collaboration
• Investigation
• Technologically savvy
• Experience in Company Secretarial software
• Microsoft office suite experience

Experience requirements relevant to this job:

• 5+ Years’ Experience (PQE) in the corporate governance and company secretarial environment.
• PA skills and experience would be advantageous

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Job Objectives:

• Manage Development Planning
• Assess the company’s strategic and spatial planning objectives in collaboration with the Urban Planning Director
• Collectively and collaboratively implement development vision for the Waterfront
• Analyze and review planning and related matters regarding proposed, current and past projects
• Establish, prepare and manage planning, heritage and environmental development controls and applications
• Align implementation of development plans with development controls and approval processes
• Direct, coordinate and manage statutory approval processes, and liaise with local and provincial authorities
• Manage and coordinate development objectives between company’s business units

Project Management

• Coordinate, manage and review planning inputs and workflows for development approval processes
• Collectively coordinate and manage internal resources and consultants, including budgets
• Collectively manage planning approval processes with regard to active Development department projects
• Collectively manage and maintain system of planning records, plans, reports, approvals and documents
• Collectively manage communication of planning and related information with internal and external parties, and authorities
• Monitoring Planning and Development
• Monitor on-gong V&A planning requirements and obligations with regard to V&A development rights, e.g., Heritage Conservation Management Plan, Bulk Register
• Monitor and review general development and spatial planning issues impacting on the V&A
• Prepare and submit reports on a) planning applications affecting the V&A and b) development issues, policies and spatial plans
• Monitor and review local and provincial planning legislation, policies, development plans and frameworks and potential impacts on V&A projects 

Technical Resources & Support

• Manage, review and coordinate reports and documentation for planning and related applications
• Brief consultants, planners and technicians for reports and applications
• Assess and report on developments, projects and feasibility studies
• Assist with approval of building plans
• Review plans and maps for planning reports and applications
• Conduct site visits and inspections

Educational Requirements: 

• Postgraduate Urban and Regional Planning Degree (NQF level 9)
• Certificate Course/s in Built Environment field
• Registration with South African Council for Planners (SACPLAN) as a Professional Planner 

Knowledge Requirements:

• Town Planning, Environmental and Heritage Legislation and Procedures
• ‘Package of Plans’ planning approval system 
• City of Cape Town Development Management Scheme (DMS)
• National Building Regulations and Building Standards Act
• Development project requirements & skill sets of built environment professionals
• Local and Provincial Government Development Policies and Frameworks
• Urban development and planning principles and issues, and implementation thereof
• Reading and interpreting plans and drawings related to own and related professions

Skills Requirements:

• Management of multi-disciplinary teams
• Management of project requirements and resource planning
• Allocation and management of project budgets
• Good strategic thinking, planning and implementation abilities
• Advanced Written and Verbal Communication
• Advanced report writing ability
• Critical, Logical & Numerical Reasoning skills
• Detail-oriented and sound administrative skills
• Strong ability to work independently and in teams
• Proficient in MS Office
• Presentation Skills

Experience Requirements: 

• 10+ years’ experience, including strategic development planning.  Must have at least 5 Years experience working with a Municipal Zoning scheme