Job Opportunities at Housing Development Agency (HDA)

Key Performance Areas:

Strategic Management

• Contributing as a Project Manager to the overall effective functioning of the HDA assigned projects in the province.
• Ensuring integration of the different project function within the Provincial Office to ensure optimal delivery of the HDAs mandate.
• Ensure the alignment of projects to the broader HDA strategy and strategic intention.

Project Development

• Develop and maintain a project programme.
• Interpret engineering services report during Land Use Management
• Align programme to HDA strategic direction, policy, and plans.
• Take into account and accommodate sector development and changes in the programme approach and strategy tailored for specific service offering to organs of state.

Programme support and services to clients

• Develop project plans to ensure achievement of agreed services.
• Define project feasibility factors, resourcing requirements and project deliverables and time frames.
• Develop project plans in line with HDA project service offering.
• Develop appropriate terms of reference for appointment of project resources.
• Implement appropriate procurement practices to ensure appointment of required project resources in line with project timeframes.
• Reporting in terms of service to client.
• Accommodate any changes and/or specific related client request as part of programme offering.

Programme Resource Management and alignment

• Procure required project resources by meeting the requirements of HDA SCM policy.
• Monitor performance and provide feedback to identified resources on performance.
• Ensure alignment of external resources to project, regional and internal capacity support on the programme.

Programme Budgeting and Financial Management

• Develop project/programme budgets in line with agreed feasibilities and available funding.
• Monitor project expenditure against budget and project deliverables.
• Address any project budget variance.
• Provide feedback and input to overall HDA budget.

Develop support tools, products, lessons learnt and Best Practice

• Identify project design, planning, implementation, management and monitoring best practices that emerge from HDA projects and programmes interventions.
• Identify and develop possible support tools and product and opportunities.
• Identify and develop opportunities to enhance and improve any existing support tools and products.
• Review best practices developed and amend to accurately reflect lesson learnt.
• Integrate lessons learnt into new project design, planning, implementation, management, and monitoring methodologies.

Project Planning

• Planning engineering projects to be implemented (bulk infrastructure and internal reticulation).
• Conceptualise engineering infrastructure projects.
• Estimate costs and timelines of conceptualised engineering infrastructure projects.
• Provide engineering infrastructure risks along with mitigation approaches.
• Prepare engineering layouts.
• Interpret maps, drawings, geotechnical, drawing and other technical studies reports.

Qualifications & Experience

• Registration with relevant accredited councils within the built environment and/ or project management discipline is required.
• Civil Engineering Degree or equivalent qualification is required.
• Project and programme management qualifications added advantage.
• A minimum of 8 years of experience in the built environment is required.
• Excellent understanding and at least 5 years’ working experience in a PFMA/MFMA and public entities environment
• A minimum of 3 years’ experience must be in a large scale and/ or a low-cost housing construction environment or engineering services or infrastructure development (bulk pipelines, water, sanitation, roads &/ or storm water).
• Demonstrate previous project management capabilities in managing various built environment service providers (PRT and/or consultants and/ or contractors).
• Valid Driver’s license is required.
• Computer literacy in AUTOCAD, MS Project, Civil Engineer and/ or Microsoft is required.
• Willing to travel extensively

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Key Performance Areas:

Programme office support Management

• Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment
• Assisting with the logistics of site office set up and maintenance requirements ate these offices
• Managing office procurement requirements
• Design and implement business continuity procedures to ensure business stability in the event of a crisis
• Attend to health and safety requirements within the office environment.

Document Management

• Facilitate the gathering of relevant information and reports of each programme
• Oversee storage and maintenance of existing documents within the document management system.
• Provide training to users e.g. project teams, Project administrator’s on usage of electronic version of the document management system.
• Monitor and update store information and data.
• Maintain database of service providers, clients and other key stakeholders.

Reporting

• Compile regular Technical Status Report.
• Complete electronic document management system reporting.
• Develop Office Business dashboard/scorecard.
• Develop and Complete Learning s (lessons learnt) Report where / when required.
• Compile Expanded Public Works Report (EPWP) Reports where / when required.
• Compile Portfolio Management Office (PMO) Reports where / when required.
• Complete Programme Project Reports, spreadsheet and presentations.
• Generate/Compile reporting files (soft copy and hard copy when required.

Knowledge Management

• Coordinate and monitor framework for documenting learning’s/lessons learnt. (Quarterly reporting)
• Monitoring and evaluation of information from various departments within the programmes
• Provide quality analysis of information from departments to provide relevant reports, proposals and recommendations to Regional Manager/Head: National Programme Design and Management.

General Programme operational support

• Ensure new staff receive induction and orientation training and all details are loaded on the relevant HR and HDA Systems.
• Creation and implementation of a system that create accessible information to all users within the various programmes.
• Provide operational and administrative support to the regional offices when required.
• Maintaining a diary and meeting schedules management for the Regional Manager / Head: National Programme Design and Management.
• Liaison and facilitation of relationships with stakeholders including service providers and government officials with Regional Manager / Head: National Programme Design and Management.
• Sourcing and booking venues and meetings rooms when required.
• Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
• Coordinate all the teams travel, accommodation and conference arrangements.
• Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes, report, presentations etc.)
• Participate and coordinate the management the management of budget utilization (availing the accurate budget general accounts).
• Coordination of meetings when required (invitation, agenda, venue, minutes, attendance register etc. 

Qualifications & Experience

• Minimum relevant NQF level 6 qualification.
• Relevant Admin or Business Administration qualification (National Diploma) is required.
• 5-8 years of experience in similar role is required.
• Competent in MS Office package, Outlook, Excel, PowerPoint, Project and Word is required.
• Experience in basic office management will be added as an advantage.

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Key Performance Areas:

Land and Property Identification:

• Implement a set of criteria for appropriate land identification.
• Collect a variety of statistical data and prepare reports and maps on topics such as census information, land use.
• Collate and compile land record information in support of land identification for human settlement developments.
• Identify appropriate land and properties for the HDA.
• Research opportunities related to land.
• Identify suitable land for HDA to acquire.
• Assess land in line with the HDA criteria and strategy.
• Engage with stakeholders around pre-identified land.
• Research viability of the land
• Assess the land in line with the HDA criteria and strategy.

Land Suitability Assessment:

• Assess land potential in terms of the approved pre-acquisition feasibility model in relation to:
• Geotechnical assessments
• Land use assessments.
• Environmental impact assessments
• Financial feasibility assessments including valuations.
• Integrated development and social infrastructure assessments
• Development potential and assessments
• Infrastructure capability and capacity assessment
• Any other relevant assessments
• Draft layout plans to support land release requests from government departments.
• Develops planning studies and reports in support of HDA land acquisition programme.
• Conducts field evaluations and assessment.

Development Planning:

• Provide support and information for submission of development applications.
• Manage the land use management processes for the HDA.
• Evaluates or assists in the evaluation of rezoning, statutory applications, site plans, and other town planning related plans and policies. 

Qualifications and Experience:

• A relevant diploma or degree in Town Planning is required.
• 3 years’ experience in the built environment is required.
• Knowledge of GIS and AutoCAD or related spatial information systems will be an added advantage.
• Sound knowledge and understanding of deeds information.
• Knowledge of human settlements development will be an added advantage