Job Opportunities at RCL Foods

Job Description    
Minimum Requirements    
Qualifications

• Grade 12
• NQF level 5/6, Diploma or Degree in Operations Management
• Qualified, trade tested Artisan

Experience

• 10+ years manufacturing management experience, preferably with FMCG and perishable food background

Competencies

Operational Decision Making

• Planning & Organising
• Information Monitoring
• Inspiring Leadership
• Building a Successful Team
• Managing Conflict
• Quality and Results Driven

Skills/Knowledge

• Practical knowledge of ERP system, JDE advantageous
• Full understanding of OHS systems
• Good computer literacy, especially Excel

Duties & Responsibilities    

Maintenance

• Make recommendations on new machinery and equipment for capital expenditure.
• Establish minimum critical spare stock levels to ensure it is maintained and well managed within departments. Spare parts for different machineries to be utilized within budget.
• Manage Sunshine engineering team and maintenance projects and ensure on time delivery of projects.
• Ensure preventative and scheduled maintenance schedules are in place and actioned.
• Monthly review of job cards.
• Ensure plant uptime targets are set and met.
• Measure and report on machine utilisation and costs.
• Establish a capex replacement/plant upgrade policy metrics.
• Prepare annual budget prior to start of new financial year.
• Ensure daily floor walks are conducted and preventative maintenance is identified and incorporated into the planned maintenance schedule.
• Work with HOD Production to identify improvements to be made on machinery to improve production efficiencies

Utilities Monitoring

• Monitor the consumption patterns, activities and or costs 
• Continuously come up with initiatives to address all the inefficiencies within the utility spectrum.
• Labour
• Ensure appropriate staff level and training programmes to meet business requirements.
• Ensure that labour cost is effectively and efficiently managed, aligned to budget.
• Review planned labour hours against actual labour hours.
• Review outsourced labour hours monthly.
• Make recommendations to achieve savings in labour costs.
• Ensure that staff are certified and approved on TracTech monthly.
• Ensure monthly payroll is approved.

Quality, Health and Food Safety

• Ensure and maintain audit compliance with Occupational Health and Safety and Safety Audit.
• Ensure that the plant is audit ready every day.
• Ensure all machinery equipment IOD ‘s are investigated within 48 hours of the incident and corrective actions taken and implemented within timelines appropriate to the severity.
• Work with H&S managers to ensure OSH requirements are implemented timeously.

Legal Compliance

• Ensure that all legislative and industry standards are achieved, and timeous action is taken where required to ensure that there are no areas of non-compliance within maintenance. 
• Ensure all electrical equipment and installations are maintained or installed in accordance with statutory requirements and business needs.
• Implement maintenance occupational health and safety compliance with all relevant legal requirements.
• Ensure all building and equipment utilization is in accordance with risk, security, safety, health, HACCP and ISO22000, 45000 and 18000 standards.
• Monitor and verify contractor compliance with the OSHACT and authorize access for complying contractors to site.
• Ensure that all the statutories are maintained as per the relevant OHSA regulation. Pressure vessels, lifting equipment, machine guarding and that a safe working environment is maintained at all the time.
• Find opportunities to implement better working practices regarding ISO, environmental, health and safety.

Leadership

• Conduct weekly meetings with teams. 
• Promote harmonious relationships with staff.
• Identify training and development needs. 
• Provide on the job training. 
• Conduct succession planning programme.
• Ensure the maintenance staff reflects the company image.
• Ensure team is motivated.
• Performance manage subordinates.
• Ensure effective and efficient communication with line managers.
• Ensure effective commination with team members.  
• Ensure effective communication with suppliers. 
• Effectively cooperate with all departments in particular HOD Production.
• Correspond with other departments to correct errors. 
• Drive the culture and vision of the Company.
• Reward and recognise star performers.

Reporting/Budgets

• Ensure effective and accurate reporting on JDE/ERP
• Review and report on monthly expenses relative to budget.
• Review and contribute to monthly GM reports.
• Compile monthly reports.
• Complete budgets and forecasts for GM approval.  Track same monthly expenditure.
• Work with HOD Commercial to identify improvements so that maintenance reporting can be derived from JDE

Special Projects

• Partake in departmental ad hoc special assignments or tasks.
• Obtain relevant desired results for any ad hoc projects having prioritised it with other regular activities.
• Initiate personal growth and development.
• Ensure that you actively participate to successfully comply with the plan of action identified in your performance appraisal and any training initiatives you attend.
• Compliance with all company policies and procedures
• Act in the best interests of the company and the department.
• Be available to assist with additional tasks or work overflow.

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• RCL Foods is recruiting for a driven, highly energized and numerically focused Cashbook Clerk within the baking business unit.
• The suitable candidate will be responsible to provide accounting support and insight for the relevant customer principal/depot. To keep track of the business units financial transactions. Using standardized guidelines, the transactions are recorded, summarized, and presented in a financial report or financial statement.
• This role will be based in Empangeni and reporting to the Depot Manager.
• This role is a Permanent role.

Minimum Requirements    

• Education:
• NQF level 4/5, Matric 

Experience:

• 1yrs experience in a credit control and cash handling 
• environment
• General
• Proficient in MSExcel
• Previous experience of JDE or an ERP system 
• advantageous.

Duties & Responsibilities    

• Daily Receipts Processing
• Receive and Process Credit Notes, Discounts ensure that these documents have been authorised 
• Count all cash from drivers under the view of the camera system and capture on Driver cash up 
• spreadsheet
• Follow up on any shortages and gather reasons for driver shortages these are to be reported within 24 
• hrs (Contact Driver / Driver Supervisor to Identify Reasons for Short Payment)
• Receipt cash up into the drivers JDE customer account
• Process authorised petty cash payments 
• Issue petty cash for authorised casual wage expenditure 

General Processing

• Maintain filing system 
• Ordering and issuing of company pre-printed stationary 
• Cash Handling
• Accurate counting of cash and reconciling of daily banking
• Daily reconciliation of cash vault machine

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The primary objective of this position is to:

• manage the creation and delivery of both the short term and longer-term business supply plans, up to a 24-month horizon, in order to optimise customer service, maximize profit in terms of product mix, minimise cost (processing, distribution and working capital) and facilitate the overall supply chain delivery of innovation.
• manage the ordering process of packaging and ingredients, as well as the physical management of the packaging and ingredients stores, and associated stock levels (including stock accuracy and obsolescence). Responsibility includes determining when Finished Goods or raw materials need to be procured either locally or imported to supplement inhouse production. This may also mean working with the commodities procurement team in order to secure key materials,
• manage the loading and despatch of Finished Goods to meet customer delivery requirements (time slots, delivery equipment and snake loading) and ensure all commercial requirements are reconciled with the finance team.

Minimum Requirements    
Qualification

• Relevant 3 year degree or Supply Chain Diploma 

Skills and Experience

• 7 years of experience in the supply chain, with a minimum of 3 years in a management position
• Strong knowledge of supply chain principles, demand planning, and production processes
• Proficiency in SAP or other ERP systems
• Excellent analytical, problem-solving, and decision-making skills
• Strong interpersonal and communication skills

Duties & Responsibilities    

• Strategic Planning
• Develop a forward supply plan for 12-24 months based on demand forecasts.
• Identify capacity constraints and provide input for capital expenditure discussions.
• Contribute to the 5-year strategic planning process when needed.
• Functional Strategy into Action Operationalisation
• Collaborate with Senior Managers to create a supply chain strategy for 1-2 years.
• Manage relationships with cross-functional teams to ensure integrated supply chain delivery.
• Contribute to and implement the annual “Strategy into Action” plan through team targets.
• Supply Planning of Finished Goods and Key Input Materials
• Balance the national supply plan against the demand plan for the next 18-24 months.
• Ensure customer demand is met while maximizing profitability and minimizing costs.
• Manage Rough Cut Capacity Plans (RCCP) to meet customer service, stock, and cost targets.
• Provide forward space and stock movement plans to the Supply Chain Executive.
• Short Term Supply Planning (Production Planning and MRP Call-off)
• Develop detailed production plans considering various constraints.
• Ensure materials requirements plans support production without impacting it.
• Prioritize products to maintain stock covers and align with profit goals.
• Stock Management (Finished Goods, Raw Materials, Packaging, and Ingredients)
• Manage national stock covers to meet customer service, profitability, and cost targets.
• Use stock modeling tools to drive improvements in working capital and customer service.
• Proactively manage stock covers, considering capacity constraints and product changes.
•  Material Requirements Planning (Packaging & Ingredients)
• Ensure the national material requirements plan meets forward packaging and ingredients needs.
• Work with procurement to reduce stock holding and complexity.
• Oversee packaging and ingredients stores to maintain appropriate stock levels and protect stock.
• Distribution Management
• Manage the dispatch environment to meet customer service targets efficiently.
• Ensure customer delivery requirements are met, including loading specifications.
• Manage and maintain the fleet and transport team where applicable.
•  Sales and Operations Planning
• Contribute to demand planning and continuous improvement within the S&OP process.
• Collaborate with Supply Chain and Commercial teams to balance supply and demand, identify supply gaps, and suggest solutions or product substitutions.
• Lead national Supply Planning input into the S&OP process.
• Ensure warehousing and transport plans meet demand plans.
• Drive continuous improvement using agreed KPIs.
• Innovation/Discontinuation
• Manage innovation planning, production planning, and the introduction or discontinuation of products.
• Control costs associated with discontinuation and keep business forums updated.
• Supply Chain Reporting
• Measure and report national KPIs monthly.
• Use KPIs to drive action plans and improve customer service across regional planning teams and other functions.
• Project Management / Participation
• Participate in projects aimed at improving supply chain processes, reducing costs, and enhancing technology.
• Administration
• Oversee record-keeping, compile spreadsheets, and process inter-company charge outs.Staff Management
• Monitor and provide feedback on staff performance.
• Ensure service levels are met and protocols followed.
• Support staff development and manage succession plans.
• Promote staff training and development opportunities.
   

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Job Description    
Minimum Requirements    
Education:

• Matric with exemption. Min 60% Maths.

Skills required:

• Good written and oral communication skills
• sound computer skills especially Microsoft Office and JDE,
• Thorough understanding of sales administration process

Experience:

• Minimum 2 years administration experience in a sales environment. An
• understanding of manufacturing and exposure tlogistics desirable.

Duties & Responsibilities    

Admin relating tgeneral management and disciplinary issues relating tdrivers/VA’s (supplying information tRoute Controllers for action tbe taken):

• Monitoring and overseeing absenteeism and advising (with input from HR) corrective disciplinary action tbe taken; Consult daily register for Drivers/VA’s.
• Ensure accuracy of data on Trac Tech
• Monitor working hours of Sales employees, tensure reasonable working hours and where unreasonable, inform the route controller and Sales Manager.
• Present monthly hours tRoute Controllers and Sales Manager.
• Supply information necessary for disciplinary hearings relating tabsenteeism, cash shortages, etc.
• Monitor that disciplinary action is taking place timeously and escalate tSales Manager when it isn’t
• Cash Shortages: On a daily basis, monitoring and dealing with cash shortages by drivers. With the exception of Robbery shortages, ensure shortages are cleared and follow up with route controllers tensure corrective action taken within one week of the shortage arising, including for: BOT, short payment, etc. Input from HR tdetermine what corrective action should be taken.
• Weekly Reporting: Absenteeism and discipline related tthis.
• Weekly Reporting: Cash shortages per week and corrective actions taken by route controllers.

Crates and Crates Management:

• Monitor base-line of crates per route and report on variances tSales Manager.
• Monitoring crates movement per route and within Sunshine sales area – will require liaison with Dispatch (daily, weekly, monthly)
• Monitoring and reporting on the crates pool
• Identify key routes that have issues and communicate this troute controllers tensure corrective action plans are put in place
• Identify key customers that are problematic for crates. Monitor corrective action plans for such customers put in place by Route Controllers and give regular feedback regarding crates returned/loss
• Liaise with Sunshine Crate Controllers within customers stores (e.g. Phoenix) and feedback
• concerns tSales Manager
• Escalate crate loss problems tSales Manager and jointly institute action plans tstop and prevent
• crate losses
• Reporting: Daily via WhatsApp Crates group indicating where losses have occurred, weekly (Sales
• Meeting), monthly sales meeting. Report outputs: sheet showing crate losses for the day, for the
• week and the position for the month. May alsbe done in graphical format.

JDE:

• Use JDE where applicable

Driver Debriefs and input intRoutes Analysis:

• Conduct regular de-briefs with drivers. Aspects tbe discussed are listed in the next point
• Data analysis of routes. By working with the Sales Admin Clerk, record and monitor per route:
• Number of customers for that route
• Customers lost on that route during the last month and why
• Customers gained on that route during the last month and why
• Tracking and monitoring of COD customers with the drivers
• Suggestions from drivers on how sales for that route can be increased

From the above:

• Make recommendations tSales Manager on actions that need tbe taken on the routes or with customers
• Follow up on corrective measures tbe taken through Driver de-briefs and record outcomes
• Give input intthe route rides and surveys done by the Route Controllers and Sales Office.
• Make sure the team is aware of the findings
• General/Day-to-Day:
• Daily communication and reporting tthe Sales Manager and Route Controllers
   

go to method of application »

Job Description    
Minimum Requirements    
Education and Qualification:

• Matric
• Valid code 10 driver ‘s licence and PDP
• Knowledge of Distribution and Logistics Ability to work systematically.
• Ability to prioritize workload. Report writing and analysis

Experience and Training:

• At least 3 Years qualified experience in a manufacturing environment (FMCG)
• Experience in GPSTS and Garmins
• Excellent Microsoft office skills

Duties & Responsibilities    

• Administer and monitor the uploaded system route allocations on a daily basis.
• Liaise with drivers and customers throughout the day and note all comments and problems on a daily report that is sent to management after shift end.
• Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions.
• Where necessary, track down the driver and send the vehicle back to the depot.
• Follow up stationary drivers at the back door for more than 15 minutes.
• Manage GPSTS vehicle units, Garmins and GPST logins daily
• Report on actual kilometers vs GPS kilometers vs daily averages of previous month
• Report on any km route deviations on daily info transport and sales file daily
• Monitoring and reporting on transport logistics issues including speeding, harsh braking, route deviations and route plotting, pre-trip inspections.
• Route analysis and optimization route splitting to be done, monthly reduce km where possible
• Ensure vehicle utilization at maximum capacity daily
• Ensure route viability loaves per km, cpk ‘s, cpl
• Handle disciplinary investigation enquiries of drivers on logistics
• Effective Teamwork and Self-Management
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues and employees’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Crate controlling
• At start of shift, ensure all crates are stacked in the crate storage area
• Ensure a physical crate count is done every morning
• Ensure all 1s and 2s crates are charged out to the correct route
• Compare the physical count to the crate movement file and Dispatch count
• Investigate all crate transactions and report variances to Manager
• Compare your crate pool to JDE PI and crate report
• Compare crate slips to JDE transactions
• Obtain crate sheet variance report from Dispatch and compare to actual crate slips
• Ensure Dispatch KPI report matches the physical crate count.
• Ensure every route has a baseline per Customer per route reconciled monthly
• Ensure damaged crates are stacked in the container daily, recorded and subtracted from the pool daily
• Ensure crates that do not belong to Sunshine Bakery are segregated from Sunshine crates
• Initiate and arrange a crate collection when required
• Ensure dirty crates get washed weekly
• At the end of shift, report on crates available for Production
• Crate Administration
• Driver Debrief ensuring crate sheets are filled in correctly daily
• Check previous day crate sheets and call Drivers daily to follow up shortages and record variances
• Ensure Drivers complete a crate sheet for the next day with correct balances
• Add and update new customers on crate sheets and report on lost customers to Sales
• Reconcile a KPI report for damaged crates monthly
• Report monthly losses and gains
• All weekly and monthly reports to be emailed timeously
• Daily verbal communication with Drivers, Van Assistants and Route Controllers
• Daily communication with Dispatch and the Sales team
• Report any deviations or concerns to your line manager.
• Stock Management
• Verify stock handovers
• Ensure cages are locked
• Ensure stock that is pulled from production is signed for by dispatch clerk and production supervisor
•  Ensure stock is loaded according to company safety standards
• Ensure stock is loaded in such a way as to prevent damage to the stock
• On vehicle return, count returns and issue credit notes for the driver or customer when Returns Clerk is not present
• Ensure good stock returns are returned to dispatch cages
• Ensure damaged returns are moved to the damage container
• Transactional Duties
• Assist with transactional duties within the Dispatch department