Overall job purpose
PASA Operation Support function designs, builds, maintains and promotes good governance and support for the National Payment System of South Africa and greater payments industry and contribute significantly to the safety and efficiency of the global financial system.
The key areas of responsibility entails managing the end-to-end operational value chain of the Payment Clearing House Participant Group (PCH PG) which includes
- Management of the end-to-end PCH PG functions including members meetings, workshops agendas, priorities management, projects facilitation, incidents management (including business continuity), adhererence to the Payment Clearing House Rules and Agreements
- Management Information Systems and Reporting,
- Operational Management (monitor, measurement and problem solving),
- Stakeholder (PASA Members and Non-Members) Management and support.
PASA Operations also provide subject matter expertise, interaction and support to other PASA functions and areas namely: Research and Strategy, Legal, Communication and Change Management, Risk and Fraud, Project Management and Compliance.
Key stakeholder management and interaction
- Internal: PASA Structures, executives and employees
- External: Payment Clearing House Participant Group (PCH PG), SARB, FSCA, PASA Members, Payment System Operators (PSOs), Settlement Operator and other regulatory bodies with an interest in the Payments Industry of South Africa
Responsibilities
To manage and lead the end-to-end value chain of the Electronic by:
- Coordinate all operational management functions in the PCH PGs;
- Be accountable for the PCH PG’s governance and support functions;
- Ensure effective operational stakeholder management including Member Banks, Payment System Operators (PSOs), Settlement Operator and other stakeholder forums with an interest in the work of PASA and the National Payment System of South Africa
- Manage and lead the PCH PG output end-to-end and ensure the integration and execution of all projects , agreements, rules of the PCH PGs;
- Ensure the PASA Governance Framework is adhered to in all the functions and process of the PCH PGs, Steering Committee Projects or any other supporting structures.
- Ensure that Payment System Operator (PSO) rules, specifications where applicable are enforced in adherence to the PSO requirements
- Oversee the administrative functions relating to the PCH PGs, including meetings, workshops and other stakeholder engagement forums
- Provide advice and thought leadership based on thorough understanding of the payment industry of South Africa, relevant legislation and regulation, key payment processes, payment streams and payment instruments (current and new)
- Facilitate and guide the setting of goals and priorities for Payment Clearing House Participant Group (PCH PGs) based on end-to-end understanding of the PASA Strategy, delivery goals, industry developments, relevant legislation and regulation risks, challenges and opportunities
- Facilitate and guide execution of PCH PG priorities
- Support and facilitate integration of projects and delivery into PCH PG environment
- Manage day-to-day operational issues and incidents as well as finding resolutions
- Monitoring and measurement of Payment Clearing House Participant Group (PCH PG) priorities and provide feedback against goals achievement
- Support PASA internal processes and deliverables aligned to the PASA Strategy
Key attributes:
Education and experience:
- 5-8 years hands on experience with Payments Systems in South Africa
- 5-8 years hands on experience with Payments Systems Operations
- 5 years General Operations and Administration Management
- Higher Education Diploma or Degree in Administration, Management or Commerce
Knowledge:
- System / Business analysis methodologies and principles;
- Knowledge of the National Payment System of South Africa;
- Knowledge of regulatory and legislative landscape and governance in the payment industry of South Africa;
- Strong knowledge of Microsoft Office (Visio, MS Project, Excel, PowerPoint, Word);
- End-to-end Processes Mapping (define, analyse, develop, execute)
Skills:
- Team Leadership
- Strong stakeholder management and communication
- Analytical thinking and problem solving.
- Detail-oriented and committed to a high level of accuracy.
- Ability to integrate strategy, business and operational components into cohesive execution.
- Personal organisation and time management discipline.
- Good communications skills (verbal and written).
- Good interpersonal and consultative skills.
- Strong facilitation & presentation skills.
- Team orientation with ability to motivate others towards performance.
- Ability to work independently.
- Ability to work under pressure and on multiple priorities as the same time
- Demonstrating resilience.
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Overall job purpose
- The Payments Association of South Africa (PASA) payment system environments are responsible for the design, implementation, maintenance, and support services for the National Payment System (NPS) of South Africa, PASA members and the greater payments industry, also contributing to the safety, efficiency, and effectiveness of the global financial system.
- The key areas of responsibility entail managing the end-to-end projects, governance functions and administration services of the various payment systems that make up the National Payment System of South Africa through various constituted PASA Structures and payment industry forums.
- PASA payment system environments also provide subject matter expertise, services, and support to other PASA functions and areas namely: Research and Strategy, Legal, Communication and Change Management, Risk and Fraud, Member Registration, Project Management and Compliance.
Key stakeholder management and interaction
- Internal: PASA Structures, PASA Executives and PASA Employees.
- External: Payment Clearing House Participant Groups (PCH PGs), South African Reserve Bank (SARB), Financial Sector Conduct Authority (FSCA), PASA Members, Payment System Operators (PSOs) and other regulatory bodies as well as forums with an interest in the Payments Industry of South Africa.
Responsibilities:
- To manage and lead the end-to-end administration and operational processes and services.
- Support the PASA payment systems and operations environments to deliver on the management and administration services mandated to PASA
- Be accountable for the administration standards and services delivery thereof across the payment systems environments of PASA.
- Support PASA internal processes and deliverables aligned to the PASA Strategy
- Ensure the PASA Governance Framework is adhered to
- Custodianship of the PASA Member Portal that provides the primary platform for engagement and services provided to PASA Members.
- Custodianship of the change management processes for PASA member functions and services
- Custodianship of the end-to-end operational processes and optimisation thereof for efficiency and effectiveness of services rendered by PASA
- Manage the administrative standards for services relating to the PASA Structures, including meetings, workshops, and other stakeholder engagement forums
- Manage the delivery of the PASA document management standards and processes for the payment’s environments
- Ensure compliance to all relevant policies and governance for the administrative and operational functions of the PASA payment systems environment
- Ensure delivery according to set standards, service level agreements and governance requirements.
- Coordinate and manage alignment of operational processes and administration functions across the payment systems environment.
- Support the day-to-day operational processes and escalations with effective solutions.
- Develop and deliver management information (MIS) required to effectively monitor and manage the services of the payment system environments.
- Ensure effective stakeholder management, internally and externally.
- Conduct research on process standards, efficiency, and effectiveness for continuous improvement of the payment system environments and administration functions.
Key attributes
Education and experience:
- Bachelor’s Degree in Management or Commerce.
- 4-6 years’ experience in payment systems (as defined by the NPS of SA) operations environment.
- 4-6 years’ experience in Operations Management.
- 4-6 years’ experience in Project Management (advantageous).
Knowledge:
- Advanced Microsoft 365 suite of products (Visio, MS Project, Excel, PowerPoint, Word)
- Process Management (define, develop, execute, and optimise)
- Processes Mapping (including relevant tools)
- Project Management (including relevant tools)
- Business analysis
- Research methodologies
- Knowledge of the NPS of South Africa
- Knowledge of regulatory, legislative and governance landscape in the payments industry of South Africa.
Skills:
- Team Leadership and orientation with ability to motivate others towards performance.
- Strong stakeholder management
- Analytical thinking and problem-solving skills.
- Detail-oriented
- Ability to integrate strategy and operational components into cohesive execution.
- Personal organisation and time management
- Good communications skills (verbal and written)
- Good interpersonal and consultative skills
- Strong facilitation & presentation skills
- Ability to work independently.
- Ability to work under pressure and on multiple priorities as the same time
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Overall Job Purpose
- To provide co-ordination services to Project Managers around Project Management and Project Office Methodologies, processes and best practices. Act as the first point on entry of contact for any project/program management queries and be the source of documentation, guidance and matrices on the practice of Project Management within Payments Association of South Africa (PASA).
- To provide administrative support to the Project Management Office (PMO). Assist and/or prepare project portfolio performance reports, dashboards and/or presentations to provide a comprehensive view of the project portfolio. To manage less complex projects as defined by the PASA Project Management Methodology.
Responsibilities:
Project Portfolio Governance Support:
- Provide support and guidance to Project Managers and project teams of all functional areas in the proper use of PM tools, the Project Management Methodology, processes and governance structures
- Maintain the current Project Management Methodology processes, PM tools and governance structures and identify opportunities to improve process
- Track projects and draw attention to non-compliance (such as milestones, schedule performance, project documentation, etc.)
- Facilitate stage gate assurance by applying stage gate criteria where required
- Ensure project documentation are updated and available on the Project Management System. Upon completion of a project before project closure compile a project register and conduct an interview with the Project Manager to ensure all information and documentation is referenced correctly, complete and available, this is not only useful for future projects but also extremely important in case of an audit
- Perform monthly project quality assurance reviews as required
Project System Administration:
- Maintain the project administration system to ensure effective and efficient use of the system
- Project document library management in line with PMO standards.
Project Portfolio Reporting:
- Assist and/or prepare project portfolio performance reports, dashboards and/or presentations to provide a comprehensive view of the project portfolio
- Ensure that all portfolio information is updated and current prior to production of reports
- Ensure accurate distribution of reports to relevant stakeholders
Project Office Support:
- Performing administrative functions concerned with the PMO, programmes/projects such as organise and coordinate meetings, planning sessions, scoping sessions and workshops and associated logistics within time requirements
- Record minutes, decisions, risks, issues and actions at meetings and on time distribution of all documentation & reports
- Keep an action log and follow up on agreed actions from meeting with Project Managers or Project Stakeholders
- Handle general Project Office communication and administration activities
- Prepare, co-ordinate and monitor requests for services/support requests
- Administer and process project related invoices and payments
- Monitor project budget spend and forecasts on a monthly basis and the ability to report on these accurately
- Provide support to the Programme Manager and Project Managers in terms of project budgets/costs
- Administration of time sheets.
Stakeholder Management:
- Perform project and project office communications to project stakeholders
- Build and maintain sound relationships with project stakeholders
- Understand the deliverables of internal and external project stakeholders and contribute to success through support
Project Management:
- Mobilise and manage smaller less complex projects as defined by the PASA project management methodology framework & governance standards from conception to implementation
- Ensuring clear definition of the scope, objectives and deliverables
- Actively managing changes to the project scope
- Actively identify and manage issues and risks
- Monitor and control project progress, using the reporting standards as defined by Project Office
- Coordinating and leading project communication
- Active stakeholder management, continuously manage stakeholder’s expectations and understanding
- Producing clear and accurate documentation
Networking:
- Cooperate and work with others, encourage a positive team spirit
- Exercise considerable degree of initiative in the execution of duties and perform duties independently
- Portray a professional image and high degree of social skill when dealing with colleagues and stakeholders
- Keep abreast of changes and trends in project management
Key Attributes
Education and Experience Required:
- 5 years or more years of hands-on experience as a project administrator or coordinator, with at least 5 years involved in complex multidisciplinary projects or multiple projects/programmes in the financial services and banking industry.
- A tertiary qualification in project management would be advantageous.
Knowledge
- Knowledge of Project Management Methodologies
- Strong Knowledge of Microsoft Office (Excel, PowerPoint, Word)
- Knowledge of MS Project
- Knowledge of financial processes (e.g., invoicing and budgeting)
- Knowledge of (PPO) is an advantage
Skills
- Excellent communication skills (verbal and written)
- Strong planning and organizing
- Strong relationship building and interpersonal skills
- Ability to work independently and to collaborate with others
- Build credibility and trust
- Ability to analysing problems and making decisions
- Ability to work under pressure
- Diligent and attention to detail and quality
- Experienced in reporting and report writing i.e. Have the ability to summarize important information accurately and ensuring that the key message do not go missing in translation
- A strong team player with team leadership potential
- Demonstrating resilience
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