Job Opportunities at Volvo Group

What you will do

• The main purpose of the job is to manage and control all functions within the Parts Warehouse.

Reporting: This position will report to the Branch Manager.

Job Objectives:
Receiving/Inbound

• Ensure and oversee the receiving of goods are done according to Volvo procedure.
• To ensure that all parts are received accurately against documentation and within prescribed time as set byKPI standards.
• To timorously record all discrepancies on the GDS system when parts received are not conforming tostandards and to documentation descriptions and part numbers.
• Ensure that parts are binned according to system allocations and not according to label allocations.

Outbound

• Process all customer orders requests ensure correct picking, packing and distribution of parts are accordingto the Volvo procedures.
• Must at all times make sure that the system is updated after authorization.
• To make sure the correct parts and quantities are dispatched as per invoice.

Binning of Parts

• To oversee binning of parts in correct bins.
• Confirm correct bin allocation as per the GDS system.

Credit Notes

• To ensure that credit notes are checked and signed off for processing. All credit notes to be filed in sequenceand stored.
• To ensure that the correct procedures are followed when processing credits i.e. No electrical parts arereturned etc.

Perpetual Stock Counts and Bin Verifications

• Ensuring that perpetual counts are done on a daily basis as per set quantities on the total volume of theWarehouse.
• To make sure a thorough investigation is done when discrepancies occur.
• All adjustments to be investigated and updates to be authorized before the system is updated.

House Keeping

• Ensure warehouse premises (inside/outside) always neat and tidy.
• Ensure parts stored correctly.
• Ensure all parts are binned correctly.
• Ensure waste collected timeously.
• Perimeter secure.

Exchange Parts

• Ensure parts from customer are at the agreed exchange standards (See Manual).
• Responsible for physical receiving & storage.
• Responsible for preparing supplier/core returns.
• Ensure that the packing and labelling of core parts be returned to PDC.

Deliveries

• To control deliveries to customers and ensure proper route planning and scheduling.
• Make sure that drivers are adhering to company rules and regulations regarding the use of companyvehicles.

Health and Safety

• To ensure that all warehouse personnel abides by the rules and regulations set aside in the Volvoprocedures regarding health and safety.

Who are you?
Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: 

Qualifications & Job Exprience

• Must have Matric / Grade 12.
• Diploma in Warehouse management or a minimum of three years warehousing experience.

Key Competencies

• Training analysis.
• Supervisory skills.
• Quality orientated.
• Ability to plan and organize.
• Stock control.
• Leadership skills.
• Self- motivated.
• People orientated.
• Good communication and strong inter-personal skills.
• Customer orientated.
• Resource management.
• Teamwork.
• Time management.

go to method of application »

• The Main Purpose of the job is an in-house sales function taking care of small ticket credit application.  The Sales Desk Representative is tasked with supporting VFS Territory Managers (TM) and Dealer Finance & Insurance Managers (F&I). 

Reporting: This role will report to the Sales Manager
Job Objectives:

• Interfaces directly with customers and dealer F&I, negotiates deals, sells products and solves problems.  Ensures deals are compliant with company regulatory and tax requirements.
• Supports TM in daily fleet and key accounts requests, coordinating tasks with relevant back-office functions.
• Undertakes background research to gather information on the customer’s business, segment and financial situation ensuring that deals are most likely to be approved by the appropriate Credit & Risk Committee.
• Delivers point of sales training and guides dealer F&I, Volvo Group product sellers in all VFS products and offerings.  
• Provides input to sales forecasts. Perform and maintain statistics and reports.

Who are you?
Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: 

Qualification & Job Experience

• University degree or equivalent is required.
• Good financial understanding.
• Strong business understanding.
• Previous experience in asset-based financing is preferred.

Key Competencies

• Good understanding of the business of VFS, the Volvo Group products and the customer/dealers businesses.
• Good sales and negotiating skills.
• Analytical ability to compile and motivate a credit application.
• Motivation to develop themselves professionally and personally.
• High level of IT application skills.
• High level of English (oral/written).

go to method of application »

• The main purpose of the position is to support the sales department by ensuring smooth operations to enhance their efficiency and effectiveness. Responsible for overseeing the administration of all demand planning, vehicle orders, inventory, sales forecast, order book management, invoicing and incentive management to ensure the sales pipeline process is effectively managed and controlled in line with the company’s agreed targets. The department must be compliant with authorization rules, guidelines, policies, and procedures. The role is based at Volvo Group Southern Africa Pty headquarters and reports directly to the Sales and Logistics Manager or a suitable position.

Reporting: This position reports to Director Commercial & Used.

Job Objectives:

• Managing and maintaining internal sales database systems to ensure accurate Sales and Order Allocation reporting (Local & Export).
• Seamless order processing and vehicle logistics pipeline management.
• Collaborate with sales teams to complete sales allocation and amendment of deals, ensuring all prerequisite documentation have been supplied and database is updated.
• Ensure required documentation required for invoices is supplied before invoicing for CBU Units sold locally and exports Markets and keep record of all deal files for audit and tracking purposes.
• Preparation of data for the Weekly Sales forecasts and projections to manage pipeline stock and to ensure minimum required inventory levels are maintained to support the sales process whilst mindful of impact of excess stocks on working capital.
• Co-ordination with Group Truck Operations (GTO) Plant Durban on the production and ensuring units transfer correctly in Truck operating systems.
• Monitoring of vehicle movement transactions in adherence to the Distribution Policy and making sure system error and reported and resolved timeously. 
• Monthly reporting of sales details. Response group report, Sales query, deposit listing, Goods in Transit, region split.
• Maintain a record of trade backs and ensure that the application annexures are signed and forwarded to the RV team for activation.
• Updating & improving departmental SOPs (Standard Operating Procedures) by applying current best practices in line with company policy.
• Providing status updates to internal (executive level & other departments) and external stakeholders (dealer network) on any queries & issues raised.
• Ensuring that the incentive is correctly applied in line with approved directives, managing the processing monthly.
• Ensure continuous improvement are applied across sales operation and logistics teams, through cross functional collaboration, tools and process improvements.

Who are you?
Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: 

Qualification & Job Experience

• Commercial degree or equivalent.
• 3-5 years’ experience in similar role.
• Computer Literate, Microsoft excel and Volvo Group related systems. 
• Knowledge of the Automotive Industry.
• Communication and Collaboration.
• Analysis and Reporting.
• Order Processing and Fulfilment.

Key Competencies

• A true team player with strong interpersonal skills – including excellent written and oral communication with the ability to communicate appropriately with all levels of management and colleagues.
• Highly competent with digital & IT tools, including Office 365 and Volvo Group related systems.
• Flexibility, energy, and time management skills with the ability to deal with changing deadlines and priorities and a Flexible approach to working hours.
• Technical awareness of motor vehicles, analytical and administrative skills.
• Ability to work as a team player within a busy department.
• Able to work unsupervised and to strict deadlines.
• Ability to work calmly in an environment that can be pressured.