Job Vacancies at Aspen Pharma Group

About the Job

Overview

• Prepare, clean and inspect work areas and equipment. Handle and stage raw materials. Sample work area(s) and equipment for contamination. Sanitise drains and pipes to avoid contamination and perform all related administrative tasks.

Responsibilities

Operational Support

• Execute production activities within established policies, practices and guidelines, as well as established quality and safety standards
• Optimise own work processes
• Identify gaps in current policies and procedures
• Facilitate implementation of processes in own area of work

Inspections & Verifications

• Perform visual inspections of production area(s) and equipment
• Perform pre production checks such as environmental checks, scale checks, and equipment pre checks as per BMR, SOP and product specifications
• Verify scale and measuring equipment performance

Material Handler

• Dispense, transfer, weigh and collect raw materials for processing
• Ensure raw materials are staged for processing, in line with requirements

Production Preparation

• Set up the room and IBCs for production activities
• Prepare solutions for production activities as per SOP

Routine Support Tasks

• Clean work area(s) and equipment before and after processing of materials as per SOP and cleaning checklist
• Perform routine equipment checks and transfer of equipment
• Collect samples of production area and equipment for testing
• Control contamination in area by flushing drains and pipes
• Assist with sorting of defected products and discard/ minimise waste
• Provide information to assist with campaign preparation
• Identify and report on operational problems out of specification

Reporting & Record Keeping

• Complete batch record labels
• Complete Overall Equipment Effectiveness (OEE) sheets
• Perform half hourly inspections of production area(s)
• Attend shift meetings
• Provide information for completion of reports
• Complete and consolidate standard documents
• Maintain and update records and systems as required

Skills Required

Background/experience

• National Certification (N3) with 0 2 years’ related experience
• Manufacturing experience would be an advantage

Specific job skills

• Basic technical knowledge of Pharmaceutical production processes, procedures, systems and equipment.
• Basic understanding of Pharmaceutical standards and compliance requirements

Competencies

• Finalising outputs
• Following procedures
• Taking action
• Information gathering

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About the Job

Overview

• Operate equipment in the manufacturing and packing of products. Prepare, clean and inspect work areas and equipment. Troubleshoot machines and raise maintenance issues. Carry out required training and administrative tasks.

Responsibilities

Operational Support

• Identify gaps in current policies and procedures
• Optimise and f acilitate implementation of processes
• Operate equipment as per standards and expected efficiency, and ensure compliance to GMP and SHE standards

Inspections & Verifications

• Perform pre production checks such as environmental, scale and equipment pre checks as per BMR, SOP and product specifications
• Verify scale and measuring equipment performance

Production Preparation

• Ensure availability of materials and equipment for manufacturing
• Perform Type A and Type B changeovers; Clean and prepare the area and equipment before and after processing
• Prepare solutions for production activities as per SOP

Production Processing

• Clear and feed the manufacturing line
• End of line packing and inspections
• Perform central lining review to establish optimal production settings

Routine Support Tasks

• Clean area and equipment before and after processing of materials
• Perform equipment pre checks and facilitate transfer of equipment
• Sort defected product and dispose of according to procedures
• Provide information to assist with campaign preparation
• Train new Assistants and Operators and transfer of skills
• Operate manufacturing and packaging lines as per requirements
• Resolve minor and assist with major breakdowns/ maintenance
• Perform change overs, settings and minor maintenance as per autonomous maintenance standards

Troubleshooting

• Conduct root cause problem analysis on machines
• Raise maintenance issues with management for resolution
• Perform adjustments and preventative maintenance on machines

Reporting & Record Keeping

• Complete batch record labels and OEE sheets
• Perform half hourly inspections of production area(s)
• Record manufacturing/ machine down time
• Attend shift meetings
• Perform IPQC or quality inspections per responsible areas
• Provide information for reports; consolidate standard documents
• Maintain and update records and systems as required

Skills Required

Background/experience

• National Certification (N3) with 0 2 years’ related experience
• Manufacturing experience

Specific job skills

• Basic technical knowledge of Pharmaceutical production processes, procedures, systems and equipment.
• Basic understanding of Pharmaceutical standards and compliance requirements

Competencies

• Finalising outputs
• Following procedures
• Taking action
• Information gathering

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About the Job

Overview

• Interpret and implement quality procedures, standards and specifications for value streams. Manage and coordinate value stream QA activities. Coordinate and execute the review and approval of in-process quality programs. Manage and coordinate admin functions within quality systems. Performance management of direct reports and perform activities for process compliance and product release, when required.

Responsibilities

Planning and Section Management

• Provide technical and operational input on operational planning of the unit and on the prioritisation of objectives
• Provide input into budget and resource requirements of section
• Request and allocate assets and resources for the fulfilment of work objectives and monitor their use
• Provide section staff with day-to-day direction and tasks
• Run effective performance review meetings
• Attend L1-2 meetings
• Ensure visual performance boards are updated
• Completion and monitoring of time and attendance

Product Release

• Verify batch release conditions and documentation
• Manage and coordinate process to determine disposition of products
• Manage and coordinate batch release priorities in line with On Time In Full (OTIF) and planning schedule requirements
• Perform batch release when required

Process Compliance

• Issue, track and approve CAPA requests
• Manage implementation of operational changes to SOPs and processes
• Manage and coordinate process compliance activities to ensure that batch release is consistent with OTIF and planning schedule
• Leading deviations related to country requirements

In Process Quality Management

• Manage and coordinate in-process internal inspections

Governance, Risk and Compliance

• Monitor implementation and correct compliance with legislation, policies and procedures

Skills Required

Background/experience

• Minimum of Bachelor’s degree (B Pharm)
• Minimum 4-6 years’ related work experience
• Pharmaceutical manufacturing experience

Specific job skills

• Strong working knowledge of pharmaceutical manufacturing and corrective action programs
• Pharmaceutical standards and compliance requirements
• People management
• Ability to interpret and implement policies, processes and objectives

Competencies

• Interrogating Information
• Managing Performance
• Planning and Organising
• Finalising Outputs

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About the Job

Overview

• Perform in process testing, sampling and interpret results.

Responsibilities

In-Process Testing and Reporting

• Conduct in process testing, compare samples, calculate, interpret and record testing results
• Record defect, out of specification results, reporting these as appropriate
• Complete required documentation, update and maintain databases and appropriate reports
• Ensure that all documentation adheres to signing protocols
• Handle, operate, maintain and calibrate equipment according to SOPs
• Comply to GMP/ GLP requirements at all times

Reporting and Record Keeping

• Gather and record information, statistics and evidence required for reporting
• Compile standardised reports and consolidate documents
• Retrieve supporting documentation and records to facilitate and support query resolution

Stakeholder Relations

• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information

Skills Required

Background/experience

• Grade 12
• 1 to 3 years’ pharmaceutical manufacturing experience

Specific job skills

• Broad working knowledge of concepts, terminology and specialised reporting requirements

Competencies

• Following Procedures
• Information Gathering
• Finalising Outputs
• Pragmatic Action

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About the Job

Overview

• Provision of business support on all aspects of the area’s work. Coordination and execution of administrative functions within the Solids Production areas. Data analysis on shifts/ day performance for responsible areas including OEE, UPDT, SHE, quality, cost and absenteeism KPIs. Update daily critical KPIs and reports to feedback to line manager.

Responsibilities

Administrative suport

• Provide input into work activities and priorities for the unit
• Organise and schedule meetings and monitor adherence to schedules
• Coordinate project and office services
• Perform advanced administrative, operational, customer support and computational tasks
• Prepare, compile and release documentation to external departments
• Update, e dit and/or format SOPs when required
• Update production target board as required
• Perform shift stock take after each production shift
• Attend shift meetings
• Order / buy stationery and consumables as and when required
• Perform any other administrative tasks related to work area as and when required
• Provide support in audits and pre audits of batch record documents as per SOP

Reporting and record-keeping

• Assist in the gathering information required for reporting
• Compile standardised reports and consolidate documents
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information

Skills Required

Background/experience

• Grade 12
• 1 to 3 years’ administrative experience

Specific job skills

• Broad working knowledge of concepts, terminology and specialised admin requirements to support Production area

Competencies

• Information gathering
• Articulating information
• Planning and organising
• Meeting deadlines

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About the Job

Overview

• This role manages the entire recruitment process, managing both internal and external vacancies, from developing and placing adverts, shortlisting, interviewing and managing offers. The Recruitment Officer is responsible for sourcing high caliber candidates, utilizing the appropriate recruitment channels and ensuring policy and procedures are adhered to, while fostering a positive Employer Brand.

Responsibilities

Recruitment & Selection

• Secure accurate profiles, grades and levels of vacancy informing the recruitment process.
• Conduct external and internal recruitment for all Patterson Band CU and below vacancies at SA Operations, in line with policy and legislation, within a turnaround time of 30 days.
• Determine, in line with management, the assessments required related to a job, document decisions and implement during recruitment process.
• Coordinate relocation assistance where required and take responsibility for inclusion in employment contracts.
• Work with line managers to ensure a smooth, timely and cost-effective recruitment and selection process.
• Maintain up to date knowledge on best practice recruitment and selection techniques with specific attention to Equity, Diversity and Inclusion
• Maintain good communication with all relevant stakeholders to foster a positive Employer Brand experience.

Administration

• Carry out all administrative duties in the recruitment process.
• Manage accurate and timely management of documentation and reporting.
• Oversee the process of pre-i.e., qualification, criminal, background, reference checks and engagement documents.
• Produce weekly reports with updates on recruitment status.

Customer Feedback

• Keep line managers abreast of the status of recruitment & selection.
• Ensure queries are followed up and resolved in the shortest possible timeframe within policy framework.
• Maintain a professional attitude when responding to a customer’s needs.
• Request and utilize assets and resources for the fulfilment of work duties.
• Propose methods for improving customer services.
• Human Capital Audits
• Ensure that recruitment & selection files are audit ready at all times.

Requirements

Background/experience

• 2 - 3 years’ experience in the recruitment/ human capital environment
• Bachelor’s Degree/ National Diploma in Human Resources or similar field

Specific job skills

• Demonstrated knowledge of the competency interview process
• Knowledge of and ability to apply various candidate assessment and selection methodologies, tools and platforms and ability to effectively align them with specific recruitment needs

Competencies

• Performance Driven
• Accountability / Ownership
• Communicating effectively
• Dealing with ambiguity / embracing change
• Continuous growth and development
• Contributing special expertise

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About the Job

Job Profile

• To take responsibility for and ensure efficient and effective support to the allocated legal team (“Legal Team”) for maximum output in the delivery of quality business aligned legal services by the Legal Team, including facilitating and acting as an intermediary between the Legal Team and internal / external stakeholders including law firms. To undertake substantive legal work including preparation of first drafts and first legal review of standard agreements for the Legal Counsel, documenting and taking responsibility for workflow of legal matters generally through the electronic Legal practice management system (“FMS”). To take responsibility for and manage allocated matters from inception to resolution under supervision from the Legal Counsel. Preparing and managing efficient and accurate reporting.

Key Performance Areas

Core Legal Work:

• Specialised Aspen and Business Unit (“BU”) aligned general legal work in the Legal Team under guidance of the responsible Aspen Lawyer

Paralegal Expertise:

• Efficient and accurate paralegal expertise including drafting, first comments, file management, project and matter co-ordination, management of deliverables and reporting

Legal Management Administration:

• Efficient and accurate Legal practice management, electronic file creation and management, electronic document retention, contract management via the electronic Aspen Contract Library (ACL), electronic reporting and certain general administration including processing invoices

Cross Swimlane Projects:

• Meaningfully contribute and deliver ancillary legal work in Group Legal cross – swim lane projects, as allocated by the Group Executive: Legal

BU Allocated Responsibility:

• Group Legal BU Allocated Responsibility, including:
  • Template creation, improvement and management
  • From time-to-time BU administration allocated by the Group Executive: Legal

Group Legal BU KPI:

• Meet (or exceed) and manage Group Legal BU KPI

Aspen Values & personal Insights:

• Adopt and comply with the ways of working within the Aspen Group Legal BU, including specifically the Aspen Values and honest application of personal Insights® Profile (or similar from an Aspen Group service provider) to enhance interpersonal effectiveness

Job Requirements

Education and Experience

• Matric / Grade 12 and recognised professional paralegal qualification, or university degree or sound progress towards a university degree, which is preferable
• Registration with appropriate body
• 3-5 years demonstrated experience in performing a paralegal function, some of which has ideally been at an in-house legal department

Specific Expereince, Knowledge and Requirements

• Exposure to working with long, complex legal agreements essential
• Familiarity with legal terminology essential
• Relevant experience in a legal practice or corporate environment essential
• General commercial understanding and exposure
• Advanced legal sense; systems; pharma product knowledge and industry understanding an advantage

Work-Specific Skills and Exposure

• Microsoft Office expertise essential, particularly advanced Word such as automatic numbering & cross-referencing (including table of contents and bookmarking), track changes, comments in different formats, document security & protection, comparisons and combinations, etc; advanced Excel such as formatting, headings, filters, linking between sheets and workbooks, conversions, etc; and advanced PowerPoint
• Database establishment and management, including transaction virtual data rooms (“VDRs”)
• Project management / co-ordination of deliverables and trackers

Skills and Attributes

• An above average natural affinity to accuracy of work
• Advanced PC literacy on all MS Word applications (including Windows, PowerPoint, Outlook and Excel)
• Ability to decide, action and assess priorities and when to execute
• Minimum typing speed of 75 wpm
• Verbal and written proficiency in the English language
• Methodical implementation skills
• Administrative and organizational skills
• Electronic database establishment and management
• Positive, diligent and hard worker
• Ability to prioritise and co-ordinate work
• Flexible, outcomes-based, self-motivated and proactive
• Project management / co-ordination / monitoring of deliverables and trackers
• Ability to accurately monitor and manage spend against a financial budget

Competencies

• Ability to plan & organise independently and deliver, including securing input and guiding others
• Initiating action, follow up and time management
• Stakeholder focus and outcomes-based approach
• Quality orientation
• Decision-making
• Stress tolerance and conflict resolution
• Problem-solving and analytical skills
• Service-orientated
• Extreme accuracy and attention to detail is a pre-requisite
• High level of integrity, ethical values and confidentiality

Aspen Competencies

Business:

• Performance Driven
• Accountability / Ownership
• Make Good Decisions

People:

• Deals with Ambiguity/ Embraces Change
• Communicates Effectively and Respectfully irrespective of status

Self:

• Contributes special paralegal expertise
• Takes action with Integrity
• Willing and able to work as a team including taking and providing guidance