Job Vacancies at Empact Group

The Main Purpose of the job

The successful applicant will be responsible for managing all subordinate staff on the integrated services in accordance with sector strategy, contract specifications and statutory regulations. This will include providing operational support, oversee client services, training, audits, and industrial relations related issues in the designated areas. Managing operational costs

Education and Experience required:

• Grade 12
• Minimum 5 Years’ experience in cleaning and Health Care is compulsory
• A valid driver’s license
• Experience in highly commercial and sensitive markets is compulsory
• Project Management experience in cleaning would be an advantage

Knowledge and Skills:

• Knowledge of the relevant cleaning, hygiene, and pest sector
• Knowledge of South African and industry-specific laws
• Knowledge of MS Office; specifically excel and word
• Proactive
• Professional
• Customer service skills
• Management skills
• Communication skills
• Ability to balance the budget and save on soft costs
• Ability to draft and extract reports
• Attention to detail

 Competencies required:

• Problem solving & decision making, Customer Relationship Building, Communication, Team Leadership, Financial & Business acumen, Assertiveness; Negotiation; Analytical Thinking; Tolerance for Stress; Resilience.

Key areas of responsibility:

Employee Management

• Manage all subordinates in accordance with sector strategy, contract specification, and statutory regulations
• Ensure that all subordinates adhere to working standards as per the respective service level agreement and Business Standards
• Ensure that company image and reputation is upheld, and employees adhere to uniform regulations
• Arrange counselling and effect wellness campaigns within each site
• Monitor and verify employee time schedules as per shift agreements
• Employees leave management
• Regularly communicate changes and general information to all employees per site

Industrial Relations Support

• Maintain discipline by using the company’s disciplinary code and procedure, as well as attending to grievances.
• Preparation of contingency plan for strikes and stay away.
• Appraising staff by way of verbal direction and performance appraisal for supervisory level and above.
• Adherence to company policy and procedure
• Manage Union relationships

Recruitment

• Efficiently source temporary employees in accordance with labour legislation and internal process and policy
• Ensure that employee head count on site is in line with the agreed head count costing
• Approval process to be followed when hiring new staff
• To ensure that staff members sign their engagement contract before they start work on site
• To ensure that all onboarding forms are submitted to payroll on time

Systems and Process

• Ensure that PRP hours are approved on time
• Adhere to on time salary payments

Site management

• Ensure that correct resources and employees are transported to site
• To carry out regular inspections
• To be responsible for the prompt attention to the communications book procedure.
• To attend certain regular meeting with clients, where minutes need to be taken.
• All problems to receive prompt action
• Usage of the AM tool for each site
• Audits and inspections
• Site inspections on regular basis
• Maintain overall client expenses on site

Business development

• Work with Contract managers to upsell clients
• Build and maintain client relationships
• Have an in-depth knowledge of business products and value proposition

Training & development

• Annual training for staff
• On the job training
• Statutory training for the staff
• Learnerships
• Talent and Incubation nuclease

Health & Safety

• Hazard Identification and Risk Assessments are completed
• Equipment is in good working order.
• Uniforms are sufficient and in good condition.
• Personal Protective Equipment is supplied as per site and scope hazards identified.
• Toolbox talks are done twice a week by the Contract Manager.
• Current Safety Data Sheets are available on chemicals used on site.
• Staff medicals where necessary are available.
• Waste Management Procedures are followed on site

go to method of application »

Minimum Requirements:

• Matric 

Knowledge Skills and Competencies required:

• Proficiency in English 
• Previous experience in kitchen environment 
• Competency in MS Office: especially in Excel
• Strong administrative skills with the ability to work in a pressurised environment
• Ability to interact effectively across all levels

Key areas of responsibility:

• General Administration
• Sales templates 
• Data Capturing 

go to method of application »

Main purpose of the job

• Reporting to the General Manager, the incumbent will be responsible for all aspects regarding stock, stock management, waste management, HSE and managing store assistances.

Education and experience required:

• Matric
• At least 4 years stores and management experience or in a similar role
• Stock taking with basic understanding of debtors and creditors.
• Exposure to Industrial Relations is advantageous
• Customer service experience
• SAP experience.
• Computer literacy with MS Office, particularly Excel.
• Sound numeric and administration skills

Knowledge Skills and Competencies required:

• Passionate about delivering a world class service to our clients and customers
• Ability to work as a team but also willing to act on their own initiative
• Acts with honesty and integrity
• Excellent communication skills
• Multi-lingual, advantageous
• Professionalism
• Reliable, dependable
• Excellent customer services skills

Key areas of responsibilities:

OPERATIONAL STANDARDS

• Place orders and liaise with suppliers upon approval of Regional Manager / Financial Manager
• Capture suppliers invoices into the stock system and confirm correct pricing as per National Price Agreement
• Ensure that prices concur with order sheet and invoice
• Issuing of materials / consumables to contracts on a daily basis as per the route plan
• Manage the stock ratio of stores in line with budget on a minimum / maximum stock level
• Hold monthly stock take of all materials and hygiene as well as workshops
• Ensure adherence to the National Buying manual
• Supervise the stores staff and ensure strict access control to the stores area
• Check all goods entering the stores area in terms of quality / data sheets and are correctly labelled
• Responsible to ensure that chemicals are decanted correctly in line with the stipulated ratio of the supplier for the contracts
• Ensure that all items dispatched and received are captured timeously in line with regional deadlines
• Ensure adherence and upkeeping of ISO manual and procedures.

TRAINING

• Responsible for the ongoing training and development needs of staff under your control.

GENERAL DUTIES

• Comply with the Code of Ethics and Compass Code of Business Conduct and ensure all subordinates comply with same.
• Ensure adequate control over all equipment in accordance with fixed asset register
• Review standard information to ensure that the necessary restraints are enforced over motor vehicles and that the motor vehicles allocated to stores department are kept in a sound working order and are kept clean at all times.
• Control and ensure all stock is delivered timeously and that the correct documentation is adhered to at all times.
• Submit monthly delivery plan with dates to the Regional Manager / Financial Manager
• Any other duties as required by the Company.

LEAVE RECORDS

• Ensuring an Application for Leave form is completed for every period of absence and handed to management
• Keeping a monthly attendance record for the Regional Manager.
• Submitting the attendance record to the Regional Manager to submit to the Payroll department for the updating of their records.

 COMMUNICATION

• To hold monthly departmental meetings with the Financial Manager
• To review and analyze complaints and respond within 24 hours of complaint
• To interface with Regional and Area Managers
• To ensure that driver is courteous and disciplined with delivery of goods to the contract.

SAFETY

• Comply with all Health and Safety legislation, policies and procedures.

go to method of application »

Main purpose of the job

• The primary responsibilities of this position are to execute data entries in Master Data and to control data processing (Vendors Master, Vendor Rebates (Discounts), Material Master, Fixed Assets Master and Pricing).

 Education and experience required:

• Matric.
• 5 years working experience in a Finance/Procurement related position.
• Experience within a corporate environment essential.
• Computer literate (MS Office including Excel).
• Worksmart.
• At least 2 years SAP experience.

Knowledge Skills and Competencies required:

• Capable of working independently.
• Highly organised and detail oriented.
• Ability to communicate effectively both verbally and in writing.
• Must be a team player with a strong customer focused approach.
• SAP (or other ERP) experience is a plus.

Key areas of responsibilities:

• Review, analyse and Execute Master Data Creation, Changes and Deletions in a timely and accurate manner in SAP or Legacy Systems based on compliant master data requests.
• Analyse and correct anomalies in Master Data by comparing the system and source document.
• Process high volume of transactions on daily basis.
• Prioritise requests for data entry.
• Prepare files for mass updates.
• Work with all departments to solve issues that arise in their processes that are Master Data related.
• Display initiative and follow through.
• Track process from receipt of request to completion.
• Participate in process improvements that have direct impact on timely and accurate entry and maintenance of Master Data.
• Adhoc activities and projects